California State University San Bernardino
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website
Jun 14, 2019
$3,115 - $5,475 monthly
Employment Status:  Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent. Work Schedule:  Monday through Friday, 8:00 a.m. to 4:30 p.m.; occasional early morning, evening and weekend hours may be required as needed.  First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning June 21, 2019. Current employees will be given preferred consideration.  Typical Activities:Under direct supervision of the Dean and while maintaining high levels of confidentiality, this position will be responsible for managing operations and communications on a daily basis, including maintaining the Dean's calendar, coordinating and facilitating a large volume of meetings and appointments with regard to commitment and priorities. Duties may include, but are not limited to, the following:  The incumbent will serve as the Executive Assistant to the Dean of the College of Education (COE). The incumbent will maintain effective and efficient administration procedures of the Dean's office, and provide pro-active notification of upcoming deadlines relating to the submissions of reports, plans, appointments, promotions, and meetings. The incumbent will make travel arrangements, accommodations and develop a schedule of meetings with the follow-through on pending deadlines and appointments and process various reimbursements and requisitions as needed. The incumbent will draft various correspondence, reports, and college news items within agreed policy guidelines on behalf of the Dean and College. The incumbent will handle confidential papers, documents, and personnel matters, checking details of documents and brief the Dean prior to signing off. When required, will research issues briefing the Dean and/or suggesting appropriate courses of action.  The incumbent will prepare, arrange, and coordinate various meetings on behalf of the Dean, bring forward accurate preparations and confirm accuracy of documents needed for meetings. The incumbent will be knowledgeable of functions in all COE department offices and will apply knowledge of all policies and procedures related to the College and University and liaise, develop and maintain on-going communication with all levels of university administrators, department chairs, general faculty, and staff within the College and University, the public and government, professional community organizations and officials in all contacts with the office of the Dean.  The incumbent will act as a liaison with students and refer inquiries to the appropriate areas, provide leadership to ensure that secretarial and administrative needs are being met in a collegial and professional manner and utilize independent decision making and maintain observance of office protocol and procedures as associated with the Dean's position while welcoming visitors with a professional presence. The incumbent will receive mail, advise on necessary action, track responses on behalf of the Dean, receive incoming information, reports, meeting agendas, and various publications and determine priority of attention or divert to other faculty/staff/offices where appropriate, receive and screen telephone calls and visitors, determining the priority of response required according to the availability and commitments of the Dean and maintain an efficient filing system while continually monitoring progress of outstanding matters. The incumbent will also serve as the staff support for the College for a variety of College committees and will be required to work during College events which are outside of regular office hours. The incumbent will also perform other duties as assigned and are appropriate to the operation of the College. Other duties as assigned.  Minimum Qualifications: Education and Experience: High School Diploma or equivalent   AND   five years of experience in general office administrative/clerical work is required.   Preferred Qualifications: Bachelor's degree or above. Knowledge, Abilities, and Skills: Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. Comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Experience in administrative operations in a high-paced, multi-faceted department Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. Must be a highly motivated and organized individual who is able to work effectively with minimal supervision. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. The ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. Other duties as assigned. Requirements & Additional Information : The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. Candidates invited to participate in the next phase of this recruitment will be required to complete a writing/oral assessment.  Supplemental Information: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
Jun 14, 2019
$2,846 - $4,998 monthly
Employment Status:   Full-time, probationary "non-exempt" position. Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m. Salary:   $2,846 to $4,998 per month First Review Deadline:   Applications will be reviewed beginning Tuesday, June 25, 2019 Current employees will be given preferred consideration. 30% Office Support  Process standard and electronic mail Prepare and compose correspondence; creating and maintaining standard and electronic waiting lists, files and recordkeeping systems Coordinate meetings and events Prepare travel approvals and claims for faculty, students and campus visitors; Prepare purchase orders; order and maintain office supplies; preparing reimbursement claims; assisting with course schedule build; coordinate key request Perform other related duties as assigned   20% Information Gathering and Analysis  Maintain, gather, and analyze data and information for various purposes including monitoring class rosters, book orders, faculty office hours, course syllabi, budgets, and financial data  Compile and prepare various reports; and use and maintain office support technology and systems such as word processing, spreadsheets, and databases to produce results.   30% Communication and Interaction with Others  Interact with a variety of campus and community constituents including Work with students, faculty, and staff to assist them or resolve problems; networking to build campus relationships to expedite work and projects  Serve as a primary contact and/or resource to outside parties, such as vendors   20% Administrative Support and Office Coordination  Perform administrative duties in support of work unit operations and coordinating work activities including Maintain office procedures related to graduate program Provide lead work direction and coordinating unit work flow; performing administrative duties and/or project work and coordination related to programs, policies, and procedures; organizing and arranging special events; and related activities. Applicants must have the following: Equivalent to three years of general clerical or office experience Working knowledge of MS Word, Outlook, and Excel.  Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation, and spelling; thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
Jun 14, 2019
Employment Status:  Full-time, At-Will, Exempt position, included in the Management Personnel Plan (MPP).  This is an Interim one-year temporary appointment from the time of hire .  Work Schedule:  Typically, Monday through Friday, 8:00 a.m. to 5:00 p.m., occasional early morning, evening and weekend hours may be required.    Salary:  Salary commensurate with experience and qualifications.   First Review Deadline:  This position will remain open until filled.  Review of applications will be reviewed beginning June 18, 2019.  Required Application Materials:  All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Diversity Statement – may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared the candidate for this role at California State University, San Bernardino (maximum 250 words). The University : CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the  CSUSB website .  The Position : California State University, San Bernardino (CSUSB) invites applications for the position of Associate Dean, College of Education.  This position is an Administrator III in the Management Personnel Plan (MPP) and reports to the Dean of the College of Education.  The College seeks a thoughtful academic leader with the ability to communicate and work with all faculty, staff, students and external constituents.  Typical Activities:The Associate Dean is expected to work closely with the Dean, Department Chairs, Office of Assessment and Research, Office of Curriculum and Archives, College of Education Student Services and staff as well as with various entities on campus and off campus such as Office of Graduate Studies, Office of the Registrar, Purchasing Office, various school district liaisons, and the California Commission on Teacher Credentialing to recommend and develop education policy and ensure its implementation, champion excellence in teaching and learning and promote innovation to enhance student experiences. The Associate Dean serves as a member of the College of Education Dean's leadership team, and reports to the Dean. The Associate Dean is expected to assist with strategic planning and to implement initiatives related to the Mission and Strategic Plan of the College and the University. The Associate Dean supports the Dean in maintaining smooth, efficient, and effective operations in the college. The Associate Dean is expected to provide leadership in the following areas: College student and academic affairs; collaborative efforts with stakeholders in the community and P-16 populations as well as all other areas as directed by the Dean. Key areas of responsibilities include, but are not limited to:   Academic Support : Assist the Dean supporting academically related operations in the College. Assist department chairs and program coordinators with issues related to educator preparation program accreditation, initial program approval, and credentialing issues. Oversee the coordination of the annual Credential Recognition Ceremony and university commencement; oversee various awards, including outstanding credential student awards process. Increase the capacity of the College to build and maintain relationships with key education users and stakeholders; communicate University and college strategies and policies for education to academic, professional and support staff within the college. Support the College's ongoing accreditation activities. Assist department chairs and program coordinators with issues related to educator preparation program accreditation, initial program approval, and credentialing issues. Collaborate with the Office of Assessment and Research to develop, implement, and review unit assessment and reporting procedures as well as review and respond to the data collection and analysis; support COE programs in the process of continuous improvement based on valid and reliable assessment practices.   Student Support : Provide supervision for student services, and manage the activities of the Office of Student Services, including recruitment, admissions, credentialing, and supervision of students admitted to undergraduate majors and minors, credential programs, and graduate degree programs in the College of Education; advising non-education majors and the public about educator credentialing in California and options for continued study in the College. Lead planning and manage College endeavors related to serving students from recruitment to admissions to graduation to post-graduation support. Oversee the coordination of the process of establishing Memoranda of Understanding with fieldwork placement sites; oversee placement process for all fieldwork experiences programs except in the ELT department: ensure maintenance of records for placements in all programs (practicum, early fieldwork, supervised fieldwork, internship); oversee stipends for directing/cooperating teachers. Serve as custodian of student records. Lead student success, oversee student experience and handle student related issues such complaints and grade grievances. Partnerships : Provide leadership for collaborative efforts with the community and P-16 populations, particularly as they interface with university-based credential programs. Strengthen the reputation of the college by implementing communication strategies and ensuring that channels of communication are available between the college and key stakeholders. Maintain partnerships by holding regular meeting with external stakeholders. Support the Dean : Represent the college on committees, projects, and make presentations at state and national meetings. Be knowledgeable and available to represent or take on the responsibilities of the Dean in his absence. Other duties as assigned.    Requirements & Additional Information : This is an Internal/Promotional Only recruitment. Only current CSUSB employees and/or faculty may apply. Please attach your cover letter, resume or curriculum vitae, references and diversity statement to your online application. The tentative date for the oral interview shall be held the week of June 24, 2019. Candidates invited to participate will be notified via e-mail.    Minimum Qualifications: Education & Experience Ph.D. or Ed.D. degree required.  Five (5) years of management experience with progressive responsibility in the field of higher education administration, including a minimum of three (3) years of supervisory experience with fiscal management responsibilities. Tenure as an Associate of Full Professor at the time of appointment. Preferred Qualifications : Rank of Professor preferred, but not required. Demonstrated administrative experience at Department Chair or above. Graduate Faculty status preferred, but not required. Knowledge and experience in educator preparation, broadly defined. Record of P-16 school experiences. Knowledge, Skills & Abilities : Proven track record in providing vision and leadership to academic programs, student services, or similar. Evidence of strong interpersonal and communication skills Demonstrated organizational, prioritization, and time management skills Demonstrated ability to work as part of a leadership team. Demonstrated interest and ability to promote diversity in a multicultural/ multiethnic environment.  Strong and effective management and supervisory skills. Demonstrated experience with fiscal responsibilities, including developing and managing budgets.  Excellent interpersonal and communication skills, ability to work at all levels in a large, very diverse public university. Demonstrated success in advancing and implementing a strategic plan that promotes campus-wide cooperation and collaborations among faculty, staff, students, academic departments and centers, to develop international initiatives, programs and policies.  Supplemental Information: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
Jun 14, 2019
$3,515 - $6,173 monthly
Employment Status:   Full-time, probationary, "exempt", position. Work Schedule:   Monday-Friday 8:00 a.m.-5:00 p.m. Deadline:   This position will remain open until filled. Applications will be reviewed beginning June 17, 2019. Position Summary:   The Public Affairs/Communications Specialist is a broad classification with three position skill levels. Positions in this classification have varying levels of responsibility for carrying out the communications, public affairs and/or marketing programs of the university. Incumbents are involved directly in developing, writing and/or editing a variety of print or electronically-based communication materials, as well as coordinating related public affairs, media, community relations, and marketing activities. Incumbents are responsible for developing and maintaining relationships with relevant internal and external constituents to ensure that the public receives relevant, timely, and positive information about the university and its programs. Additionally, incumbents may be assigned specific responsibilities relative to the ongoing management of communication materials on the campus website. Incumbents at this level work independently on a broader range of projects involving the execution of public affairs, media relations, publications, marketing, and/or sports information programs. The work at this level is more complex, broader in scope and has a significant impact on the success of the project or program. Incumbents must have a thorough knowledge of the program and applicable communications techniques, be able to work fairly autonomously and exercise sound judgment and discretion in the completion of assignments and projects. The work involves daily contact with university management, members of the media, and other key constituencies.  Typical Activities:Reporting to the Museum Director, the Incumbent works closely with other staff members particularly the educator and collection coordinator, graphic designer, exhibition designer and curators of exhibitions and programs.  Their responsibilities are organized around three major areas: Marketing/PR (45%) Engagement (25%) Membership (25%) Other duties as assigned (5%) Some specific duties/tasks in each of these three areas include: Marketing  Regular monitoring and maintenance of the museum web site (The museum website is being migrated to  Drupal/  most of the new content has been submitted; some may be still needed; upcoming events may have to be updated.)   Planning and coordinating the promotion of all the museum's exhibitions and events. Keeping abreast with all the university and community events and helping to coordinate the museum programs. Seeking new and innovative marketing opportunities, including social networks and other new technologies-related channels. Working closely with the College of Arts and Letters marketing team and the university's strategic communication office.  Organizing marketing and PR events, including donor events. Designing and distributing holiday cards. Membership  Administration of the museum membership group - Friends of RAFFMA and is in charge of all the Friends related projects, which include: Design and maintenance of related files and mailing lists Annual membership renewals Planning and implementing membership campaigns Planning and implementing members' special events and activities Planning and implementing innovative opportunities for participation at all levels Regular communication with members Processing of memberships Coordinating members' events (holiday party, trips, etc.) Member Newsletter, Fall and Spring Editions. Engagement Planning and implementing a variety of engagement events for various groups such as students, faculty, staff, community, etc.; working closely with the education staff. Constantly monitoring (and adjusting as needed) RAFFMA's engagement efforts.  Working closely with the Board of Advocates (all three committees) as an ex-officio board member, getting all kinds of community feedback.      The incumbent works fairly independently, under general supervision of RAFFMA director, and closely with RAFFMA education and collection coordinator, on specialized or varied communication assignments related to the museum's website, social media, media relations, publications development (e.g. newsletter), marketing and research, frequently serving as a media spokesperson, and therefore significantly impacting the success of RAFFMA events, projects, campaigns, etc. Work is reviewed for soundness of judgment. Work involves regular contact with media agencies and numerous constituencies.  Minimum Qualifications: Completed an undergraduate degree (BA) is preferred.  Minimum of two years if related professional or technical experience.  Working knowledge of standard theories, practices, principles, and techniques of communication and marketing. Graphic design skills at the proficiency level with at least one year of experience in working for non-profit organizations, cultural or educational organizations. Familiarity with website content maintenance (Drupal). Interest in art, history, education and some understanding of museums. Independent performance of specialized or varied communication assignments related to public affairs, media relations, publications development, marketing, and research, and/or athletics marketing. Work is more complex, broader in scope and has a significant impact on the success of a project/campaign. Thorough knowledge of and ability to use effectively media outlets including planning media coverage and media publicity campaigns for the university and events. Demonstrated ability to keep abreast of campus events and subject matter expertise in relation to current events to identify and capitalize on media opportunities that will promote the university and increase positive media coverage. Working knowledge of copyright and other applicable laws pertaining to publications and the media. Thorough knowledge of web communication techniques, vehicles, and formats. Ability to effectively use web technology to achieve communication goals. Strong story development and journalistic writing skills, as well as advanced editorial skills. Knowledge of interview techniques and the ability to define and deliver media messages. Working knowledge of marketing and research techniques and methods. Ability to apply market research to identify communication needs and target audiences. Ability to apply appropriate statistical techniques and methods to research or sports information. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills.  Supplemental Information: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
Jun 14, 2019
$4,554 - $6,488 monthly
Employment Status:   Full-time, Probationary, "Exempt" position. Work Schedule:  Regular: Monday-Friday 8:00 a.m. to 5:00 p.m.; Summer: Monday-Thursday 7:00 a.m. to 5:30 p.m. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning June 17, 2019. THE UNIVERSITY California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually.  The "value added" by a CSUSB education ranks in the top 4 percent in the nation, according to the Collegiate Learning Assessment. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. The university offers more than 70 traditional baccalaureate and master's degree programs, education credential and certificate programs, and a doctoral program.  Typical Activities:Under general direction of the Interim Director/Registrar, the incumbents will be integrally involved in the "Quarter to Semester Conversion" by encoding the new General Education semester structure and degree plans and ultimately streamline the data making for a cleaner and quicker approach to capturing data.  In addition, attend bi-weekly conference calls with vendor to discuss open issues and required steps for a smooth transition from quarter to semester   The incumbents will attend fit-gap sessions with the Interim Director/Registrar, review business processes with the Interim Director, determine business gaps for the conversion, evaluate current practices and discuss with the Interim Director ways to streamline and improve business processes, and be involved in testing, data validation, and data clean-up for the project Professional judgment is required often required for the majority of these tasks. Typical responsibilities include, but not limited to: Encoding of yearly General Education and Degree Plan changes and maintenance of additional system functionality related to the Interactive Audit, (IA) and Exceptions For the Audit, (EFA) to also include blanket memos. Troubleshoot and Remedy issues related to the systems as needed Submit and monitor service tickets to vendor when system issues arise Monitor EFA workload Conduct quality assurance by regularly utilizing queries Creation and Maintenance of all Master Reference Tables for transfer institutions Creation and Maintenance of all Business Process Guides (BPG) related to the systems Conduct workshops and training for campus community in groups and individually related to understanding and navigating the systems Customer service – servicing the campus community (students, faculty, administrators, and staff) by providing extensive customer service related to questions regarding the systems  Minimum Qualifications: Education and Experience Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Three years of related Student Services Professional experience.  A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Knowledge, Skills and Abilities Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned General knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action Advise students individually and in groups on complex student-related matters Determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action. Carry out a variety of professionally complex assignments without detailed instruction. Establish and maintain cooperative working relationships with a variety of individuals. Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. Preferred Qualifications Familiarity with Records Processing, PeopleSoft Campus Solutions, Title 5, Executive Orders, Chancellor's Office mandated requirements and CSUSB policies.   Supplemental Information: A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 28, 2019
Employment Status:   Full-time "non-exempt" position. Work Schedule:  To be determined. Salary:   Salary is commensurate with experience. First Review Deadline:   This position will remain open until filled.  Position Summary Under the direction of the Associate Director of Operations, the Scheduling Coordinator provides assistance in planning, scheduling, organizing, and coordinating all events in the Santos Manuel Student Union (SMSU).  Responsibilities include, but are not limited to, maintaining contact with clients, managing event contracts, scheduling and conducting pre-event meetings as needed, generating sales revenue, and coordinating efforts between SMSU Event Operations, Facilities, Audio Visual, and Building Managers. This position is the main point of contact for a large volume of walk-in traffic, phone, and electronic inquiries.  Working in a fast-paced environment, this individual provides excellent, thorough assistance to students, faculty, staff, and community members to ensure quality customer service. Evaluates facility requests and determines appropriate facility and service requirements Assists clients with all aspects of event planning and conference coordination, including explanation of the reservation process and policies, facility selection, and compilation of estimated charges Makes arrangements for events including meeting facilities, audio visual equipment, tours, catering referrals, setup requirements using a web-based diagramming software, and staffing Completes all documentation related to an event including, but not limited to, invoicing, verification of certificates of liability, diagrams, University Police notifications, and parking arrangements Hires, trains, and supervises the Scheduling Office paraprofessional staff.  Provides a developmental work environment with appropriately differentiated supervisory and task levels for Lead Student Assistants Serves as an expert on the SMSU Facility Use Policy and ensures adherence to the policy including contacting and tracking groups when violations occur Develops, promotes, and maintains a network of relationships with numerous CSUSB departments whose participation is essential for successful events.  These areas include, but are not limited to, Special Events and Guest Services, the Office of Student Engagement, Environmental Health and Safety, Transportation Services, University Police, Campus Dining, Information Technology Services Assists in coordinating safety and security issues in collaboration with University Police, Risk Management, and Environmental Health and Safety Provides fiscal management for Scheduling budget and monitors budget as appropriate.  Prepares annual budget requests and quarterly budget projections May be required to assist with setup and breakdowns which will require lifting of tables, chairs and other items Assists the Associate Director of Operations in developing and implementing a strategic sales plan for internal and external clients Contributes to the overall development of policies, procedures, and guidelines to build a successful event services program.  Provides constructive modifications or suggestions for improvements in methods, techniques, offered services, and procedures Provides advice, and exercises independent judgement in resolving scheduling conflicts or grievances.  Responds to customer concerns and provides appropriate resolutions to problems Conducts facilities tours and represents  the department to the campus community, public, other organizations, and potential users Serves as a campus expert for EMS and coordinates training of campus clients and student organizations as needed Maintains and updates EMS scheduling software as needed Serves on campus-wide committees as assigned by the Associate Director of Operations Understands the vision of the SMSU, University and Division of Student Affairs and works towards the achievement of that vision Performs other duties as assigned Minimum Qualifications Bachelor's degree or 2 years of equivalent professional experience in a higher education setting Attentiveness to detail Excellent organizational skills Strong customer service orientation Demonstrated ability to handle multiple tasks, set priorities, and meet deadlines Effective written and oral communication Ability to establish and maintain effective working relationships with on and off campus clients   Preferred Qualifications Knowledge and understanding of meeting and event planning principles, requirements, procedures, policies, and available resources Experience with Event Management System (EMS) scheduling software Experience with audio visual equipment A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 28, 2019
$4,024 - $7,068 monthly
Employment Status:   Full-time, "non-exempt", probationary appointment.  Work Schedule:  Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning June 7, 2019.  Under the general supervision of the Lead Procurement Specialist, the incumbent will have full purchasing responsibility for a diverse set of commodities and service contracts. Typical activities include purchasing of commodities of a technical and specialized nature, such as software and professional services and/or developing ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique goods and services requiring collaboration with the department and creative development of original specifications, with minimal supervision or assistance. Duties include but are not limited to: Issue purchase orders and change orders in PeopleSoft and PCard purchases as assigned by Lead Procurement Specialist. Research and negotiate prices and/or select alternative vendors. Review purchase requisitions to ensure adequate specifications, compliance with state statutes and university policy, and completeness of the information. Obtain formal and informal quotes, ensuring compliance with applicable laws, regulations, requirements, and CSU policies. This includes the development of language for technical and/or complex specifications with input from the requesting department. Coordinate with receiving department regarding PCard purchases that need to be tagged and/or capitalized. Work with accounts payable department to ensure new vendor system records are established correctly and structure Purchase Orders to prepare for billing vendor invoice methods. Review, negotiate, and execute various standard template agreements and basic supplier agreements, ensuring required terms and conditions language is included and ensure current and compliant certificate(s) of insurance are on file prior to execution. Other duties or projects as assigned. In coordination with Supervisor, may conduct procurement-related training for Department and/or campus personnel. EDUCATION: An undergraduate degree in purchasing, accounting, marketing, general business, or another appropriate field. Additional experience which as demonstrated that the applicant has acquired and successfully applied the knowledge and abilities of the position may be substituted for the required education on a year-for-year basis. EXPERIENCE: Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Equivalent to two years of experience at a level equivalent to Buyer I with a background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. SPECIALIZED KNOWLEDGE, SKILLS, AND ABILITIES: Thorough knowledge of the principles of purchasing, price negotiation, methods, and procedures, including the administration of formal competitive bid cycles. General knowledge of contract development procedures and practices. Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications. Ability to analyze bids and administer the bidding process. Ability to keep financial records and demonstrate creativity in developing cost-saving buying practices. Professional and positive attitude, adaptable to change, and enjoys collaborations. PREFERRED QUALIFICATIONS: An advanced degree in the supply chain, procurement, business, accounting or related field. Professional procurement certification (e.g., CPSM, C.P.M., CPPO, CPPB, or equivalent) highly desirable. Demonstrated purchasing experience in government or public education with demonstrated knowledge of California Statues and Codes. Experience with CSU policy and procedures. Ability to conduct research and prepare analytical reports. Intermediate to advanced knowledge of PeopleSoft Finance. Intermediate skills in Microsoft Excel or higher. Excellent customer services skills and professionalism. Demonstrated ability to promote team rapport. Demonstrated organizational skills. Ability to document standard operating procedures and workflow while bringing ideas for continuous improvement forward to the supervisor. Ability to establish and build strong partnerships with campus constituents, providing outstanding customer service. May lead, guide, and train staff/student employees who perform related work. Demonstrated experience in excellent communication and problem resolution skills between end-users and suppliers, the Procurement and Contract Services team and the Accounts Payable and Financial Services, as appropriate. Ability to actively engage with faculty and staff to obtain their technical expertise and advise them of purchasing methods, order/contract status, and ensure that legal, policy and contractual requirements are met. Strong desire to establish and maintain professional, cooperative, and productive working relationships with, supervisor and coworkers, vendors and contractors. Resolving or asking for assistance with problems and/or conflicts in a timely manner. Ability to remain informed and ensure compliance with CSU policies, Federal, State, and local laws, regulations, and guidelines. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 28, 2019
Employment Status:  Full-time, At-Will, "Exempt" position, included in the Management Personnel Plan (MPP). Work Schedule:  Monday through Friday, 8:00 a.m.-5:00 p.m., occasional early morning, evening and weekend hours may be required. Summer Schedule: Monday through Thursday, 7:00 a.m.-5:30 p.m. As needed, travel may be required to participate in donor engagement and professional development. Salary:  Salary commensurate with experience and qualifications. The anticipated salary range is $79,500 - $90,000 annually. First Review Deadline:  This position will remain open until filled.  Applications will be reviewed beginning June 17, 2019. Required Application Materials:   All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Three professional references who can provide assessments of your professional experience, accomplishments and prospects for success in this position, and 4) Diversity Statement – may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words). Reporting directly to the Associate Vice President of University Development, the Director of Development (DOD) is a fundraising professional responsible for implementing a college-based major gift fundraising program.  This position will have responsibility for the College of Arts and Letters (CAL) portfolio. The Director of Development (DOD) duties may include, but are not limited to, the following:   COLLEGE OF ARTS AND LETTERS (CAL) Works with the Dean as well as advancement colleagues to envision college and campus-wide development goals, initiatives, events, campaigns, and protocols. Works with the alumni & annual giving operation, planned giving, corporate and foundation and other staff to ensure that the service and informational needs of the college and general university supporters are addressed in a seamless and immediate manner. Works with the division's advancement services office as well as prospect management and research office to consistently ensure the freshness, correctness, and security of the advancement database, along with prospect, donor, and alumni records. Works with the AVP, Vice President for University Advancement and the Dean to develop a successful development program and quantified plan that identifies the resource needs of the CAL. Implements the plan and activities designed to meet the approved development goals. Coordinates college fundraising efforts within the context of the institution's development program, including alumni, parent, and past student leaders, through major gift and annual fund campaigns. Provides active leadership in the identification, solicitation, cultivation, and stewardship of major donors and donor prospects, to include individuals, business entities, corporations, and foundations for the support of CAL programs. Formulates and executes short-term and long-term strategic plans to include specific and measurable targets regarding definite fundraising goals, prospect management, personal contacts, stewardship activities, and solicitations. Collaborates with the Office of Strategic Communications on fundraising collateral and development related to Communication's support of CAL fundraising efforts. Establishes and maintains effective working relationships within the CAL, the division of University Advancement, and the University to maintain a strong stewardship strategy for portfolio donors and to ensure fundraising activities are coordinated with the University's efforts. Works closely with department chairs and program directors on their particular needs. Personally visits with prospective donors, creates and manages appropriate relationships and stewardship for donors with specific faculty, staff, students, and alumni. Works closely with Corporate and Foundation Relations in the submission of grant applications, case statements and appropriate major gift proposals. Delivers timely and effective follow-up to prospects and donors, press releases, and communication materials. Ensures best practices in donor stewardship activities within the college including appropriate individual and organizational donor recognition and stewardship as well as the coordination and oversight of all scholarship endowments and awards. Evaluates the efficiency and effectiveness of various development strategies and activities and recommend refinements and new advancement ventures as needed. COMMUNITY ENGAGEMENT Plans and conducts sponsorship programs and activities designed to increase the visibility of the college and its sponsorship initiatives. Works with college departments and staff to write and submit major gift sponsorship proposals. Maintains a working knowledge of and effectively communicate university and college goals and priorities in support of development.   UNIVERSITY ADVANCEMENT AND CAMPUS-WIDE PARTICIPATION Participates in divisional strategic planning, goal setting, event planning, and project status sessions. Maintains the highest standards of campus development procedures and protocols utilizing the various forms, report formats, databases, and clearance procedures. Works with the Dean to ensure that all development-oriented pieces, communications, and events adhere to the campus-wide and division graphic and identify standards. Integrates CAL development efforts with the central Advancement staff and the various services in place. Works with the division's advancement services, gift processing to ensure accurate gift processing and receipting. Files contact reports with central advancement. Assists with general donor cultivation, asks, and stewardship as part of the University development team that attracts additional campus support important to all colleges, schools, and programs. Represents the college, the division, and the University in the community by attending events, participating in local organizations, and serving on community based boards. Other duties as assigned. Education & Experience : Bachelor's degree from an accredited university required, preferably in Business, Marketing, Communication or related field. Three (3) years of progressively responsible and successful major gifts, sales or fundraising experience, including program planning, personal solicitation and at least one (1) year of supervisory experience.   Knowledge, Skills & Abilities : Knowledge of the financial structure of donations, grants and contracts to include cash, gifts- in-kind, stocks, securities, planned gifts, endowments, and real estate. Demonstrated ability and success in donor/client solicitation and cultivation and asks to individuals and corporations for support on a significant scale according to college needs and activities. Proven success in goal achievement for operating, capital, and endowment fund development, including a track record of closing six and seven figure gifts/sales; donor/client cultivation and asks. Demonstrated accepted business and professional etiquette in all dealings with constituents and colleagues. Understanding of the highest standards of professional conduct and integrity. Excellent attention to detail. Excellent oral and written skills and the ability to relate well and communicate effectively with a variety of constituents, including high-profile leaders. Strong research and problem-solving skills. Proficiency in locating and synthesizing material from multiple sources. High degree of organization and initiative. Well-developed sense of curiosity, ingenuity, perseverance, and good judgment. Complete respect for confidentiality. Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role, and as a liaison and representative of the department, division, college, and the University. Ability to supervise and train others. Ability to assess and interpret the needs and wishes of prospective donors, and to translate these into effective action plans. Ability to gather data, analyze information, and prepare reports. Ability to work evenings and weekends when required due to donor, development, and cultivation meetings, events, and activities. Ability to communicate with all levels of the organization. Ability to handle deadlines and changing priorities with good judgment. Ability to interpret, analyze, and summarize complex biographical, business, and financial data. Strong written and oral communication skills, well-developed computer skills and the ability to work in a team oriented environment as well as manage and supervise support staff.   Desirable Qualifications : An advanced degree is preferred and experience working in a higher education setting or large complex organization is desired.    Requirements & Additional Information : Please attach your cover letter,   resume or curriculum vitae, references and diversity statement to your online application. The tentative date for the first phase interview shall be the week of June 24, 2019. Candidates invited to participate will be notified via e-mail. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 23, 2019
Employment Status:  Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP).   Work Schedule:  Monday through Friday, 8:00 am – 5:00 pm, occasional evening and weekend hours. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning June 6, 2019. Location:  This position will mainly work from the Palm Desert Campus with travel to the San Bernardino Campus as required.  THE UNIVERSITY California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually.  The "value added" by a CSUSB education ranks in the top 4 percent in the nation, according to the Collegiate Learning Assessment. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. The university offers more than 70 traditional baccalaureate and master's degree programs, education credential and certificate programs, and a doctoral program. ABOUT PALM DESERT CAMPUS The Palm Desert Campus offers the supportive environment of a small campus with small classes and more opportunities for contact with instructional faculty. The faculty and staff of the Palm Desert Campus are committed to serving the Coachella Valley and maintaining an environment on campus that honors diversity and provides all students the opportunities to fulfill their dreams of a higher education. REQUIRED APPLICATION MATERIALS:   All applicants must submit 1) Letter of interest or cover letter, 2) Current resume or curriculum vitae, 3) Three professional references who can provide assessments of your professional experience, accomplishments and prospects for success in this position, and 4) Diversity Statement – may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational and/or professional experiences, background/philosophy has prepared you for this role at California State University, San Bernardino (maximum 250 words). Reporting to the Dean of the Palm Desert Campus (PDC), the Associate Dean will ensure that academic majors, courses, programs and scheduling are run effectively and efficiently so as to meet the needs of the 1,400+ students taking their coursework in Palm Desert. The position manages course and classroom assignments in Palm Desert, working closely and collaboratively with deans/department chairs, tenured faculty, as well as adjuncts, to ensure demand is addressed. Managing local issues surrounding the transition from quarters to semesters in Fall 2020 will be an important expectation for the successful candidate. Typical responsibility includes, but is not limited to:  As a tenured member of the faculty, the Associate Dean interacts with management, staff, department chairs and academic personnel throughout the greater campus community, including every division at CSUSB; Works closely with department chairs/deans to ensure course assignments and scheduling are in synergy with the demands of the PDC student community. Incumbent will identify off-campus facilities for activity classes, large lecture rooms and laboratory classes; Ensures that academic majors, courses, programs and scheduling are run effectively and efficiently so as to meet the needs of the students taking their coursework in Palm Desert; Runs point on course and classroom assignments in Palm Desert, working closely and collaboratively with deans/department chairs, tenured faculty, as well as adjuncts, to ensure demand is addressed; Manages local issues surrounding the transition from quarters to semesters in Fall 2020. Provides counsel, process and assessment to student support staff, including those in the fields of advising, registrar, financial aid, student life, health education, tutoring/counseling and career services; Serve as PDC's point of contact for all student orientation programs, including SOAR and Coyote First Step. Chair the PDC's Scholarship Committee, in partnership with campus and community colleagues; Maintains a lead dotted line relationship with PDC-based student support professionals that are integral to student success, including advising, registrar, financial aid/scholarships, the student success studio and career services; Expected to work thoughtfully to support the PDC's many underserved student populations, including undocumented students; The Dean and Associate Dean will work collaboratively with HEERA managers in San Bernardino to set the framework and expectations of the student support staff, as well as informing the evaluation process. The Associate Dean will support relationship building with local schools/districts/community colleges as well as plan/lead district partnership meetings in support of freshmen/transfer recruitment and perform other duties as assigned.  Education and Experience:  A doctorate or equivalent experience in a discipline taught at CSUSB. Five or more years of progressively responsible experience in higher education, including supervision of student employees and regular staff. Skills and Abilities: Must have a high standard of personal professional integrity and collegiality. Strong supervisory skills, management skills and a demonstrated ability to provide management oversight, leadership and strategic direction, and to work effectively as a member of a team. Incumbent must have a strong sense of financial accountability and advising/planning, as well as the ability to manage resources with prudence and efficiency. Demonstrated ability and personality to work collaboratively with administrators, faculty, staff, students, alumni, and community members. Extraordinary interpersonal, networking and communication skills. Ability to work as a team with individuals of diverse backgrounds. A vision of how an effective integrated hospitality management program plan that will move the university to the next level of success. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University, San Bernardino Palm Desert Campus, 37500 Cook Street, Palm Desert, CA, USA Full-Time
May 23, 2019
$4,554 - $6,488 monthly
Employment Status:    Full-time, Probationary, "Exempt" position. Work Schedule:  Regular: Monday-Friday 8:00 a.m. to 5:00 p.m.; Summer: Monday-Thursday 7:00 a.m. to 5:30 p.m. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning June 4, 2019. Under the general supervision of the assistant director of the Educational Opportunity Program (EOP), the incumbent will provide comprehensive support services to a diverse student population including pre-admission advising, academic advising, personal and career counseling and financial aid guidance. Duties may include, but are not limited to, the following:    Incumbent will counsel students in regards to academic progress and be proactive in providing interventions and making appropriate referrals to campus resources. Incumbent will assists in various aspects of EOP student admissions including, but not limited to, outreach presentations, orientation and review of EOP applicant information for selection of EOP students. The incumbent will serve as advisor to the EOP Alumni Chapter and be responsible for coordinating the annual EOP Graduate Recognition Ceremony and annual alumni fundraising campaign. Incumbent will also be responsible for initiating, developing and collaborating with other constituents on EOP alumni efforts. The incumbent will be responsible for advertising, recording and maintaining EOP scholarship records. The incumbent will also be responsible for assisting in the coordination of the Summer Bridge counseling, service learning and student development components and serve as a Summer Bridge counselor during the EOP Summer Bridge program. In addition, the incumbent will participate in recruitment/outreach efforts to high schools. Responsible for collecting, organizing, creating and submitting quarterly and/or annual reports summarizing efforts that include data and recommendations and any other ad hoc reports requested by EOP Assistant Director and EOP Director.   The incumbent will be relied upon to provide insight, direction and recommendations to unique and sometimes sensitive issues, and is expected to independently and collaboratively resolve complex problems through the use of highly effective communication skills. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Other duties as assigned. Education & Experience : Applicants must have a Bachelor's Degree from a four-year college or university in the Behavioral Sciences, Psychology or Social Work, or a related field   AND   three years of progressively responsible professional experience in a student services program. Preferred Qualifications : A Master's degree is desired. A Master's degree in School Counseling, Clinical Counseling or Educational Psychology or a directly related field is preferred. Upper division or graduate course work in individual and group counseling, career counseling and conflict resolution is preferred. Knowledge, Skills & Abilities : Applicants must have knowledge of and strict adherence to one of the nationally recognized counselor code of ethics, including the American School Counselor Association (ASCA), American Counseling Association (ACA), or the National Association of Social Workers (NASW), depending on their educational field. Adaptability and aptitude for solution-oriented problem solving that promotes student success. Knowledge of professional counseling theories and techniques is desired. Applicants must have the ability to write clear and concise reports, along with the ability to advise students individually and in groups on complex student-related matters; troubleshoot problems The ability to establish and maintain cooperative working relationships with diverse constituencies including administrators, faculty, parents, staff and students; and the ability to motivate students in a diverse multicultural setting. Incumbent will need to be able to handle sensitive and confidential information with diplomacy and discretion. Other required skills include excellent oral and written communication skills and strong interpersonal skills. Applicants must have experience in collecting, analyzing and evaluating data, as well as making verbal and written presentations regarding their assessment of the data collected. Experience in fundraising, and event planning is preferred as this is considered a specialized skill. Early morning, evening or weekend hours may be required, as needed to travel, participate in program events/activities. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096).
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 23, 2019
Employment Status:  Full-time, (Exempt) probationary position Work Schedule:  Monday-Friday 8:00 a.m. - 5:00 p.m. with occasional evening and weekend work required as needed. The work schedule for this position during the summer months is Monday through Thursday from 7:00 a.m. - 5:30 p.m. (30 minute unpaid meal period). Compensation:  Salary will commensurate with experience and qualifications. A comprehensive benefits package is provided. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning June 21, 2019.  Under the general supervision of the Associate Vice President for Human Resources and Co-Chief Diversity Officer ("AVP"), the incumbent will provide high-level senior administrative support to the Associate Vice President/ Co-Chief Diversity Officer and Director of Labor and Employee Resources by conducting research, preparing statistical and budget reports, handling information requests, and performing senior-level clerical functions such as preparing policy correspondence, receiving executive visitors, arranging conference calls, providing leadership to lower level administrative staff and scheduling highly confidential executive meetings. The incumbent will monitor the progress of projects and assignments, including research and preparation of responses, and will ensure the accuracy and timely submittal of all projects.   Under the guidance of the AVP of Human Resources, the incumbent will review the status of all projects to determine planning strategy. The incumbent provides leadership and on-site supervision for assigned administrative assistant positions such as designing, implementing, and evaluating administrative systems to support the organization's operations; advising on policy and procedures related to finance, budgets, personnel, and related operational functions to meet program needs and goals. Creates records and generates minutes for various highly confidential meetings and projects; participates in the process of improving the operations systems, processes and policies in support of the Institute's mission. The Executive Assistant exercises discretion and independent judgment in matters of importance and ensures the general operations of the Executive Office are functioning to maximum capacity and high level of confidentiality. The incumbent may supervise at least one (1) staff member and will administer performance evaluations for those under the incumbent's supervision. Will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the Office of the Human Resources.   The successful candidate must be proactive, possessing the ability to stay several steps ahead in anticipating the needs of the AVP and reporting departments. The position requires a highly qualified individual that possesses the skills, knowledge, capabilities and also demonstrates the demeanor and tact of a highly professional Executive Assistant, and has a demonstrated record of accomplishment having served in a role supporting executive level leadership. Incumbent must have a true commitment to the advancement of diversity, inclusion and equity and must demonstrate the desire to work with diverse groups of individuals across the university community.  Interpersonal contacts are varied, often at a higher level, and tend to involve a broad range of problem-solving activities and recommending resourceful solutions. Day-to-day management of the AVP's meeting schedule and liaison with ability to make executive decisions on importance of calendaring and time sensitive matters. Maintain interaction with external constituents, which requires knowledge of protocol issues related to internal and external stakeholders. Provide high-level administrative support by conducting research, preparing statistical and budget reports, handling information requests, and performing senior level clerical functions such as preparing policy correspondence, receiving executive visitors, arranging conference calls, supervise lower level administrative staff and scheduling highly confidential executive meetings. Perform clerical functions such as composing correspondence; organizing and maintaining the AVP's filing system, screening calls with professionalism and diplomacy. Evaluate, revise and develop policies and procedures, as needed, which requires in-depth knowledge of CSU Organization Policies and Procedures; related to human resources, payroll, and diversity. Maintain meeting minutes; create agenda for regular meetings; coordinate and obtain materials for meetings to include updates, reports and sub-area reports (payroll, student employment, benefits, diversity); provide meeting materials to members prior to meeting. Including not limited to A&F cabinet, A&F leadership meetings, CODIE. Edit and proofread confidential plans, staff correspondence, executive summaries, and strategic plans. Plan, develop and coordinate multiple projects simultaneously. Setting up Business Planning meetings and coordinating all meetings in support of Human Resources. Providing direct support for the Human Resources ("HR") leadership team as required. Maintaining all highly confidential HR records, including, vendor contracts, performance evaluations, training records, settlement agreements, DHR or Title IX investigation records, etc. Assisting the AVP in the preparation of information for presentations, media, and speeches. Updating the AVP on key organizational issues and concerns when out of the office. Coordinating travel arrangements, assisting with changes during travel and process expense reports. Preparing AVP executive hiring via NeoGov and assisting with recruitment scheduling/coordination as necessary. Communicate well with all levels of internal management and staff regarding strategic plans for advancement, recruitment initiatives. Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed; possess excellent organizational and time management skills. Demonstrated ability to prioritize diversity issues and initiatives. Coordination of updates of the Staff Handbook and other HR policies. Undertaking key HR duties, including drafting of employment contracts in liaison. Provide process improvement suggestions as they relate to endowment administration, division policies/procedures, and the overall administrative function. Develop, implement and provide support to special projects (both on and off campus) any other special events facilitated by the Human Resources Department. Responsible for coordinating audits performed by the Chancellor's office and annual audits to include preparing responses multiple questionnaires; organizing documentation for review by auditors; respond to written inquiries from auditors; meet with auditors as requested; and provide responses to audit findings. Serve as primary contact with CSU Human Resources. Complete policy and association renewal forms; review coverage for AVP's approval   Oversee department payment obligations (for events, memberships, travel reimbursements, procurement card, purchases, office supplies, etc.). Develop / ensure presentations to include general preparation, identifying resources, and collateral and presentation materials, equipment needs, producing scripts and speeches, and reviewing PowerPoint slides. Meet professional obligations through efficient work habits such as: meeting deadlines, honoring schedules, coordinating resources and meeting in an effective and timely manner, and demonstrates respect for others. Undertaking work in relation to department strategic plan. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, including excellent written and verbal skills, able to create draft communications for executive review and approval; ability to write memos and letters, and prepare reports and information for distribution. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team player, with the ability to also be extremely effective independently; able to handle a variety of personalities with multiple demands with constantly changing priorities and schedules in a high-pressure, dynamic work environment. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Experience in managing and handling executive-level travel. Forward looking thinker, who actively seeks opportunities and proposes solutions. Must demonstrate commitment of the advancement of diversity and inclusion, including experience with working with a diverse group of people in different settings/environments. Advanced computer-based skills to maintain company records, set up filing systems or digitally manage daily operations for conducting market research for statistical reports. Managing or training lower-level administrative staff. Strong people skills are necessary for interacting with campus executives. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, students, and faculty. Maintaining strict confidentiality regarding sensitive information and topics within Human Resources and executive level meetings; Demonstrated ability to manage confidential information; exercise good judgment and take initiative as needed. Possess excellent organizational and time management skills. Assist the vice president by preparing for internal/external meetings, donor visits and travel, which requires the ability to anticipate and foresee essential, requisite materials and research necessary for donor visits, strategy meetings, and travel arrangements. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.   Experience & Training and License/ Certificate:   A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience:   Five (5) or more years  of increasingly responsible, administrative or clerical experience is required. At least three years of Human Resources Experience in a unionized higher education institution or public agency is highly desirable. Education:   A bachelor's degree required, Master's degree preferred, and five years' experience in executive level support with a high degree of supervisory skills.  Experience in higher education is a plus.  License/ Certificate:   This position may occasionally drive a personal or campus vehicle. A valid and appropriate California driver's license and an acceptable driving record are required.   A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html  This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) The Confidential Support Series covers those employees of the CSU who have been designated as "confidential" in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). According to HEERA, an employee is designated as "confidential" if he or she is "required to develop or present management positions with respect to meeting and conferring or whose duties normally require access to confidential information which contributes significantly to the development of those management positions."
California State University San Bernardino California State University, San Bernardino - Human Resources Full-Time
May 21, 2019
$3,115 - $5,475 monthly
Status:  Full-time, Temporary "Non-Exempt" position (with the possibility of the full-time positions converting to probationary). Work Schedule:  Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m. First Review Deadline: :  This position will remain open until filled. Applications will be reviewed beginning June 3, 2019.  Current employees will be given preferred consideration. Under the general supervision of the Associate Dean for College of Extended and Global Education, the incumbent will be responsible for a full range of moderate to complex clerical and general administrative support in the Center for International Studies and Programs.  Primary Duties include (but are not limited to): Working independently, under general direction related to goals, the incumbent is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation in providing administrative coordination and support for CISP programs. Administrative work involves support and coordination of research, evaluation and  preparing recommendations related to operational and procedural matters and ingenuity in developing solutions. The incumbent works with complex programs, projects, and events that have campus-wide impact and that require ability to work independently.  The incumbent coordinates day-to-day office support and operations, assist students, staff, and office visitors and is responsible for document maintenance and monitor tasks and projects through their completion. Incumbent is responsible for planning, coordination, and execution of multiple international education events and programs. Work assignments typically require a comprehensive working knowledge of applicable university infrastructure, policies and procedures, ability to apply independent judgment, discretion, and initiative to address routine problems. The incumbent must have demonstrated mastery in writing and presentation skills to effectively communicate standard reports and information to diverse and multicultural audiences. The communication skills also include the ability to effectively interact with personnel at all levels of the university and the community. Education & Experience : High School Diploma or equivalent   AND   three years of experience in general office administrative/clerical work is required. Preferred Qualifications : Bachelor's Degree in Public Administrations, Business Administration, Higher Education or a related field. Knowledge, Skills & Abilities : Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation. A comprehensive knowledge of applicable University infrastructure, policies and procedures is required. Active problem solving skills are required along with effective and sensitive interpersonal skills. Expertise in using standard office software such as MS Office package is required. The ability to prepare and present reports is required. The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies. The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required. The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required. The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. The ability to perform business math, support the analysis of budgetary data, and make accurate projections requiring some inference is required. The ability to work professionally, collaboratively, and collegially with a diverse group of people, clients and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096).
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 21, 2019
$4,372 - $10,478 monthly
Employment Status:   Full-time, "exempt" probationary position with the possibility of converting to permanent. Work Schedule:  Generally,   Monday through Friday, from 8:00 a.m. to 5:00 p.m. First Review Deadline:     The initial review of applications will begin on May 31, 2019.   Under minimal supervision of the Director of Administrative Computing and Business Intelligence, the incumbent will be responsible to manage the customization  and upgrade of complex applications and related systems to meet ongoing user needs along with providing daily support and maintenance for enterprise administrative applications in support of Administration and Finance. Under minimal supervision, the incumbent will be responsible for the following job duties:    Provide technical support to all Administrative and Finance users to support systems such as PeopleSoft, OnBase, Cashnet, opengov, CONCUR, DocuSign, and web-based applications. Create/maintain/enhance custom reports, queries, and data extracts.  Design custom PeopleSoft pages and views as needed. System integration to and from PeopleSoft to other vendor and campus systems. Will work with the user community to understand data access and integration needs for the Administrative and Finance areas. Responsible for testing upgrades, business processes changes, and automation of the Financial Processes. Update staff on anticipated and current changes in data management procedures, duties and responsibilities.  Collaborate with business partners across multiple business functions to align technology solutions with business strategies, and work with different IT Teams to understand Enterprise Releases and analyze and document their impacts on current systems. Support one or more highly complex business processes, requiring design or integration of technical solutions that may cross multiple functions of the business. Examples – PeopleSoft, OnBase, Cashnet, opengov, CONCUR, DocuSign, etc.  Collection, analysis, design and documentation of functional requirements.   Coordinate feasibility studies and proposals for evaluation by appropriate users and managers.  Assist with the RFP process by preparing the technology requirements documentation and participating in the evaluation and selection of products/services. Researching new web-based software applications to support Finance and Administrative Department needs. Determine training needs and training staff.  Support PeopleSoft Applications specifically, but not limited to Financials. Work closely with end-users to translate business requirements to technical solutions.  Manage the technical delivery throughout the whole software lifecycle and coordinates all phases of the software/project lifecycle.  Provide guidance in the area of system analysis for various departments/end-users and provide system and technical support for locally developed and vendor developed software.  Make recommendations to end-users/departments on the most up-to-date software/technical solutions. Technical Support for integration to other systems Perform other related duties as assigned Education & Experience : Equivalent to a Bachelor's degree in Information Systems, Computer Science, or a related field, along with three years of professional experience programming and creating complex SQL queries (additional relevant experience may be substituted for academic work). 5 years' experience in PeopleSoft Application Development using Application Designer. PeopleSoft/ People Tools environment with Data Mover, PS Query, SQR, People Code, Application Engine or related tools Oracle Database programming- PL/ SQL. Knowledge of PeopleSoft security; relational database design; and data warehouse concepts.   Ability to independently identify and solve complex production problems; Ability to work with outside systems integration. Clear, positive, solution-oriented communication skills to translate user needs into effective technical solutions. Preferred: Experience in a University environment along with experience in PeopleSoft/ People Tools environment with Data Mover, PS Query, SQR, People Code, Application Engine or related tools Oracle Database programming- PL/ SQL Experience doing development in PeopleSoft Experience with Imaging software Work with systems that use workflow CSU system experience a plus A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 21, 2019
$4,372 - $10,478 monthly
Employment Status:   Full-time, temporary, "exempt," with possibility of becoming permanent. Work Schedule:    Generally, Monday through Friday, 8:00 a.m. to 5:00 p.m. First Review Deadline:  The initial review of applications will begin on May 31, 2019. Under the supervision of the Director of Digital Transformation, the UI/UX Designer will provide designing, branding, coding, and functionality feature services to the department, division, and university. The incumbent will be responsible for the following job duties: Create wireframes, storyboards, user flows, process flows and sitemaps to effectively communicate interaction and design ideas. Create custom themes and extend existing themes. Utilize HTML5, CSS, and a variety of other tools and programs to develop designs from scratch, modify existing, third-party designs to remain consistent with university branding standards. Collaborate with web developers, programmer analysts, graphic designers and project managers to create engaging, accessible interfaces on a variety of platforms for end users to interact. Establish and promote design guidelines, best practices and standards across multiple platforms. Present designs and key milestone deliverables to peers and executive level stakeholders. Conceptualize original ideas that bring simplicity and user-friendliness to complex design roadblocks. Create Drupal and WordPress themes Execute all visual design stages from concept to final hand-off to engineering, including building front-end assets (HTML/CSS). Collaborate with product management and engineering to define and implement innovative solutions for the product direction, visuals and experience. Perform other related job duties as assigned. Applicants must have the following:  BA/BS degree, or equivalent form a four-year college or university in a job related field At least four years experience working in the area of web design Proficiency understanding of cross-browser compatibility issues Proficiency understanding of code versioning tools, such as Git Deep knowledge about a wide array of plugins and base themes Demonstrated ability to create custom themes, and/or extend existing themes Good understanding of advanced JavaScript libraries and frameworks, such as NodeJS Proficient in image authoring tools such as as Illustrator or Photoshop Proficient understanding of web markup, including HTML5, CSS3 Proficient understanding of server-side CSS pre-processing platforms, such as LESS and SASS Proficient understanding of client-side scripting and JavaScript frameworks, including jQuery The ability to work and communicate effectively with a diverse group of individuals.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 17, 2019
$4,372 - $10,478 monthly
Employment Status:   Full-time, probationary "exempt" position. Work Schedule:    Generally, Monday- Friday from 8:00 a.m.- 5:00 p.m. May require night and weekend shifts as needed.   First Review Deadline:  The initial review of applications will begin on May 30, 2019. Under the general direction of the Director of Technology Support, the incumbent will be responsible for the assessment, deployment, configuration, training, and support of multiple applications and systems for Facilities Planning and Management and Public Safety staff. The incumbent will use tools including Cherwell Service Management, Active Directory for accounts, GPOs, etc., PowerShell/Command Line for automation of tasks, SCCM for server and desktop patch management and baseline configuration, Ghost imaging systems, RDC and Bomgar for remote support, and other IT related utilities. The incumbent will ensure systems/data access, secure server configurations and system performance is maintained. Working with other ITS departments and the Facilities Planning and Management and Public Safety departments, the incumbent will plan, coordinate, implement, and manage campus-wide short-term and long-term projects.  This includes the planning and coordination of multiple local and campus-wide technology projects.  Provide consultative project support and services to the user community to ensure problem resolution, timely project implementation and support.  These tasks include, but are not limited to, reviewing new technologies and making recommendations to improve existing software and hardware for the end-users and providing end-user training as needed.  40% of time -  Project management: Working with other ITS departments and the Facilities Planning and Management and Public Safety departments: project conception and initiation, planning, execution, performance/monitoring, and close both campus-wide short-term and long-term projects.  This includes the planning and coordination of multiple local and campus-wide technology projects.  Provide consultative project support and services to the user community to ensure problem resolution, timely project implementation and support.  These tasks include, but are not limited to, reviewing new technologies and making recommendations to improve software and hardware for the end-users and providing end-user training as needed.   Some of these projects include: • Database Management and Peoplesoft Integration • Building Automation and IOT • Access Control Solutions • Geographic Information Systems (GIS) • Campus security systems • Database System Support Administrator • Mobile Data Computers • CLETS – California Law Enforcement Telecommunications • San Bernardino County Wide Area Network (WAN) • 911 infrastructure / design • Other security and monitoring systems 25% of time -  Provide technical support for application and server information systems on campus by administering, maintaining, configuring, and deploying computer systems and applications for departmental and campus-wide use. Work closely with the Facilities Planning and Management and Public Safety departments, ITS staff and with student assistant technicians to ensure computer systems needed to conduct university functions are fully operational and secure, and comply with campus standards.  The incumbent is expected to provide high quality technical support and world-class customer service to end-users with emphasis on customer service skills and server application support skills. ITC Career Level exempt employees may be required to work night and weekend shifts as needed. 25% of time -  Working with state, county, and local government employees, provide technical support for other security  and monitoring systems, access control systems, numerous vendor applications, emergency phones, HVAC and other building systems, ArcGIS systems, Case Management systems, and other Facilities and Law Enforcement sytems.  Help keep CSUSB in compliance with all federal, state, local, and CSU laws and policies regarding the access to the data on our systems and the integrity and availability of that data. 10% of time -  Other duties as assigned  Education/Experience:  Must have equivalent to a bachelor's degree in computer science, information systems or in a closely related field or other equivalent experience. Minimum of two years of experience in an IT Support field.  Working knowledge of Project Management in Information Technology, Facilities Management, and/or Public Safety. Working knowledge of project management software applications, including the five phases of project management: conception and initiation, planning, execution, performance/monitoring, and project close. Knowledge of computer technology equipment, Windows and Macintosh computer systems OS, software applications, and Microsoft/Linux database systems. Knowledge of Windows/Linux server software and both physical and virtual servers. Basic working knowledge of enterprise virtualization technologies including VMWare, VDI technologies and other desktop virtualization solutions. Knowledge of software and Windows systems in a networked environment using Active Directory and Group Policy Objects, along with installation and maintenance procedures. Experience with remediating malware infections, customizing Windows installations, writing documentation, and maintaining asset inventory. Skills: Ability to use internet, various IT management technologies and ticketing systems. Demonstrate working knowledge of online project management solutions. Troubleshoot problems with Mac OS, and Windows (Desktop 7/8/10, MS Server 2012/2016) computer systems. Troubleshoot problems with applications like the Microsoft Office Suite on Mac/Windows, web browsers, multimedia applications, web browser plug-ins, and other diagnostic and administrative software. Use consultative skills to assess user needs and provide appropriate technical support for instructional applications. Ability to interpret and apply computing standards, protocols, policies, operating procedure, technical specifications, license agreements, confidentiality compliance, copyright laws, etc. to the computing environment. Able to communicate and collaborate professionally, along with the ability to translate and relate technical details to staff/faculty who possess various technical proficiencies. Manage and organize multiple tasks and projects, interpret written information and instructions, establish and maintain effective, professional working relationships with a diverse group of faculty, staff, students and members of the outside community. Able to function cooperatively and productively as a member of a team. Ability to safely lift and carry up to 30 lbs A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 17, 2019
Another Source is assisting California State University, San Bernardino in recruiting a Director of Talent Acquisition to join their team.   California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. Cal State San Bernardino is listed among the best colleges and universities in the western United States, according to The Princeton Review, Forbes and U.S. News and World Report, in their respective annual rankings.  This position offers a competitive salary and attractive benefits package including a tuition assistance program within the CSU. Benefits include but are not limited to: a vacation accrual, paid holidays; excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits.   To apply please visit :  https://jobs.jobvite.com/another-source/job/oix59fwN Position Overview:  Reporting to the Associate Vice President for Human Resources, builds and maintains a broad and deep network of prospective candidates, keeps up on the latest recruitment trends across industries, implements strategic Talent Acquisition objectives at California State University, San Bernardino.  The Director will work closely with the hiring managers and selection committee members throughout the campus to effectively plan and execute successful leadership recruitment initiatives.    Essential Duties & Responsibilities:   Partners with key constituents (including the hiring manager, the search committee, and the business partner) to build a comprehensive recruitment plan, clarify required job skills and competencies, and identify the best sourcing strategies and techniques for each search; advises key constituents on the status and trends of the labor and competitive markets to aide in decisions regarding compensation, relocation, and other factors affecting hiring  Sources talent using multiple approaches, including networking, social media, events, competitive intelligence/research, and by leveraging programs such as employee referrals, alumni associations, and professional outreach  Establishes and builds relationships with prospective candidates to gain a deeper understanding of motivation and interests, to determine potential fit within the organization, and to create talent pipelines  Reviews resumes against job requirements and preferences, conducts candidate assessments against qualifications, and presents top candidates  Oversees supervision and operation of talent acquisition staff, responsible for all facets of employee engagement, including, reviewing resumes against job requirements and preferences, conducting candidate assessments against qualifications, extending employee offers, facilitating background check processes, employee onboarding and engagement; Oversees student employment staff, as well as the human resources department customer service team. Provides sound and expert advice to auxiliary entities and serves as an advisor talent acquisition strategies, collaborate with the University community on Talent Acquisition best practices; Understands technical aspects of recruitment platforms and processes, provides leadership and training on the functionality of online recruitment/platforms; and serves as a subject matter expert in all aspects of the University's recruitment platform;  Understands the psychology of the offer and manages the offer process; acts as a liaison between the candidate and the hiring manager during negotiations;  Advocate for diversity and encourages the consideration of a diverse pool of qualified applicants; Complies with all employment related laws, regulations, policies, and requirements;  Knowledge/Skills/Abilities:  Knowledge of common recruiting processes, policies, collective bargaining agreements and applicable federal, state, and local laws;  Ability to research the labor and competitive markets, analyze trends, and formulate strategic advice for leaders Excellent oral communication skills and can quickly build rapport; writes clearly and compellingly, and is able to adjust tone, content, and form as appropriate Possesses excellent sourcing skills and can demonstrate knowledge of current sourcing practices and approaches Highly skilled at identifying and assessing talent using multiple methods, including resume reviews, phone screens, writing samples and presentation reviews, and video and in person interviews; knows and is skilled at using various interviews approaches, including technical, behavioral, situational, and others,  determines organizational alignment with university core values,  of prospects and applicants corresponding to CSUSB diversity and inclusion initiatives Ability to perform basic mathematical calculations and to use logical operators Highly skilled working with senior leaders; determines best approaches for different leaders; acts with honesty and authenticity Ability to negotiate effectively and settle differences amicably Skilled at maneuvering through complex political situations effectively and quietly by being sensitive to how the campus functions and by adjusting approach when appropriate Education & Experience:  Bachelor's degree in Communication, English, Business, Human Resources, Organizational Development/Leadership, or related field and five (5) years' progressively responsible experience overseeing a talent acquisition team, serving as a functioning recruiter, and/ or a combination of education and equivalent years of experience Federal as well as California employment laws Ability to foster proactive relationships within the campus community and with external customers incumbent. Demonstrated experience building comprehensive recruitment and sourcing plans inclusive of labor and competitive market reviews Recent proven success having personally sourced leadership candidates using networking, social media, events, competitive intelligence/research, sourcing tools, and other programs such as employee referrals, diversity, and professional outreach Progressive experience using applicant tracking systems and sourcing/networking tools to achieve successful hires; Sound knowledge of Federal as well as California employment laws. Preferred Qualifications:  Master's degree in human resources.  Experience in a higher education and/or public agency setting. A background check (incluing a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 17, 2019
Another Source is assisting California State University, San Bernardino in recruiting a Director of Employee and Labor Relations to join their team.   California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. Cal State San Bernardino is listed among the best colleges and universities in the western United States, according to The Princeton Review, Forbes and U.S. News and World Report, in their respective annual rankings.  This position offers a competitive salary and attractive benefits package including a tuition assistance program within the CSU. Benefits include but are not limited to: a vacation accrual, paid holidays; excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits.  To Apply to Please Visit :  https://jobs.jobvite.com/another-source/job/osy59fwY Reporting to the Associate Vice President for Human Resources, performs a wide variety of duties related to grievance and arbitration issues; complaint investigations; and employee relations concerns including, but not limited to, providing interpretation on the application of collective bargaining agreements (CBA's), campus policies, and CSU executive orders and technical memorandums; participate in collective bargaining sessions, meet and confer sessions and related meetings; Investigates, recommends action and prepares all formal documentation, including formal notification for corrective action and progressive discipline matters for staff, confidential and MPP employees; policy and procedure compliance; and adhere to CBA's, local, state and federal laws governing employment practices.    Essential Duties & Responsibilities:   Responsible for administering employee labor contracts, investigating and responding to grievances; assisting in legal issues related to labor and employee relations;  Facilitates group meetings using, diplomacy and negotiation skills in order to communicate among parties. Provides ongoing guidance to University managers and supervisors on meeting responsibilities as defined by the Collective Bargaining Agreements (CBA), and develops strategies for resolving employee relations issues.; Formulates procedures for supervisors, in alignment with the University's vision, mission, core values, CBA's policies, procedures, as well as federal, state, and local laws. Provides ongoing support and assistance in identifying, evaluating, and resolving employee relations and work performance issues to facilitate communication and improve employee engagement and performance; Meets regularly with AVP of Human Resources to advise on current/emerging issues, provides statues updates and recommend actions within all areas of position responsibility; Represents University at State Personnel Board, Unfair Labor Practice Charge hearings, negotiates settlement agreements. Develops and presents training programs for campus, and administration in the areas of employee and labor relations, California Title 5 and university policies; Provides guidance to administrators and employees regarding building and sustaining work relationships, including guidance on coaching and counseling, corrective action and performance management; and assist the AVP in building positive relationships within the campus community Reviews and conducts risk assessment for employee terminations. In partnership with the university legal counsel, participates in hearings and mediations by performing such tasks as interviewing potential witnesses, hearing preparation, and preparing exhibits. Monitors complaint and grievance process and adheres to timelines; Maintains records of grievance actions, formal investigations, and complaints; In partnership with the University Legal Counsel, participates in hearings and mediations by performing such tasks as interviewing potential witnesses, hearing preparation, and preparing exhibits; Responds to and handles unemployment compensation claims; Keeps current with state and federal laws and regulations through official publications and communication with appropriate agencies; Participates in University committees and others, as assigned; and Supervision of Staff Knowledge/Skills/Abilities:   Applicants must possess thorough knowledge, technical mastery, skill and judgment in the application of relevant federal, state and local employment and labor laws and regulations.  Demonstrated experience with mediation and effective conflict resolution, facilitation and consultation skills are required along with a skill in fact-finding, analysis, problem-solving and consulting to identify problems and recommend solutions.   Experience managing a dispute resolution program or grievance program. Demonstrated experience managing collective bargaining agreements. Applicants must possess excellent written verbal and presentation communication skills, and strong leadership skills. Applicants must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships across the University.  Applicants must have the ability to be a team player with superior ability to work independently.  Familiarity with the uses of databases, data analysis and modeling as management tools required.   Meticulous attention to detail. Experience in a collective bargaining environment. Education & Experience:  Bachelor's Degree in related field and five (5) years of human resources generalist experience including significant labor management, employee relations and complaint investigation experience in both union and non-union environments.  Preferred Qualifications:  Masters degree in human resources, employee and/or labor relations experience in a higher education and/or public agency setting. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 13, 2019
$4,693 - $8,242 monthly
Employment Status:    Full-time, "exempt", probationary position. Work Schedule:   Monday through Friday, 8:00 am - 5:00 pm. First Review Deadline:     This position will remain open until filled.  Applications will be reviewed beginning May 24, 2019. Position Summary:  The University Contracts Specialist is a hands-on leader reporting to the Lead Procurement Specialist responsible for the guidance, coordination, and execution of university agreements. Develops templates, negotiates terms and conditions and works collaboratively with campus constituents.  This position provides contract development guidance to procurement staff and campus stakeholders. Responsible for a diverse scope of University contractual agreements with high attention to detail and ensuring timeliness of services. Able to execute multiple initiatives against time constraints. The University Contracts Specialist primary responsibilities include but are not limited to the following: independent analysis, development, evaluation, processing, and management of university contracts with a high level of detail and attention to accuracy. Draft and establish binding contracts including special agreements. Review contract terms and conditions and ensure they are appropriate for the commodity or services procured. Review client generated contracts for accuracy and completeness including but not limited to the state, federal, private industry and non-profit agreements, utilizing clauses and forms as appropriate. Negotiate complex and/or non-compliant contract terms and conditions where appropriate. Develop final executable contract documents. Provide on-going contract administration to assure contract compliance. Correct contractual problems and processes, perform contract close-outs and/or cancellations. Review, develop, and finalize Student Affiliation and Intern Agreements, Teaching Agreements, and other off-campus experience-based student learning agreements. Review and finalize various non-standard property lease, facility, and operating agreements for adherence to campus, CSU, and state guidelines, policies, and regulations, to assess potential risks and recommend approval/disapproval. Interface with the Office of Risk Management and University General Counsel, as needed, to finalize favorable contracting terms. Monitor and initiate change orders or amendments to contracts, as needed. Draft special modifications/amendments for contracts, as needed. Maintain physical and electronic contract files and records for retrieval, audit and internal control purposes. Request for proposal, contract development, evaluation, price and terms negotiation, and award. General administration responsibilities may include but are limited to prioritize requests and communication of status. Tracking documents, analysis of financial data, interpreting and applying applicable rules and policies, understanding and making decisions related to term and conditions. Writing and developing.  RFP for solicitation, award evaluations, and recommendation reports. Contract specifications and scope of work in collaboration with stakeholder/campus clients. Execution of documents. Notifications, termination of contract, non-disclosure agreements, and other official contract related communications.  Education and Experience: Bachelor's Degree or equivalent is preferred in a closely related field. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs in the specialty of Contract Administration. Four years of related experience in a complex organization and the administrative specialty of procurement or contract administration. Valid CA Driver's License and Insurance. Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Ability to understand and apply expertise to complex university contracts and agreements including the application of applicable laws and regulations. Ability to administer all aspects of procurement contracting including the ability to strategize, analyze, develop, evaluate and execute contract administration methodologies. Demonstrated ability to work independently to review and/or develop complete and accurate final contract documents. Demonstrated ability to proactively prevent problems and effectively problem­ solve. Ability to accurately and responsibly manage a high volume of contracts and administrative detail. Excellent business math skills. Excellent organizational skills. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time
May 13, 2019
$3,010 - $5,290 monthly
Employment Status:   Full-time, Temporary, "Non-Exempt" position for one year from date of hire.  Work Schedule:  Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m. First Review Deadline:    This position will remain open until filled. Applications will be reviewed beginning May 24, 2019.  Current employees will be given preferred consideration. Duties may include, but are not limited to, the following:  Under the general direction of the Senior Financial Analyst (AA/S III), the incumbent performs the Accounting Technician functions relatively independently. The Analyst sets priorities, goals, and special assignments. The incumbent will be responsible for providing customer service support in all matters concerning Accounts Receivable and for providing a full range of general office support functions related to Financial and Student Service support. The incumbent will review all Accounts Receivable balances, run monthly Accounts Receivable reports from PeopleSoft, and analyze outstanding account balances for validity. The incumbent will reconcile and troubleshoot problem registrations and accounts; will set-up and maintain monthly collection spreadsheets; compose collection letters to be sent to students for delinquent payments; record holds on student records; respond to all declined credit cards and dishonored checks.  The incumbent will act as liaison to student account office on campus and to outside collection agencies. The incumbent will reconcile deposits, record deposits in log, reconcile Accounts Receivable and revenue accounts financial records to general ledger. The incumbent will post all discounts, adjustments or manual transactions to Students Financial accounts.  The incumbent will process all invoicing and purchase requisitions for the College, as well as maintain invoice records and A/R spreadsheet for invoicing. The incumbent will provide customer service support to the departments within the College.  The incumbent will communicate with students regarding account balances as necessary. The incumbent will assist the Senior Financial Analyst on special projects as assigned.  Other duties as assigned. Education & Experience : Bachelor's degree with a major in Accounting, Business Administration, Finance or a closely related field is preferred  AND   the equivalent to three (3) years of progressively responsible financial record-keeping experience. Applicants must have any combination of education and experience which provides the required knowledge and abilities. Knowledge, Skills & Abilities : Applicants must possess verbal communication skills to effectively communicate with students and colleagues. Applicants must have the ability to exercise considerable judgment, initiative and independence to achieve results. Applicants must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures. Applicants must possess a thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Applicants must have general working knowledge of applicable university infrastructure, policies and procedures, ability to apply independent judgment, discretion and initiative to address routine problems, work independently, and make sound decisions and recommendations regarding accounting activities. Applicants must demonstrate proficiency with Microsoft Excel and Word, current web browsers, query tools, integrated financial systems and record management systems, such as student accounting, cashiering, and financial aid. Knowledge of PeopleSoft is preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.   The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, CA, USA Full-Time