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Onsite administration New York

159 administration jobs found

Dec 10, 2025  
Client Administration Analyst
Ameriprise Financial Columbia Management, an Ameriprise Financial company, is seeking a Client & Account Administration Analyst. The position is accountable for performing daily activities to coordinate institutional client-facing processes such as onboarding and termination events. Gather data from multiple sources and across various internal and external business teams, evaluate and determine if the data is accurate, and then produce the final deliverable, such as a successfully onboarded new client account. Accountable for issue identification, root cause analysis, and recommending and executing viable solutions. Key Responsibilities Accountabilities include: Perform assigned daily and periodic processes in accordance with established procedures, practices, and policies. Gather, review, and accurately perform assigned responsibilities meeting or exceeding established timelines, accuracy levels and other service level goals and benchmarks. Accountable for...
Professional Diversity Network New York, NY, USA Full-Time
Dec 09, 2025  
Associate, Reinsurance Administration Analyst
New York Life Insurance Company Location Designation: Hybrid - 1 day per week Role Overview: New York Life's Reinsurance Team is responsible for assessing and acquiring reinsurance (insurance purchased by New York Life to cover a portion of the risks on policies that we issue). The team's role is to support New York Life's profitability and risk mitigation objectives, while administering the portfolio of reinsurance agreements on an ongoing basis. New York Life has approximately 350 reinsurance agreements in place, which provide close to $300B of reinsurance coverage for over 1 million policies. The Reinsurance Administration role supports the Reinsurance Operations area in ensuring that reinsured policies and related claim payments from reinsurers are handled timely and accurately for New York Life's Individual Life reinsurance agreements. What You'll Do: Investigate, evaluate, and resolve issues related to reinsurance processing on individual policies...
Professional Diversity Network New York, NY, USA Full-Time
Dec 10, 2025  
HR Administrative Business Partner
About this role About this role BlackRock is recruiting for a dynamic Administrative Business Partner for the Human Resources Department. This position is based in our New York office. You will partner closely with the Global Head of Talent Acquisition as well as 2-3 other senior leaders in the business, managing their complex administrative and business support needs. You are a self-starter with excellent organization, anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently. Key Responsibilities Adeptly managing complex and high-volume calendars Coordinating complex global and domestic business travel and processing the relevant travel Visas and expenses in line with company policy Understanding the team's priorities and strategies, and optimizing your role in administration to support these goals Driving key deliverables and open items to completion across various strategic projects...
BlackRock New York, NY, USA Full-Time
Dec 06, 2025  
Administrative Assistant (Health Care)
Manatt, Phelps & Phillips, LLP Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. This position will be based out of our New York City Office. RESPONSIBILITIES: Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events. Overseeing entry and coding of time. Reconciling monthly billing statements and tracking to budget. Prepare and format documents in Word Management and tracking of expense reimbursements. Provides back-up support to other administrative assistants when needed. Ad hoc projects and duties as needed. QUALIFICATIONS: Candidate should have 1-3 years of previous...
Professional Diversity Network New York, NY, USA Full-Time
Dec 19, 2025  
Assistant Ops Manager | Rochester, NY (DOT) Featured
Bermex, Inc. Full time Regular About The Team At Bermex, we put value on our customer relationships. We’re always looking for a way that we can delight our customers by going the extra mile. Bermex offers expert meter reading services and solutions to utilities and associated organizations throughout the United States, including leak detection, atmospheric corrosion, line location, software service solutions, as well as water, gas, and electric meter reading. At Bermex, we are always looking for motivated individuals who enjoy working independently and love the outdoors to become a part of our team. About the Role The Assistant Operations Manager reports to the Operations Manager or Sr. Operations Manager at Bermex. This position plays a key role in working with management to improve operations, sales, profit, and employee development in order to attain customer satisfaction. This position also requires a high degree of organization, attention to detail, and exceptional...
ACRT Services Rochester, NY, USA Full-Time
Dec 12, 2025  
Product & Inventory Coordinator Featured
Sprague is passionate about delivering the diverse products and programs that warm, power and move the world. We keep homes warm through Northeastern winters and hospitals cool through summer. We help small businesses focus on serving their communities, and our renewable fuels keep our country’s infrastructure running. From importing wind energy components to deploying leading-edge solar technology to help power terminal facilities, we are committed to continually evolving to meet our customers’ changing energy needs. Sprague is seeking a Product and Inventory Coordinator to join our Lawrence, NY Terminal team. The position entails managing all aspects of balancing inventory as well as office administration in a marine gasoline terminal.  Your responsibilities will include: Inventory balancing, verifying, and reporting to all departments and customers (tax dept, schedulers, accounting, and all outside shippers) Coordinating products with customer setup and customer care...
Sprague Operating Resources LLC Lawrence, NY, USA
Dec 24, 2025  
Principal Specialist, Rewards
National Grid About us Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry. To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business. At National Grid, we aim to create an environment where everyone is welcomed for who they are and where our differences are celebrated. We utilize the insights of our employees that come from all different cultures, backgrounds, and beliefs to better serve our customers and communities. National Grid...
Professional Diversity Network NY, USA Full-Time
Dec 24, 2025  
Enterprise Marketing Strategic Initiatives Lead
Creative Circle Our client, a major insurance company, is seeking an Enterprise Marketing Strategic Initiatives Leadto join their fully integrated in-house agency on a full time basis. This role is hybrid and will require you to be onsite in New York three days per week. The Enterprise Marketing Strategic Initiatives Lead will work closely with the Head of Integrated Marketing to oversee the roadmap for campaigns, strategize and lead strategic initiatives responsible for both strategic and tactical / channel focused initiatives to drive measurable impact. Key prior experience will include to speaking to your contributions and results of: - Strategic initiatives, marketing strategy, marketing operations, leading marketing programs, and guiding MarTech roadmaps inclusive of emerging AI capabilities Key Responsibilities: - Introducing modern marketing approaches that unlock opportunities, keep team ahead of industry trends and drive smarter outcomes; identifying and introducing...
Professional Diversity Network New York, NY, USA Full-Time
Dec 24, 2025  
Business Development Manager - Government
Manatt, Phelps & Phillips, LLP With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP ( www.manatt.com ), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the firm to provide a distinct and compelling value proposition. The Opportunity This role within the team provides the opportunity to serve as the business development lead for our Government Advocacy & Contracting business unit, which also includes our lobbying arm, Manatt Government Strategies, LLC. Reporting to the Associate Director of Business Development, this Business Development Manager works with business unit and group leaders to develop and build client relationships, expand business...
Professional Diversity Network New York, NY, USA Full-Time
Dec 24, 2025  
Paralegal Coordinator
McGuireWoods Overview: McGuireWoods is seeking a Paralegal Coordinator to partner with the Manager and Director of Paralegal and Legal Support Services in ensuring the seamless operation of legal projects. In this role, you'll take on a mix of coordination, reporting, and training program management-playing a key part in driving efficiency while supporting the growth and development of our talented paralegal team. This position is available in our Charlotte, Richmond, Tysons, Washington DC, Baltimore, Pittsburgh, New York City, and Chicago offices. McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834.Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data. Responsibilities: Plan,...
Professional Diversity Network New York, NY, USA Full-Time
Dec 24, 2025  
Manager, Regulatory Compliance
ESL Federal Credit Union Hours: 40 Schedule: This position is hybrid and remote eligible for up to 40% of the time. The office location for this position is at ESL Corporate Headquarters in Rochester, NY. Hours are Monday - Friday 8:00 a.m. - 5:00 p.m. with additional hours to support programs. Must be flexible to meet current and future business needs. Comprehensive Benefits: ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Our benefits include robust options such as our wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others. Pay and Incentive Plan: Starting salary: $160,500.00 Salary Range: $141,788 - $178,747.24 In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success. Purpose of Position: This position is...
Professional Diversity Network Rochester, NY, USA Full-Time
Dec 23, 2025  
Vice President, Portfolio Finance & Valuation - GIP
About this role Position Title: Vice President, Portfolio Finance & Valuation Location: New York Overview: Global Infrastructure Partners (GIP), a standalone division of BlackRock, is a leading global infrastructure investor focused on acquiring, owning, and operating large-scale assets across the energy, transport, digital infrastructure, and water and waste management sectors. Following BlackRock's acquisition of GIP in October 2024, the platform is well-positioned to capitalize on long-term structural trends driving infrastructure growth. GIP's proprietary origination network and deep sector relationships enable the firm to identify high-quality assets and form strategic partnerships with leading corporations and investment firms. Through rigorous analysis and operational expertise, GIP seeks to deliver consistent, attractive returns across both equity and debt strategies. Together, GIP and BlackRock manage over $180 billion in assets, forming the world's...
BlackRock New York, NY, USA Full-Time
Dec 23, 2025  
Associate, Data Engineer | Engineer III
About this role Improve BlackRock's ability to enhance our retail sales distribution capabilities and services suite by creating, expanding and optimizing our data and data pipeline architecture. You will create and operationalize data pipelines to enable squads to deliver high quality data-driven product. You will be accountable for managing high-quality datasets exposed for internal and external consumption by downstream users and applications. Top technical / programming skills - Python, Java and Scala with ability to work across big data frameworks such as Spark, Hadoop Suite, PySpark, Hive, Cloud Data Platforms Preferably Snowflake and SQL. Experience working with flat files (e.g., csv, tsv, Excel), Database API sources is a must to both ingest and create transformations. Given the highly execution-focused nature of the work, the ideal candidate will roll up their sleeves to ensure that their projects meet deadlines and will always look for ways to...
BlackRock New York, NY, USA Full-Time
Dec 23, 2025  
Content Marketing Coordinator
Ameriprise Financial This role will help develop, curate and disseminate engaging content across owned social channels. She/he will support both paid and organic social efforts, managing the day-to-day oversight of content and reporting, keeping abreast of social trends and changes to the various platforms. Support the strategic media channels team with Intermediary and Institutional paid media efforts across both online and offline channels. Opportunity to deepen both paid and social media knowledge and skill set. Key Responsibilities Own the day-to-day publishing and distribution of marketing materials across key channels, including LinkedIn, YouTube and FAIQ ThinkTank Collaborate with creative team, producers and marketing managers to develop content and execute social media campaigns for our North American business; includes volunteer initiatives, industry awards and events, and PR efforts Monitor daily social activity; develop and support social listening...
Professional Diversity Network New York, NY, USA Full-Time
Dec 23, 2025  
Paid Media Strategist
Creative Circle Our client, a well-known insurance company, is looking for a Paid Media Strategist with experience in B2B account-based marketing campaigns to join their team in an open ended, long term freelance basis, starting within the next few weeks. Please note, this is a hybrid role and you must be local to NYC and able to work from the Hudson Yards office a few days per week. As the Paid Media Strategist , you will execute B2B paid media campaigns to ensure marketing strategies deliver results based on business objectives. You will be recognized within the organization as a paid media thought leader and present insights and recommendations to campaign stakeholders and marketing leaders in monthly presentations. Responsibilities: - Lead the execution and implementation of Account-Based Marketing paid media campaigns utilizing social media ad platforms (Facebook & LinkedIn ), programmatic tools (Addaptive B2B, Demandbase) and ad serving and web analytics...
Professional Diversity Network New York, NY, USA
Dec 23, 2025  
Strategic Account Executive - State & Local Government
Medline Industries Job Summary Lead Medline's Sales efforts within a primarily select group of highly complex or major accounts of regional, national or strategic significance within our State and Local Government division. Provide a consultative approach in partnership with field sales to fulfill customer needs by identifying optimum product mix for customers and identifying customer cost-savings opportunities, implementation, inventory availability and issue resolution. Responsible for hunting and growing market share through the development of sales plans, strategies, and objectives aligned to broad corporate sales and marketing objectives. Job Description This is a National Accounts opportunity - travel is up to 80% at any given time. Call points include: Universities, Public Health, Corrections Facilities, Medical Examiner's/Coroner's Offices. PRIMARY RESPONSIBILITIES Sales Planning Develop and execute a vision and account strategy aimed at long-term...
Professional Diversity Network New York, NY, USA Full-Time
Dec 23, 2025  
Strategic Account Executive - State & Local Government
Medline Industries Job Summary Lead Medline's Sales efforts within a primarily select group of highly complex or major accounts of regional, national or strategic significance within our State and Local Government division. Provide a consultative approach in partnership with field sales to fulfill customer needs by identifying optimum product mix for customers and identifying customer cost-savings opportunities, implementation, inventory availability and issue resolution. Responsible for hunting and growing market share through the development of sales plans, strategies, and objectives aligned to broad corporate sales and marketing objectives. Job Description This is a National Accounts opportunity - travel is up to 80% at any given time. Call points include: Universities, Public Health, Corrections Facilities, Medical Examiner's/Coroner's Offices. PRIMARY RESPONSIBILITIES Sales Planning Develop and execute a vision and account strategy aimed at long-term...
Professional Diversity Network New York, NY, USA Full-Time
Dec 23, 2025  
Associate Director, Private Equity Fund Accounting
SS&C As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Associate Director, Private Equity Fund Accounting Locations : New York City | Union, NJ | Hybrid Get To Know Us: SS&C is leading the way. We continue to look for todays and tomorrow's brightest talent, those that embody a spirit to improve not only their lives, but those around them. From college students to seasoned and experienced professionals, we encourage you to apply. SS&C prides itself on hiring diverse, honest, dynamic individuals, who value collaboration, accountability, and innovation to name a few. Why You Will Love It Here! Flexibility : Hybrid Work...
Professional Diversity Network New York, NY, USA Full-Time
Dec 23, 2025  
Sales Associate
SS&C As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Sales Associate Location : New York City, NY Get To Know Us: The SS&C Intralinks Sales Development and Readiness Program is a 9-12 month sales development and onboarding program that is designed to progress you through 3 distinct phases that will ensure readiness to take on your next step as an Intralinks SSNC quota carrying Sales Executive. Each phase includes defined goals, curriculum, training, practice, and assessments. You will receive education on our successful sales methodology and fundamentals, Go-To-Market planning, product and services, operational systems and...
Professional Diversity Network New York, NY, USA Full-Time
Dec 23, 2025  
Sales Associate
SS&C As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Sales Associate Location : New York City, NY Get To Know Us: The SS&C Intralinks Sales Development and Readiness Program is a 9-12 month sales development and onboarding program that is designed to progress you through 3 distinct phases that will ensure readiness to take on your next step as an Intralinks SSNC quota carrying Sales Executive. Each phase includes defined goals, curriculum, training, practice, and assessments. You will receive education on our successful sales methodology and fundamentals, Go-To-Market planning, product and services, operational systems and...
Professional Diversity Network New York, NY, USA Full-Time