Accounts Payable Specialist

Join Our Team: Accounts Payable Specialist

Help Support the Heroes Who Save Lives

At Life-Assist, our mission is simple:

Together, through a culture of caring and genuine connections, we help heroes save lives.

Since 1977, Life-Assist has proudly served First Responders, EMTs, Paramedics, and EMS professionals across the nation by providing the emergency medical supplies and equipment they rely on every day.

We are currently seeking an Accounts Payable Specialist to join our Employee-Owned team at our Rancho Cordova headquarters.

About the Role

If you enjoy organization, problem-solving, and building positive relationships with vendors and internal teams, this may be the perfect opportunity for you.

As our Accounts Payable Specialist, you'll play a key role in maintaining accurate financial records, processing vendor payments, resolving discrepancies, and ensuring invoices are handled efficiently and accurately.

You'll work closely with vendors and departments across the organization to support smooth financial operations while helping the company maximize payment terms and discounts.

What You'll Be Doing

• Process vendor invoices, receiving reports, and payment requests accurately and efficiently
• Monitor and manage the Accounts Payable email inbox
• Enter and code invoices in NetSuite, ensuring proper approvals and departmental allocations
• Process company credit card expenses and reconcile discrepancies
• Review and process freight invoices while investigating billing variances
• Prepare vendor payments according to payment terms and available discounts
• Reconcile vendor statements and resolve account discrepancies
• Collect and maintain W-9 documentation for vendors
• Research and respond to vendor and internal department inquiries
• Maintain organized financial records and documentation

What We're Looking For

You may be a great fit if you:

• Have exceptional attention to detail and accuracy
• Enjoy investigating issues and finding solutions
• Are highly organized and able to manage multiple priorities
• Communicate professionally with vendors and colleagues
• Take initiative and work independently when needed
• Maintain confidentiality and exercise sound judgment
• Bring a positive attitude and collaborative mindset to work every day

Qualifications

• Associate's Degree required (Bachelor's Degree preferred)
• 3+ years of Accounts Payable experience preferred
• Experience with NetSuite strongly preferred
• Proficiency with Microsoft Office Suite
•  Strong organizational, analytical, and communication skills

Why Life-Assist?

As an Employee-Owned (ESOP) company, every employee has a stake in our success. We believe in recognizing contributions, investing in our people, and creating opportunities for long-term growth.

• 15 accrued days Paid Time Off
• 7 paid holidays plus 2 paid floating holidays
• Employee Assistance Program – to help you reduce the stress of everyday living
• Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability pay
• 401K Retirement Savings Plan – Life-Assist contributes a % of your deferral to help you meet your retirement goals
• Tuition and Training Reimbursement

And much, much more…….

Ready to Apply?

If this position sounds like a good fit and you are interested in working for a company where employees love coming to work and helping heroes save lives every day, please submit your resume along with answers to our posted questions.

Questions:

1.       Why are you interested in working at Life Assist?

2.       Describe how your experience makes you a qualified candidate for this position. Be specific.

3.       What part of your current or past job do you typically love, and get most excited about? What part do you hate?

Life-Assist, Inc. promotes a drug-free workplace, and participates in the E-Verify Program. 

It is the policy of Life-Assist, Inc. that we will recruit, hire, train, and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status, and we will ensure that all employment decisions are based only on valid job requirements. EEO M/F/Vet/Disability.