47 jobs found

Employment Status:  Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule:  Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed.  First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration.  Typical Activities:Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following:  The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action.  The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean.  The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned.  Minimum Qualifications: Education and Experience: High School Diploma or equivalent   AND   five years of experience in general office administrative/clerical work is required.   Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information : The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment.  Supplemental Information: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, probationary "non-exempt" position. Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m. Salary:   $2,846 to $4,998 per month First Review Deadline:   Applications will be reviewed beginning Tuesday, June 25, 2019 Current employees will be given preferred consideration. 30% Office Support  Process standard and electronic mail Prepare and compose correspondence; creating and maintaining standard and electronic waiting lists, files and recordkeeping systems Coordinate meetings and events Prepare travel approvals and claims for faculty, students and campus visitors; Prepare purchase orders; order and maintain office supplies; preparing reimbursement claims; assisting with course schedule build; coordinate key request Perform other related duties as assigned   20% Information Gathering and Analysis  Maintain, gather, and analyze data and information for various purposes including monitoring class rosters, book orders, faculty office hours, course syllabi, budgets, and financial data  Compile and prepare various reports; and use and maintain office support technology and systems such as word processing, spreadsheets, and databases to produce results.   30% Communication and Interaction with Others  Interact with a variety of campus and community constituents including Work with students, faculty, and staff to assist them or resolve problems; networking to build campus relationships to expedite work and projects  Serve as a primary contact and/or resource to outside parties, such as vendors   20% Administrative Support and Office Coordination  Perform administrative duties in support of work unit operations and coordinating work activities including Maintain office procedures related to graduate program Provide lead work direction and coordinating unit work flow; performing administrative duties and/or project work and coordination related to programs, policies, and procedures; organizing and arranging special events; and related activities. Applicants must have the following: Equivalent to three years of general clerical or office experience Working knowledge of MS Word, Outlook, and Excel.  Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

A-1 Towing Service is a family owned towing company that has been doing business for seventeen years in the Lehigh Valley area. We are seeking the right candidate to fill a full-time position as an in-house dispatcher that exhibits team work and excellent customer service. This position offers critical support to the drivers of the company and contributes to our success. We are looking for the right candidate that is pleasant and energetic for our office environment. What you can expect... Medical benefits after 90 days and 401k participation after 1 year Excellent working conditions In-house training and support

Status:  Full-time, Temporary "Non-Exempt" position (with the possibility of the full-time positions converting to probationary). Work Schedule:  Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m. First Review Deadline: :  This position will remain open until filled. Applications will be reviewed beginning June 3, 2019.  Current employees will be given preferred consideration. Under the general supervision of the Associate Dean for College of Extended and Global Education, the incumbent will be responsible for a full range of moderate to complex clerical and general administrative support in the Center for International Studies and Programs.  Primary Duties include (but are not limited to): Working independently, under general direction related to goals, the incumbent is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation in providing administrative coordination and support for CISP programs. Administrative work involves support and coordination of research, evaluation and  preparing recommendations related to operational and procedural matters and ingenuity in developing solutions. The incumbent works with complex programs, projects, and events that have campus-wide impact and that require ability to work independently.  The incumbent coordinates day-to-day office support and operations, assist students, staff, and office visitors and is responsible for document maintenance and monitor tasks and projects through their completion. Incumbent is responsible for planning, coordination, and execution of multiple international education events and programs. Work assignments typically require a comprehensive working knowledge of applicable university infrastructure, policies and procedures, ability to apply independent judgment, discretion, and initiative to address routine problems. The incumbent must have demonstrated mastery in writing and presentation skills to effectively communicate standard reports and information to diverse and multicultural audiences. The communication skills also include the ability to effectively interact with personnel at all levels of the university and the community. Education & Experience : High School Diploma or equivalent   AND   three years of experience in general office administrative/clerical work is required. Preferred Qualifications : Bachelor's Degree in Public Administrations, Business Administration, Higher Education or a related field. Knowledge, Skills & Abilities : Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. A comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096).

Employment Status:   Full-time, Temporary, "Non-Exempt" position for one year from date of hire.  Work Schedule:  Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m. First Review Deadline:    This position will remain open until filled. Applications will be reviewed beginning May 24, 2019.  Current employees will be given preferred consideration. Duties may include, but are not limited to, the following:  Under the general direction of the Senior Financial Analyst (AA/S III), the incumbent performs the Accounting Technician functions relatively independently. The Analyst sets priorities, goals, and special assignments. The incumbent will be responsible for providing customer service support in all matters concerning Accounts Receivable and for providing a full range of general office support functions related to Financial and Student Service support. The incumbent will review all Accounts Receivable balances, run monthly Accounts Receivable reports from PeopleSoft, and analyze outstanding account balances for validity. The incumbent will reconcile and troubleshoot problem registrations and accounts; will set-up and maintain monthly collection spreadsheets; compose collection letters to be sent to students for delinquent payments; record holds on student records; respond to all declined credit cards and dishonored checks.  The incumbent will act as liaison to student account office on campus and to outside collection agencies. The incumbent will reconcile deposits, record deposits in log, reconcile Accounts Receivable and revenue accounts financial records to general ledger. The incumbent will post all discounts, adjustments or manual transactions to Students Financial accounts.  The incumbent will process all invoicing and purchase requisitions for the College, as well as maintain invoice records and A/R spreadsheet for invoicing. The incumbent will provide customer service support to the departments within the College.  The incumbent will communicate with students regarding account balances as necessary. The incumbent will assist the Senior Financial Analyst on special projects as assigned.  Other duties as assigned. Education & Experience : Bachelor's degree with a major in Accounting, Business Administration, Finance or a closely related field is preferred  AND   the equivalent to three (3) years of progressively responsible financial record-keeping experience. Applicants must have any combination of education and experience which provides the required knowledge and abilities. Knowledge, Skills & Abilities : Applicants must possess verbal communication skills to effectively communicate with students and colleagues. Applicants must have the ability to exercise considerable judgment, initiative and independence to achieve results. Applicants must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures. Applicants must possess a thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Applicants must have general working knowledge of applicable university infrastructure, policies and procedures, ability to apply independent judgment, discretion and initiative to address routine problems, work independently, and make sound decisions and recommendations regarding accounting activities. Applicants must demonstrate proficiency with Microsoft Excel and Word, current web browsers, query tools, integrated financial systems and record management systems, such as student accounting, cashiering, and financial aid. Knowledge of PeopleSoft is preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.   The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:    Full-time, "Non-Exempt" Temporary position. Work Schedule:  Typically, Monday-Friday from 8:00-5:00 p.m; Summer: Monday-Thursday from 7:00-5:30 p.m. First Review Deadline:     This position will remain open until filled. Applications will be reviewed beginning May 20, 2019. Current employees will be given preferred consideration. Position Summary:   Under the supervision of the Director of Academic Programs, the incumbent will be responsible for coordinating a full range of moderate to complex clerical and general administrative support assistance for the successful program facilitation of a large academic program.  This will include the familiarity with office administrative technology to facilitate program support and act as a resource to the College of Extended and Global Education (CEGE) colleagues. Under general supervision, the incumbent will perform a variety of office clerical functions and provide support to prospective and current students to include, but not limited to the following: The incumbent will prepare program budgets for review, anticipate, analyze, and troubleshoot problems from a broad perspective, suggest potential solutions to unique and systematic programmatic programs, prepare program enrollment reports and correspondence. The incumbent will maintain, track, process and provide correspondence for employee discount applications, submit background check requests and preparation of all hiring contracts and agreement letters of Faculty, Teaching Associates and Instructional Students Assistants.   The incumbent will answer phones & field questions from student inquiries related to PACE Programs, provide student service support for all programs in PACE, reconcile problem registrations, coordinate tabling and other marketing activities, coordinate and schedule rooms and hospitality for campus-wide administrative meetings, coordinate hospitality orders for courses at the Palm Desert Campus.  The incumbent will maintain program folders for all programs , assist with handling, inventory and storing remaining supplies at the end of the programs, attend regular set meetings with Program Administrators, process textbook and software orders, monitor inventory of textbooks and class materials, process instructors' requests for duplicating, prepare program reports, entering and managing courses in the CSU System-wide schedule of classes, assist with the planning of Welcome events, attend and coordinate activities at the Welcome events, and other related duties as assigned within Professional & Continuing Education. Education & Experience : A High School Diploma or equivalent AND a minimum of three (3) years of experience in general office clerical/administrative work. Knowledge, Skills & Abilities : Thorough knowledge of office methods, procedures and practices. Thorough knowledge of correct English, grammar, spelling and punctuation. Knowledge of applicable university infrastructure, policies and procedures. Working knowledge of office systems and ability to use a broader range of technology, systems, and software packages such as Microsoft Office. Ability to independently handle multiple work unit priorities and projects, along with the ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature, along with the ability to work cooperatively with a diverse group of people. Preferred/Desired Qualifications : A Bachelor's Degree is preferred. A working knowledge of budget policies and procedures is desired. Experience working with basic principles and trends in the field of Adult Learners and Continuing Education. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, Probationary "non-exempt" position Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m.  Some evenings and weekend hours may be required. First Review Deadline:     This position will remain open until filled. Applications will be reviewed beginning Friday, May 17, 2019. Under direct supervision of Assistant Vice President, Admissions, Outreach & Transition, Administrative Support Assistants I provide clerical support to the Processing Unit within the Office of Admissions and Outreach. Typically responsibilities include, but are not limited to: Incumbents may perform clerical functions for the Admissions department D Provide data management duties including scanning, indexing and entering of transcript information with accuracy and speed. The incumbent will assist with scanning, indexing and maintain student records within imaging software OnBase.   Answer telephones, corresponding with students through email and direct face-to-face communication  Incumbent will assist with department special events such as Soar, Counselors Day, and other campus events as needed.  Incumbent will performing other duties as assigned. Education and Experience:  High School Diploma or equivalent AND one (1) year of experience performing general office clerical/administrative work. Knowledge Skills and Abilities:  If typing/keystroke skill is required, a keystroke speed of 50 C.W.P.M. is necessary. Must possess the equivalent to one year of experience in general office clerical work, along with a general knowledge of office methods, procedures and practices, and a working knowledge of correct English, grammar, spelling and punctuation. Fundamental writing skills to effectively communicate standard information.  Ability to use standard office equipment, along with the ability to use standard word processing and related computer software packages.  Ability to perform basic arithmetic functions, along with the ability to respond to basic routine inquiries and explain standard policies and procedures to others.  Ability to work cooperatively with a diverse campus community.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, "Non-exempt," Temporary position. Work Schedule:   Monday through Friday, 8:00 a.m. - 5:00 p.m.; Summer: Monday through Thursday, 7:00 a.m. - 5:30 p.m. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning May 16, 2019. Current employees will be given preferred consideration. Under general supervision, the incumbent will perform a variety of office clerical functions and provide support to prospective and current students to include, but not limited to the following: Performs clerical work including the processing of electronic mail received, responding to prospective and current students; Conducts photocopying, faxing, and scanning of documents; files documents and maintains course folders; Arranges meetings and coordinates schedules of the Assistant Dean and Director; Suggests potential solutions to unique and systematic programmatic problems; Prepares program reports and correspondence, inclusive of student surveys; Develops revenue and expense reports by program; Prepare course enrollment reports; Participates in the development of marketing material and ensure the PACE website remains current; Maintains student and certificate tracking databases (Salesforce), inclusive of updating with emails, and issuing certificates; Assists in the orientation and training of student assistants; Answers phones & field questions from students, clients, partners, and prospective clients; Processes and reconciles problem registrations; Coordinates work and projects assigned; Other duties as assigned. Education & Experience : High School Diploma or equivalent AND two (2) years of experience performing general office clerical/administrative work. Knowledge, Skills & Abilities : A general knowledge of applicable university infrastructure, policies and procedures is required. Fluency in using standard office software such as MS Office package is desired. The ability to learn, interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to perform standard arithmetic functions of a transactional nature is required. Active problem solving skills are required along with effective interpersonal skills. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers is required.  Familiarity with office administrative technology to facilitate program support. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, Probationary "non-exempt" position Work Schedule:  Monday through Friday, 8:00 AM to 5:00 PM (with adjusted summer schedule). Some evenings and weekend work may be required to support events and Career Center activities First Review Deadline:     This position will remain open until filled. Applications will be reviewed beginning Friday, May 10, 2019. The incumbent is responsible for the coordination of administrative, marketing, promotion, and logistic responsibilities for all Career Center small and marquee annual events. Day-to-day work is performed under the general direction of the Director and with the lead work direction of the Assistant Director. Provides event operations; planning and logistics for pre and post marquee events, event invitation distribution, greeting and answering inquiries from clients (not limited to in person, phone and email), and data entry.  May required to travel to the Palm Desert campus. Serves as lead and provides work direction and training to all special events crew and student volunteers for marquee events, including: training on customer service, leadership skills, and organization skills in order to deliver high quality experience for external partners.   Explore internal and external vendors for marketing and promotional materials to support staff for each campus event and is accountable for the execution of all events and tracks event outcomes using the  main office platform,    Handles event logistics, such as employer registrations, catering, parking signs, sponsors, setting up informational tables, supports on-campus interviews, facilitates employer and student interaction through on-line database (Handshake) Serves as the point-of-contact for administrative tasks related to campus career fair events registrations and payment instructions for vendors and campus partners using technology to track and generate reports. Supports in gathering event data, analyzing, and interpreting the results to assess career center programming to ensure effectiveness aligning with campus policies and procedures set forth by division.   Engages in on- and off-campus professional development aligning with related work responsibilities  Contributes to the overall success of career services by performing other duties as assigned. Education and Experience:  Applicants must have obtained high school diploma, technical/vocational program, or their equivalents. Bachelors degree preferred. Three years of related office work experience. Experience working in higher education preferred.    Knowledge Skills and Abilities: Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements : Must be able to lift, lower, push, and pull loads ranging in weight from 5 - 50 lbs; Must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet; and Must be capable of kneeling, reaching overhead, climbing stairs, walking, twisting, stooping, and bending; depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, "non-exempt" long term temporary position.  Work Schedule:  Monday through Friday from 8:00 am to 5:00 pm. Position Summary:  Positions in this classification are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Under the supervision of the Director, the incumbent will provide clerical and administrative support functions for the Office of Academic Budget and Planning such as: Calendar maintenance, support for meetings including; scheduling, preparation of agendas, and taking and distributing minutes.  The incumbent will be responsible for maintaining tracking systems for budget transfers, and budget requests.  Understanding of chartfield strings and how they relate to the various funds used within Academic Affairs Division is necessary, as the incumbent will review documents for appropriate use of funds and adherence to policies and guidelines before advancing documents through the signature process.  Support Division Space Committee as needed, including, updates to division space inventory; maintain tracking systems for space and renovation requests, and other reporting requirements.  Prepare purchase requisitions, order supplies using an online system, assist with DACS and CIA requests and assist with equipment inventory process as needed. The incumbent will coordinate and work with individuals at all levels across the campus community and will provide service and guidance when necessary.   Experience:  The equivalent to three years of experience in general office clerical work is required. Knowledge and abilities:  Thorough knowledge of office methods, procedures, and practices. Thorough knowledge of correct English, grammar, spelling, and punctuation. A working knowledge of budget policies and procedures is desired. A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required. A thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages is preferred. The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required. The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. Proficiency in the use of Data Warehouse, CFS, and Excel is required.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:    Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m. (Some tasks may require after hours or weekend scheduling.) First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning April 26, 2019. Under general supervision of the Associate Vice President (AVP) for Development, the incumbent will perform tasks involving the use of judgment and discretion.  The incumbent will be responsible for the following tasks: Administrative & Analytical : Provides high-level and administrative analytical support by conducting research, handling information requests, preparing financial and statistical reports on behalf of the Associate Vice President for Development. Serves as primary coordinator of associate vice president's calendar; schedule and coordinate meetings with various campus staff, arrange conference calls, and schedule alumni, donor/prospect/corporate constituent meetings. Performs clerical functions such as composing correspondence; organizing and maintaining the office filing system, screening calls with professionalism and diplomacy; coordinate travel arrangements as well as assist with changes during travel, and process expense reports. Serves as the lead absence management coordinator for all Development employees and student assistants. Coordinate and assists Development Office recruitments via NEOGOV as necessary. Updates and maintains websites for the Development Office. Communicates well with all levels of internal management and staff regarding strategic plans for Development and fundraising initiatives; gift reporting procedures and IRS regulations. Maintains extensive interaction with external constituents (alumni, high-level donors, community volunteers, corporate executives), which requires extensive knowledge of protocol issues as they relate to internal and external stakeholders.  Maintains a healthy, fair, and inclusive work environment by promoting diversity and exercising teamwork and collaboration when working with diverse groups, donors, volunteer groups, and coworkers. Performs research, compiles, and analyzes information/data regarding a variety of administrative management, fiscal and organizational issues relating to Development. Compiles information and documentation in preparation for producing reports and/or draft reports for the AVP; identifies issues and determines analytical standards in consultation with AVP for best possible outcomes. Prepares or assists in the submission of a variety of management reports – private/corporation foundation reports, Chancellor's Office, CASE reports. Compiles and evaluates information in preparation for writing report; presents background information and description of analytical standards to AVP, outlines findings and recommendations and prepares logical supporting documentation. Exercises good judgment and takes initiative as needed.  Possesses excellent organizational and time management skills. Edits and proofreads development plans, donor correspondence, gift agreements, executive summaries, and strategic plans. Plans, develops and coordinates multiple projects simultaneously. Develops, implements and provides support for special projects (both on and off campus) as needed. Special projects include coordinating events, serving as liaison in conjunction with the Development Office and providing support for other development initiatives. Develops and maintains spreadsheets for tracking of payroll expenses, including providing reports of actual expenses versus projected expenses. Reconciles accounts by using PeopleSoft Financial System; maintains communication with Division Budget Analyst on a monthly basis to monitor development budget; reconciles and monitors funding allocations and financial transactions, apprising the Associate Vice President and Development Directors of balances and any unusual patterns. Interprets and applies State and Foundation accounting procedures and policies to ensure compliance with travel and disbursement guidelines. Administrative Programming: Oversees and coordinates fundraising and development communication efforts for the Development Office. Develops timelines for various projects on an ongoing basis to ensure program and project completion. Runs and analyzes reports from donor database to determine donor history and reports of financial giving. Oversees projects assigned to student assistants, volunteers and/or interns by ensuring effective and timely deliverables. Oversees student assistant positions for daily office duties - recording and tracking of reimbursements; processes mileage/travel claims, hospitality reimbursements. Performs research, compiles and analyzes information/data regarding a variety of administrative issues relating to Development Office; compiles information and documentation in preparation for producing reports and/or draft reports for the AVP; identifies issues and consults with the Director of Development for best possible outcomes for the College. Creates monthly fundraising reports and other database reports as needed. Updates and ensures accurate database records are maintained. Fundraising: Coordinates and executes development events and meeting in collaboration with on/off campus entities. Requests mailing lists, reviews for accuracy, coordinates invitations, RSVPs, and on-site support processes. Maintains guest lists, gathers and prepares registration materials and other duties assigned for fundraising and other development related events. Assembles mediate donor kits for events and meetings. Oversees thank you letter stewardship for gifts of $1,000+. Draft and prepare thank you letters on behalf of the AVP to donors. Research and analyze donor history to ensure language in the thank you letter best reflects relationship between the donor and the university. Ensure thank-you letters are sent within 72 hours of gift receipt. May coordinate flow of information on gifts of $5,000 or more to the President's Office. Works closely with Advancement Services on data requests for the College; analyzes data for complete accuracy ensuring communications are not duplicated or have errors. Prepares gift processing transmittal forms, gift account reports, and financials, assists in brief research and pipeline development by conducting data entry in Advance including contact reports, developing and maintaining spreadsheets. Submits research requests on prospective corporate, foundation and individual donors. Interfaces with donors to support Director of Development with follow-up tasks including meetings, visit, providing documentation needed. Support Director of Development by fielding donor calls and requests. Other duties as assigned. Education & Experience: A Bachelor's Degree or equivalent in a closely related field   AND   a minimum of three (3) years work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs in an Institute of Higher Education.     Knowledge, Skills & Abilities: Excellent diplomatic skills to work cooperatively with a diverse group of people.  Strong oral and written communication skills along with excellent organizational skills. A working knowledge of policies, procedures and regulations associated with security administration.  The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people. Possess the expertise in investigating and analyzing problems with a broad administrative impact.  Proficient in utilizing MS Office, HCM PeopleSoft and/or other related software and data base applications.  Possess the ability to take initiative and independently plan, organize, coordinate, and perform work in various situations.  Possess the ability to understand problems from a broad interactive perspective and discern applicable underlying principles to conceive and develop strategic solutions.  Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Familiar with Information Security frameworks such as NIST and ISO 27001. Familiar with the roles concept in the granting of end user access. Knowledge of CSU and CSUSB information security policies and standards and experience working with the interpretation of these policies and standards is preferred, but not required. Understanding of information security controls and audit principles. Basic knowledge on business continuity. Experience in information security awareness activities. The ability to independently handle multiple projects and being able to manage priorities and projects is required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, probationary "non-exempt" appointment. Work Schedule:  Monday- Friday 8:00 a.m. - 5:00 p.m. Maintain university property database in PeopleSoft Financials including updating and recording of information from a variety of sources.   Perform integrated monthly asset loads, periodic mass uploads, or manual entry of newly acquired equipment from a variety of sources, such as purchase orders or procurement cards. Assess new equipment upon arrival to the University, and determine if equipment meets proper tagging criteria.  Contact end-users to arrange tagging of equipment. Schedule and perform regular physical inventories of equipment and upload or key in asset-related information into PeopleSoft. Collaborate with selected departments to reconcile their property records and investigate discrepancies.   Coordinate retirements of assets and the removal and disposal of surplus items in as sustainable a manner as possible.  Coordinate donations to other public entities and non-profit organizations.  Coordinate the auction of retired items that hold value: manage the auction site list, determine value, coordinate with the public, schedule pick up times, receive and disburse funds from the sale.   Serve in conjunction with Administrative Support Coordinator who assists with equipment tagging, data entry, physical inventories, equipment disposal, and general office duties. Knowledge: Candidate must possess a thorough knowledge of the methods and practices used in inspecting, maintaining, issuing, and recording company-wide inventories. General knowledge of business accounting, purchasing methods, and record keeping is desirable.   Functional knowledge of standard office practices and use of computers and software programs, such as Microsoft Excel, Outlook, Word, and/or Access. Knowledge of PeopleSoft Financials or similar enterprise-wide application is desirable. Possess a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Abilities/Skills:   Ability to conduct an inventory on widely scattered and diverse property using the hand-held scanner. Reconcile inventories with control accounts, inspect, and recommend proper disposition of property. Keep inventory control records, analyze and interpret financial data, and prepare reports. Have the ability to understand and apply applicable rules, regulations, policies, and procedures. Read and write at a level appropriate to the duties of the position. Perform mathematical calculations when necessary. Ability to maintain customer-friendly attitude with campus community or outside agencies. Ability to lift 50 pounds.  Education and Experience: Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items. At least two years of college coursework and experience in a university setting is highly desirable. Prospective applicants who have not performed similar duties may be considered eligible based on other evidence of meeting the above minimum qualifications of the position. High School Diploma required. License:  Applicant must possess a valid driver's license and be willing to travel to on and off-campus locations when necessary. He/She will be required to take and pass a Defensive Driving test as for the position. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:   Full-time, probationary "non-exempt" position. Work Schedule:  Monday through Friday from 8:00 am to 5:00 pm.  First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning April 17, 2019. Under general supervision of the Energy and Sustainability Manager, the incumbent will perform the following functions: The incumbent will be responsible for administrative support for the Office of Sustainability. The incumbent will act as the first line for the Office of Sustainability calls and visitors. Coordinate their parking, secured time on site, access, and make sure the proper follow up is performed.  Take notes and provide the necessary follow up documents from meetings and events.  Assist in maintaining the Office of Sustainability and Energy & Sustainability Manager's schedules. Support developing and maintaining Office of Sustainability SOPs and guidebooks for staff and student interns. Draft emails, copy for promotions, and other written work as assigned.  Keep logs of student intern hours. Maintain any needed reporting, including various energy and other utility billing data entry into a spreadsheet.  Periodically make rounds to ensure promotions are posted.  Order print jobs as needed. The incumbent will work independently to provide concentrated research, promotion development/coordination, and outreach functions for various initiatives, programs, and projects. The incumbent will assist with the coordination of planning events consisting of: room reservations, A/V equipment, work out tools (i.e. whiteboards, post-its, etc.), alignment with other events, and other related tasks. Follow and maintain event (project) plans. Record event/meeting results, send out thank you cards and next steps to participants.  Support the development and ongoing maintenance of the sustainability portal/website. Maintain the flow of information necessary to keep the sustainability portal up-to-date/current. The incumbent will assist at taskforce and roadmap meetings, keep notes, and post for review. Provide frontline customer service for the Office of Sustainability.  Maintain high level of responsiveness, professionalism, and excellence.  The incumbent will organize the monthly campus-wide bulletin. Act as the point person to gather and bring together cross-pollinating activities/efforts across the campus. Coordinate and review social media related posts and blogs with the Energy & Sustainability Manager. Experience/Education: Applicants must possess the equivalent of 3 years of experience in general office clerical work, experience working in an executive administrative support role is preferred. Applicants must have experience using standard office software programs such as MS Word, Excel, Access, and email programs. Knowledge, Abilities, & Skills: Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. The ability to use word processing and spreadsheet programs is required. Applicants must have the ability to create and maintain spreadsheets and databases. Applicants must have the ability to coordinate and prioritize many different clerical tasks while adhering to project and budget guidelines, along with the ability to accurately maintain records and files. Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis. Applicants must have demonstrated the ability to maintain a high degree of confidentiality. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broad range of interpersonal contacts, including those at a higher level and those of a sensitive nature is required along with the ability to work cooperatively with a diverse group of individuals.  Applicants must have the ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Applicant must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures. Applicant must have the ability to coordinate many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly. Applicant must possess the ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations, along with the ability to use negotiation and persuasion skills to achieve results and expedite projects.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:  Full-time, probationary, non-exempt position.   Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m.  Some evenings and weekend hours may be required.  First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning April 9, 2019.  Office Support & Coordination/Administrative Support Coordinate the daily operation of the Department of Health Science & Human Ecology. Maintain a smooth-running office with minimal supervision in order to meet University, College, and Department deadlines and demands. Provide excellent customer service to students, faculty, and other departments and colleges on campus, drawing on broad knowledge and interpretation of departmental and university policies, procedures and practices. Answer phone calls and walk-in inquiries from faculty, staff and students with professionalism and mutual respect. Provide information to students about procedures on various matters, such as change of grade forms, overload, class drop and add forms, etc. Schedule and arrange detailed and complex meetings and events for the Department Chair; prepare routine correspondence; attend meetings and record meeting minutes. Maintain office inventory and purchase supplies (educational materials, office supplies, and equipment) using either a requisition or procurement card; complete disbursement paperwork for business activities and events; Submit department duplication or printing requests. Act as a liaison between suppliers, vendors, and campus departments to fulfill purchases. Initiate work orders and requests for departmental or building areas in need of repair such as change of locks and heating and air conditioning in order to maintain a proper work environment. Ensure department has most recent facility agreement (received from purchasing) stored in shared drive. Academic Support Prepare and keep accurate records of faculty offices, office hours, and class schedules. Assist the Department Chair in preparing quarterly course schedules and input of courses into PeopleSoft; update scheduled course offering with current information, instructors, times, and rooms; monitor and process lecturer teaching appointments, generate contracts, arrange for office space, keys, etc. Monitor workload and enter faculty additional assignments into PeopleSoft to accurately report workload for internal campus use and reporting to the Chancellor's Office. Assist and coordinate faculty recruitments both tenure-track and lecturers; collect, review and file all hiring paperwork, student and peer evaluations of faculty teaching, etc., and ensure that documentation is properly assigned to department employee files. Prepare faculty appointment letters and enter information into PeopleSoft. Assist faculty with questions regarding submissions of travel requests and expense reports through Concur, including individual and group travels. Enter faculty time attendance and report the information into Absence Management. Maintain faculty meeting minutes. Budget Support Monitor and analyze all department budgets and accounts, which includes general fund, trust funds, auxiliary funds and philanthropic funds  Submit transfer of expense and budget adjustments  Reconcile procurement card purchased monthly. Create reports and make recommendations to the Department Chair regarding budget allocations based on historical data and analysis. Accurately monitor faculty professional development funds and expenses.  Lead Support Provide lead work direction and training to the department Administrative Support Assistant and Student Assistant Employees. Oversee the student assistant hiring process in the department. Collect monthly student assistant payroll reports and submit to the Dean's Office. Prepare Student Assistant hire and termination paperwork. Other  Perform other duties as assigned.  Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; Thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; Ability to independently handle multiple work unit priorities and projects; Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; Working knowledge of budget policies and procedures; Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature; comprehensive and detailed knowledge of the university infrastructure, policies, and procedures; Thorough mastery of English grammar, punctuation, and spelling; expertise in using office software packages, technology, and systems; Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist; Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference; Ability to effectively write and present own reports; Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Employment Status:  Temporary "non-exempt" positions (with the possibility of the full-time positions converting to probationary). Work Schedule:  Monday – Thursday, 9:00am – 5:30pm and Friday, 8:00am – 4:30pm Salary:  Salary is commensurate with experience. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning March 11, 2019.   Required Application Materials:  All applicants must attach a writing sample that best demonstrates writing ability. The writing sample must be personally drafted and can be either a memo, business e-mail communication or staff report. Current employees will be given preferred consideration. Under direct supervision of the Department Chair, the Administrative Support Coordinator I will serve as one of two administrative support staff in the Department of Teacher Education and Foundations.  The incumbent will provide clerical support to the department chair. In addition, they will act as the primary receptionist for the department office, answering phones and assisting visitors which may include credential and graduate students, faculty, staff and other visitors. The incumbent will be responsible for maintaining knowledge and compliance with policies and procedures related to department programs and variety of student related paperwork, travel, purchasing, faculty recruitment and maintaining faculty files. Other duties include coordination of meetings, events and related hospitality.  The incumbent will also be required to participate in college events outside of regular office hours including commencements, credential ceremonies and any other events supported by the college. Education and Experience: High School Diploma or equivalent. Applicants must possess the equivalent of three (3) years of experience in general office clerical work. Applicants must have experience using standard office software programs such as MS Word, MS Excel, MS Outlook and Adobe Acrobat.   Knowledge, Abilities, and Skills: Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Applicants must have the ability to coordinate and prioritize many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly. Applicants must have the ability to accurately maintain records and files. Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis. Applicants must have demonstrated the ability to maintain a high degree of confidentiality. Applicants must have the ability to draft and compose correspondence. Applicants must have the ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Applicants must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures.   PREFERRED QUALIFICATIONS: Experience working directly with students. Experience maintaining records and documentation. Knowledge of PeopleSoft or a similar platform. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)