Admissions Coordinator
- Legacy Treatment Services
- Mt Holly, NJ, USA
Job Description
Additional responsibilities include but are not limited to:
- Collaborates with Perform Care and all the various State agencies who refer Consumers to the program.
- Will ensure that the Consumers being referred are appropriate for our therapeutic program by reviewing evaluations and conducting preplacement conferences.
- Responsible for representing the Agency when meeting with parents, Case Managers and potential residents to provide an overview of the Agency.
- Review Youth Link Bulletin Board on a daily basis to identify and develop potential referrals.
- Coordinate and communicate with the Admissions Team regarding all appropriate potential admissions.
- Responsible for reporting admissions and obtaining payment authorization from Perform Care in a timely manner.
- Prepare weekly Perform Care Authorization Report for Clinical Operations Meeting.
- Prepare weekly Children's System of Care reports for Program Leads within Office of Residential Services (ORS).
- Update weekly admissions activity report.
- Completes monthly admissions statistical report in a timely manner.
- Must be knowledgeable regarding State, Medicaid, and Department of Youth and Family Services (DYFS), especially pertaining to admission requirements.
- Must be knowledgeable regarding all aspects of Agency admissions, policy and procedures, as well as Agency wide policies and procedures in order to be able to convey information to Case Managers, families, potential residents, or any interested parties.
- Actively participate in ongoing quality improvement activities of Legacy Treatment Services including, but not limited to, serving as a member of the Policy and Procedure Committee, peer record review and program evaluation/quality improvement projects, etc.
- Responsible for visiting other potentially referring agencies and informing them about Legacy Treatment Services.
- Attend all appropriate meetings both within the Agency and State level.
- Maintain and revise admissions database as needed to provide the most accurate and useful information pertaining to admissions.
- Responsible for completing the admissions assessment, point of entry, bed search and primary person within the electronic health record.
- Responsible for training others in the Admissions electronic health record process.
- Facilitate the transition of residents into the appropriate educational setting, coordinate with internal education staff and external school districts to ensure timely school placement and continuity of educational services.
- Conduct outreach visits to external agencies and providers to promote Legacy Treatment Services’ programs and strengthen referral relationships.
- Support other staff assigned to Admissions operations, provide guidance, feedback, and training as needed
- Assist with training Crisis Stabilization and Assessment Programs Transition Specialists on admissions workflows and electronic health record processes related to admissions documentation
- Train staff on admissions workflows and electronic health record processes related to admissions documentation.
- Ensure adherence to Agency policies, confidentiality standards, and applicable regulations during all admissions related processes.
- Perform additional administrative and operational duties as assigned.
Full time; Salary is commensurate with experience and education.
This position has the following benefits:
- 3.2 weeks of Paid Time Off during the first year
- Medical, vision, dental and life insurance
- 403(b) employee participation and employer match
- 9 Agency-paid holidays
- Training opportunities provided throughout the year
- Tuition Reimbursement after 1 year of employment
Education, Training & Experience:
High School Diploma required. Associate or Bachelor’s Degree in social services, psychology, or related field preferred. Experience in admissions, case coordination, or human services preferred, but not required.
Legacy Treatment Services is an Equal Opportunity Employer.
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Our Mission
To change the behavioral health and social service outcomes for people of all ages from surviving to thriving.
Our History
Legacy Treatment Services, a 501c3 nonprofit, was created as a merger between The Drenk Center and The Children’s Home in addition to an affiliation with Community Treatment Solutions.
- The Drenk Center, founded in 1954 by Judge Lester A. Drenk, began as a counseling program for Burlington County juveniles and their families. Since 1954, The Drenk Center has seen a steady expansion of services to meet higher levels of consumer needs in outpatient settings.
- The Children’s Home was established in 1864 as an orphanage for children of the Civil War. Initially only providing custodial care, The Children’s Home responded to community needs in 1937 and became the first agency to employ a social service caseworker and began therapeutic treatment in a residential setting.
- Community Treatment Services (CTS) was created in 1990 as an alternative to residential placement for children and youth. CTS was the first agency designed to serve youth with complex needs in a community setting. The agency went on to expand these services to families and additional multi-faceted needs of children and youth.
Independently, each organization was an expert and preferred provider in the programs and services they delivered. Each agency was known for innovation, responsiveness to the community it served and willingness to do whatever it took to provide top-tier care.
Together, these organizations formed Legacy Treatment Services, a vibrant agency utilizing cutting-edge technology and evidence-based practice in treatment and clinical care. Legacy is committed and positioned to be responsive and meet the increasingly complex needs of vulnerable children, adults and families. We are dedicated to seeking new innovative solutions that help us provide needed services more efficiently while maintaining stable, sustainable growth.
Our programs provide a complement of services for most ages and needs. This continuum of care provides children, adults and families with consistency in care management and aftercare.
Legacy Treatment Services is proud of the successes of our consumers. We appreciate the fact that our interventions are part of a much larger system that consumers must navigate. As such, Legacy is active in numerous efforts to advocate for our clients on federal, state and local levels. We participate in nationwide initiatives designed to ensure accessibility to care, the development of best practices and benchmarks for evaluating quality.
Legacy Treatment Services’ combined history, commitment to excellence and state-of-the-art practices make the most of our vast community partnerships and intellectual resources with exciting opportunities for innovative programs to benefit more people in need.
Our Philosophy of Care
Legacy’s services are provided based on the principles of wellness and recovery. They aim to improve consumers’ overall well-being by assisting them in recognizing and acknowledging their needs and strengths while incorporating them into an individualized service plan. We work to help individuals develop skills and utilize support systems to independently manage their symptoms and improve their quality of life.
We define recovery as the process by which people are able to live, work, learn and participate fully in their communities. Recovery involves recognizing and accepting strengths, limitations and losses, and distinguishing the difference between having a disability and becoming the disability.
Legacy’s treatment and support service delivery system is designed to meet the needs of our consumers by providing an array of evidence-based treatments, safe and supportive environments, and competent professionals and peer specialists who create opportunities that foster wellness for consumers and their families. We believe in empowering individuals to discover hope, to recognize that recovery is possible, and to fully engage as a partner in treatment.