Agency Project Manager

Creative Circle

Overview of the Role

Our internal healthcare agency client is seeking a Project Manager to join their team! You will be responsible for coordinating, scheduling, and executing print and digital projects within a fast-paced in-house agency environment. This role supports account and creative teams by managing project timelines, maintaining documentation, and ensuring deliverables remain on strategy, on schedule, and within budget. Success requires exceptional attention to detail, strong communication skills, and the ability to manage multiple initiatives simultaneously.

The Basics

• Duration: 1-year
• Hours: 40 hours/week, Monday through Friday
• Location: Lake County, IL (Mettawa area)
• Schedule: Hybrid - onsite Tuesday, Wednesday, and Thursday; remote Monday and Friday

Top 3 Required Qualifications

1. Recent advertising agency experience (within the last 2 to 3 years) supporting account/client services
2. Ability to manage multiple projects at varying stages, with strong adherence to timelines
3. Extremely detail-oriented with proactive problem-solving skills and a client-service mindset

Other Qualifications

• Experience developing and maintaining project timelines
• Ability to work cross-functionally without direct authority
• Strong note-taking, documentation, and communication skills
• Understanding of print and digital project workflows
• Adaptability in a high-volume, fast-paced environment
• Proficiency with project management and workflow tools (such as Workfront and Kantata/Mavenlink)
• Bachelor degree required

Nice-to-Have (Not Required):

• Digital project experience
• Pharmaceutical marketing experience (last 2 to 3 years)
• Print-production experience

Key Responsibilities

• Project and Process Management
  • Manage multiple print and digital projects simultaneously from initiation through delivery
  • Build and maintain project schedules, allocate resources, and track milestones to ensure deadlines are met
  • Lead regular status meetings; capture and distribute clear action-oriented notes
  • Route projects through internal workflow and approval systems
  • Prepare assets and documentation for medical, legal, and regulatory review processes
  • Partner with studio, programming, and creative teams to advance work
  • Act as primary contact for third-party vendors, sharing updates and resolving issues
  • Maintain organized project documentation (spec sheets, folder structures, estimates, and more)
• Financial Management
  • Track time daily
  • Assist with estimate development
  • Support billing processes and adhere to financial policies
• General Skills and Expectations
  • Communicate clearly and concisely
  • Prioritize tasks and manage competing timelines
  • Maintain a positive, organized, and solutions-oriented work style
  • Collaborate closely with account and creative teams on project initiatives

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

Email your resume in Word to:

lucy.dangelo@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : LD9-1976002 -- in the email subject line for your application to be considered.***

Lucy D'Angelo - Senior Recruiter, Enterprise

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.



This job was first posted by Creative Circle on 01/27/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law.Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

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