Coordinator I, Early Childhood Initiatives

Central Arizona College

Position Overview: The Coordinator I - Early Childhood Initiatives at Central Arizona College serves as a key support role for early childhood initiatives. This position is responsible for coordinating and assisting with a variety of administrative, operational, and technical processes to ensure the smooth functioning of grant-funded programs focused on early childhood education.

Job Summary: The Coordinator acts as the primary contact and liaison for participants in the Arizona Early Childhood Educator Apprenticeship Pathway program. The role supports Early Childhood Education (ECE) academic pathways for the Professional Career Pathways Project (PCPP), addressing complex scheduling, operational, and administrative issues. Responsibilities include managing, compiling and reporting data, responding to inquiries from participants, staff, funders, and state leadership, preparing and processing operational documents, and resolving operational problems.

• Serves as the main contact for participants in the Arizona Early Childhood Educator Apprenticeship Pathway program.
• Manages, compiles, and maintains program-related data and information.
• Responds to inquiries from participants, staff, funders, collaborators and state leadership.
• Prepares and processes operational documents and resolves operational issues.
• Develops and maintains updated calendars for department activities, meetings, and apprenticeship program commitments.
• Collaborates with academic staff to prepare and manage academic calendars for apprenticeship pathway participants, including creating and updating templates annually.
• Supports ECE academic pathways for other PCPP scholars by assisting with scheduling, operational, and administrative concerns.
• Coordinates and oversees special projects, tracks project progress, assists with state system efforts, resource allocations, and supports state report preparation.
• Manages and tracks budgets and prepares quarterly reports.
• Tracks stipends and maintain documentation related to materials and stipend paperwork for programs and participants.
• Manages event planning and needed support documents, including tracking enrollment, agendas, handouts, PowerPoints, Excel spreadsheets, and inventories.
• Manages document creation to support programs, such as Excel spreadsheets, contact sheets, and inventories.
• Maintains master lists of committees, cohorts, and cycles for relevant programs and participants.
• Provides administrative support for travel, purchase requisitions, FAAFs/EARs/SEAs, and other related tasks.
• Performs additional duties assigned, consistent with the role's functions and level.

• Education: Bachelor's degree required, in Early Childhood Education or related field.
• Experience: Minimum of two (2) years of related experience.
• Special Position Conditions: None specified.

Background Verification: As a condition of employment, all candidates accepting an offer of employment for a full-time, part- time, temporary, student worker, or volunteer position, will be required to undergo a Background Verification. Employment with Central Arizona College is contingent upon the successful completion of the background verification. The level the background verification for this position is: Standard level.

All applicants must be at least 18 years of age or older to be considered for this position.

• Proficient in operating various computer software applications.
• Advanced skills in Excel, including experience working with pivot tables.
• Knowledge and experience in event planning, including the use of supporting software such as ZOOM and Constant Contact.
• Familiarity with office management processes, policies, and workflow procedures for effective workload management.
• Strong problem-solving and decision-making skills.
• Ability to prioritize and organize tasks effectively.
• Excellent verbal and written communication skills; comfortable with public speaking.
• Effective interpersonal skills for interacting with staff, community leaders, faculty, students, and the public.
• Experience working with a diverse, multi-ethnic, and multi-cultural population.
• Ability to establish and maintain cooperative relationships with collaborators, funders, participants, and campus departments.
• Capable of working both independently and as a team member to accomplish tasks.
• Ability to coordinate and conduct site visits, both virtually and in-person, to participants and their programs.
• Willingness and ability to travel statewide.
• Ability to meet deadlines consistently.
• Proficient in providing technical support and training to participants, staff, and collaborators.
• Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines.

Additional Applicant Information:

Physical Requirements: This position is generally sedentary, though the employee may occasionally need to exert up to 10 pounds of force to move objects. Required physical abilities include hearing voices, distinguishing sounds, manual dexterity, mental acuity, repetitive motion, speaking, standing, stooping, talking, visual acuity (for data, color, observations, inspecting), and walking. The duties may cause light fatigue of eyes, fingers, or other faculties due to repetitive motion or extended periods of standing or sitting.
Interpersonal Skills: This role requires important interpersonal skills, including understanding and influencing others' behavior to achieve job objectives. The position demands persuasiveness, assertiveness, and sensitivity to others' viewpoints to influence behavior, change opinions, or resolve situations. Responsibilities include providing direction, consultation, training, handling confidential information, and maintaining moderate contact with students, program participants, and the public.
Working Conditions: The work is performed in a safe, secure, and stable environment, typically a general office or similar area. The position may encounter frequent distractions, such as noise, interruptions, or congested and occasionally confined workspaces, with exposure to some disagreeable elements.

CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at 520-494-5106 or titleix@centralaz.edu; Section 504/ADA Coordinator at studentaccessibility@centralaz.edu or Human Resources at human.resources@centralaz.edu.

Important Notice: As a condition of employment, all full time Central Arizona College employee's automatically become members of the Arizona State Retirement System (ASRS). This is a pension system that requires mandatory contributions from the employee with a matching contribution from the employer. The 25-26 fiscal year contribution rate is 12.00%. Please note this rate is subject to change on a fiscal year basis. Membership to ASRS is a condition of employment and is not optional unless you are at least 65 years of age and meet the opt out eligibility requirements, or are a retiree from ASRS . Please consider this when applying for this position.

We acknowledge that our institution, Central Arizona College, occupies ancestral lands of the Huhugam (HU-hu-gum), who lived and farmed along the Gila River Basin centuries ago. We thank the Native communities and descendants of these Indigenous people whose stewardship of the land and waterways allows us to be here now: the San Carlos Apache Tribe, Tohono O'odham (THO'-oh-no OH'-oh-thum) Nation, Ak-Chin (AK-Chin) Indian Community,? and the Gila River Indian Community, which is comprised of the Akimel O'odham (A-kee-med/r OH-oh-thum) (Pima) and the PEE-Posh (Maricopa) tribes. Indigenous people from other Native nations also reside in Pinal County. Arizona is home to 22 federally recognized Tribes. All have made innumerable contributions to our region.?

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