California State University San Bernardino
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website
Apr 17, 2018
$4,288 - $6,109 monthly
Employment Status:   Full-Time "Regular" Exempt Position. Work Schedule:  To be determined. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning May 1, 2018.  Position Summary: Student Services Professionals are responsible for providing a wide variety of professional services and activities performing complex financial aid professional assignments, providing independent financial aid advisement and guidance in individual and group settings utilizing basic counseling techniques involving financial aid and/or related issues. Incumbent spends substantial portions of time in advisement sessions.  Assisting students to identify their college related financial needs, helping them to think them through, evaluate them realistically and deal with students' particular student circumstances to select best financial aid options. The purpose of these services and activities is to assist students in experiencing a successful financial transition into the university and to provide learning experiences.  Such services and activities may include providing information and guidance to students on money management and academic success for maintaining financial aid eligibility on an annual basis throughout their academic years; assisting students to think through problems and select suitable solutions and courses of action; evaluating student needs and authorizing services; coordinating and administering programs, events, and projects; facilitating student involvement in campus life; advocating the needs of individual students and groups of students to university administrators, faculty and staff; and providing support and assistance to students facing a variety of personal as well as institutional problems, questions and challenges. Under the general supervision of the Director of Financial Aid, the Financial Aid Advisor is responsible for advising and counseling applicants, parents, and others regarding all aspects of financial aid such as the application process; need calculation, eligibility, awarding, rights and responsibilities of aid recipients, federal and state regulations, and institutional policies and procedures.  Other duties include administrative responsibilities for a major institutional aid program and/or campus-based grant programs, participation in financial aid related outreach activities and acting as the liaison between other campus faculty and staff; has; develops policies and procedures and provides training for assigned programs.   Acts as the resource specialist for information on scholarship and grant programs, and ensures office compliance to program regulations.  The incumbent maintains a thorough knowledge of federal, state, and university policies, procedures, and regulations pertaining to financial aid policies and procedures for awarding funds, making award adjustments, and applying professional judgment. Demonstrates the ability to reason logically, draw valid conclusions and make appropriate recommendations. Bachelors of Arts and/or Bachelors of Science in one of the behavioral sciences, public or business administration or a job-related field AND three years of professional experience in one of the student services program areas or in a related field.  A Master's degree in a job-related field may be substituted for one year of the professional experience.  Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis.  People Soft Financial Aid Software experience desirable.  Working knowledge of the practices, procedures and activities of financial aid. General knowledge of the methods and problems of organizational and program management; and general knowledge of the principles of individual and group behavior.  Ability to interpret and apply financial aid rules and regulations and ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; ability to reason logically; ability to collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; ability to advise students individually and in groups on routine matters where required; ability to recognize diverse populations of value systems and work accordingly; ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private/public agencies, committees, and community contacts; ability to rapidly acquire a general knowledge of the overall operations, functions; demonstrated ability to make decisions and carry through actions having implications with regard to other programs or services.  Applicants must possess excellent skills in written communication, public speaking, and supervision.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, California, USA Full Time
Apr 17, 2018
$3,897 - $6,453 monthly
Employment Status:    Full-time, probationary "exempt" position. Work Schedule:  Work schedule: 9/80.  Ability to work additional hours, occasional holidays, and adjust working hours to meet special programs. First Review Deadline:     This position will remain open until filled. Applications will be reviewed beginning May 1, 2018.  Current employees will be given preferred consideration. The successful candidate will support our Traditional and Online MBA programs.  The Traditional, focus based, MBA Program consists of 15 classes (60 units) that can be completed in 15-24 months. The Professional MBA has 12 classes (48 units) and can be completed in 12-18 month.  Both programs are offered by The Jack H. Brown College of Business and Public Administration.  The Jack H. Brown College of Business and Public Administration is committed to nurturing a high quality educational environment. Quality is evidenced by the MBA accreditation by AACSB (The Association to Advance Collegiate Schools of Business). Under general supervision of Associate Dean and MBA Director, the incumbent will perform the following job duties: Coordinating projects assigned to MBA staff, following up and ensuring staff have the information and tools needed to complete projects, and making sure deadlines are met. Make day-to-day operations decisions and work independently. Act as the primary contact person for the office when the Associate Dean is unavailable.  Act as first point of contact to address questions and concerns from The JHBC staff and as an external resource for program, faculty, and staff on MBA policies and procedures. Collaborate with and support the Associate Dean to perform program plans audit, advancement to candidacy, graduation checks, probations, dismissals, commencement, and holds.  Communicate to students their standing in the program and coordinate reinstatement in the program. Independently perform analyses, prepare reports, and evaluations, ensuring the MBA program office is running efficiently and meeting its goals. Advise Associate Dean on keeping and updating policies and procedures related to personnel, MBA programs, and CEL MBA Online program.  Assist Associate Dean with all tasks needed for the efficient functioning of the office, strategic plan, annual report, assessment, grants, etc. Analyze budgetary expenditures and generate reports. As necessary, establish new accounts and initiate budgetary transfers. Prepare and oversee all requisitions and purchase orders for MBA and reconcile accounts through financial data warehouse system. Assist Associate Dean with developing annual budget allocations. Performs other duties as assigned.  Applicants must possess the following qualifications: Bachelor degree and/or equivalent training in a related field. Three (3) years of progressively responsible experience in the field of graduate education. Excellent communication skills with the ability to effectively communicate and present ideas and concepts verbally and in writing to culturally diverse audiences. Demonstrated ability to maintain a high degree of confidentiality. Demonstrated ability to use sound judgment in the development of policies and procedures related to issues that might not be covered by existing policies and procedures, as well as assessing, formulating, and evaluating the impact of recommended or implemented policies from a strategic and operational perspective. Ability to apply appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues. Experience with budgets, personnel management, and administration. Demonstrated experience with data collection and analyses. Ability to develop relationships within the university and community, and with CSUSB alumni and donors. Applicants must be able to work as part of a dynamic team in a service-oriented, fast-paced environment. Strong ability to operate with a high degree of independence, judgment, consistency, discretion, and some decision-making authority.  The ability to set priorities and achieve timely progress toward goals is essential.  Applicants must possess initiative, be detailed-oriented, creative, efficient and able to handle diversified tasks concurrently.  Applicants must be proficient with PeopleSoft, Microsoft Word, Excel and PowerPoint.  Preferred Qualifications   Master's degree from an accredited institution. Experience in developing and designing programs for student populations. Experience in outreach and recruitment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, California, USA Full Time
Apr 17, 2018
$2,846 - $4,711 monthly
Employment Status:  Full-time, temporary "non-exempt" position; expected to go through June 30, 2019 with the possibility of converting to permanent. Work Schedule:  Monday – Friday, 8:00 am – 4:30 pm; occasional evenings and weekends may be required.  Deadline:  This position will remain open until filled.  Applications will be reviewed beginning Tuesday, May 1, 2018. Current employees will be given preferred consideration. Position Summary Under general supervision, Administrative Support Coordinator I's coordinate clerical and administrative support functions for an academic, special program or administrative office and/or performance of the full range of secretarial and administrative support functions for an individual administrative head or small to medium-sized group. Assignments and projects are varied and complex with longer work cycles. Administrative support projects often involve coordinating, prioritizing, and monitoring through their completion with accountability for end results and work performed by others. Incumbents may be involved in planning and coordinating work in the unit and/or providing lead work direction and/or training and assistance to others. Incumbents may coordinate and work with individuals at all levels within the organization, and may provide training to all levels in standard office procedures.  Major Duties and Responsibilities  The incumbent will serve as Administrative Support Coordinator for the College of Education Dean's Office. Under lead direction of the Administrative Analyst/Specialist (AA/S) and directly reporting to the Dean of the College of Education (COE), the incumbent's responsibilities include: Providing support to the college related to tracking expenses and transfers for all General Fund, Lottery, Trust and Foundation accounts.  Assist with monitoring release time funds and helping to ensure that all funds owed to the college are received. Assisting with providing budget support to the Watson & Associates Literacy Center by reviewing and monitoring budget for all accounts associated with the center, providing monthly financial statements, collecting back up documentation for monthly invoices, reconciling cost share for work-study tutor's salaries, providing prior year expenditure for annual reports, and projecting annual budget for each Annual Year. Assisting with providing budget support related to the doctoral program faculty workload. Identify and calculate salaries and benefits to be transferred from the COE departments to the doctoral program each quarter. Submit transfer of expense, track and reconcile transactions.  Provide additional budgetary assistance as needed. Identifying courses offered at the Palm Desert Campus (PDC) each quarter.  Calculate salaries to be transferred to the COE PDC class code in each department. Acting as the primary approver for all purchase requisitions in the college. Verify that funding is available and expenses are allowed for the account type being used. Assisting the Single Subject program with establishing a process for intern program payroll deduction, collect the completed forms and maintain a spreadsheet with payment information for monthly reconciliation.  Work with the Student Financial Services Office to identify a process for payment notification and payment posting description.  Collect and maintain back up documentation from Teacher Education and Foundations department on a quarterly basis to assist with program financial sustainability. Assisting with request for invoice to Sponsored Programs for credential intern program supervisor salaries and mileage on a quarterly basis.  Collect data from departments, verify amounts and back up documentation, submit request for invoice to accounting and back up documentation to sponsored programs. Reviewing the faculty workload information from all the departments/programs in the College.  On a quarterly basis, reconcile faculty workload to PeopleSoft reports.  Review department reports of faculty assignments for any discrepancies and coordinate any changes with department chairs. Download, format iDashboard report, and collect signatures. In addition, verify all information on the preliminary report Faculty Activities by Department report for accuracy with PeopleSoft Term Workload.  Identify discrepancies, enter corrections and send revisions to Academic Scheduling. Assisting the AA/S with monitoring faculty overload.  Verify the faculty are not exceeding allowable overload.  Assist in processing faculty overload pay.  May also, assist with researching and/or gathering of data to complete special requests/projects. Acting as the primary back-up for the front desk in the dean's office including answering phones and assisting visitors. Assisting the college with special events, including but not limited to COE Credential Ceremony and Commencement. May include events during evenings or weekends. Other duties assigned and deemed appropriate to the operation of the COE Dean's Office. Applicants must possess: High School Diploma or equivalent. Equivalent to three years of experience in general office clerical work. Thorough knowledge of office methods, procedures and practices, along with a thorough knowledge of correct English, grammar, spelling and punctuation. Thorough, detailed knowledge of applicable university infrastructure, policies and procedures. Experience working with budgets and the ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages.  Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature, along with the ability to work cooperatively with a diverse group of people. Ability to work occasionally on evenings and weekends. Preferred Qualifications Equivalent to a Bachelor's degree from an accredited four year college or university. PeopleSoft Common Financial System (CFS) training related to Data Warehouse. PeopleSoft Campus Solutions (CS) training related to Curriculum Management: Schedule Build and Maintenance. Intermediate experience and knowledge of Microsoft Excel. Knowledge of iDashboard related to faculty workload and use of reports. Working knowledge of budget policies and procedures. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096). 
California State University San Bernardino California State University San Bernardino, 5500 University Parkway, San Bernardino, California, USA Full Time
Apr 13, 2018
Employment Status:  Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP). Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m. Deadline:  This position will remain open until filled. Applications will be reviewed beginning April 26, 2018. Applicants are required to attach a Cover Letter, Resume and Diversity Statement. The Diversity Statement must provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to California State University, San Bernardino. (Maximum of 1 page) Position Overview:  Under the direction of the Vice President for Administration and Finance, the Executive Director of Risk Management provides executive and administrative support to the Vice President of Administration and Finance, and must be able to handle complex and confidential matters and respond to queries from faculty, staff, students, and other constituents of the University with tact, discretion, and the exercise of sound independent judgment. Duties and Responsibilities: Direct responsibility for the department of Environmental Health and Safety, as well as all Risk Management programs and services. Holds day-to-day responsibility for risk identification, mitigation and management issues. Collaborate with campus constituents to perform risk assessments, identify risk metrics, then develop monitoring and reporting protocols designed to mitigate and manage the risk. Manage claims against the university to achieve quality results and expense controls, working closely with the California State University Risk Management Authority (CSURMA) and California State University (CSU) general counsel in coordination of sensitive risk issues and litigation. As CSUSB's Executive Director of Risk Management, represent the campus on the California State University Risk Management Authority ("CSURMA") Board of Directors by attending bi-annual meetings. Engage, either directly or indirectly, other departments and offices (e.g. Academic Affairs, Administration and Finance, Student Affairs, Athletics, Recreation Services, College of Extended Learning, Parking and Transportation Services, University Police, Human Resources, etc.), reasonable measures and best practices to control events and situations, appropriately limit exposure to risk, and strategically plan for the ever-changing environment of risk, compliance, safety, business continuity and emergency management.  Ensure that the Risk Management program assists university personnel through policies and practices designed to minimize the adverse effects of losses experienced by CSUSB, its employees, volunteers, students, and visitors. Ensure that the development and implementation of programs are in compliance with statutory and CSU polices and related laws. Develop strategic plans and comprehensive initiatives for the management of risk in the above areas with additional consideration directed at international study abroad, international travel, and other campus programs and activities. Build University-wide support and visibility for risk management and loss control programs and initiatives, obtaining stakeholder buy-in on program goals and objectives. Ensure excellent customer service in Risk Management at the University. Knowledge, Skills and Abilities: Strong comprehension skills and the ability to understand, research and interpret issues of varying degrees of complexity. Ability to lead and manage new projects and assignments through completion that may include areas for which there is no prior knowledge or experience. Effective and excellent communications skills; written and oral. Knowledge and ability to use proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work. Ability to research and compile information, analyze it and exercise judgment in selecting what to include in communications and documents. Effective interpersonal skills that include tact, patience, diplomacy, the ability to adapt communication style to a constituent, and the ability to remain calm and poised in challenging and difficult situations. Demonstrated ability to develop a rapport with various constituencies and engender trust and credibility. Demonstrated ability to compose/draft original written correspondence and documents such as policy documents, reports, memos, agendas and letters. Ability to act with a high degree of personal integrity, adapt to the climate and culture of the campus and become familiar with procedures, policies, and processes. Intermediate proficiency and skills in a variety of computer programs including Word and Excel with the ability to use spreadsheet programs with a high degree of accuracy. Should have proficiency with Internet based systems and the ability to learn other University software. Strong analytic, problem solving, critical thinking and research skills. Requires strong consultative management skills, coupled with strong listening skills. Ability to exercise a high degree of accurate and independent judgment, tact and discretion. Ability to work with a broad and diverse campus community. Strong sense of personal responsibility and ability to work multiple projects and tasks with minimal supervision, with demonstrated organization, follow-up time management, and multi-tasking skills and ability to meet deadlines and attend to details in a busy, high-paced environment. Familiarity with scanning equipment, electronic filing and sensitivity to maintaining confidentiality and confidential files. Knowledge of office management methods, procedures and techniques that includes financial recordkeeping and purchasing procedures. Demonstrated skills in managing a risk management program. Strong oral and written communication skills. Demonstrated ability to (1) communicate with discretion, tact and professionalism on sensitive and confidential matters; (2) achieve mastery of complex substantive areas through individual effort and study; (3) work timely and effectively on matters requiring independent judgment; and (4) exercise initiative in carrying out assigned projects. Education/Experience: Bachelor's degree in a related field. Five years of increasingly responsible professional experience in the administration of risk management, including experience with principles of Risk Management. Demonstrated commitment to diversity and inclusiveness. Preferred Qualifications:  Master's degree in related field. Previous experience in an institution of higher education. Previous experience assisting attorneys on substantive matters. Supervisory experience. Associate in Risk Management (ARM) Certificate A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, University Parkway, San Bernardino, CA, USA Full Time
Apr 11, 2018
Employment Status:  Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP). Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m. First Review Deadline:  This a continuous recruitment that will remain open until filled. Applicants are encouraged to apply as soon as possible. The first application review is scheduled for April 25, 2018. Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words). Position Summary:  Under the general direction of the University Facilities Planning, Design & Construction Director and Associate Director, the incumbent will perform project management and project administration duties for various planning, design and construction projects on campus. The incumbent will function as the university representative to ensure that the architect's/engineer's plans and documents are consistent with the university's project program, goals and objectives. The incumbent will coordinate the planning, design and construction activities with the project architect, user groups, campus departments and contractors. The incumbent prepares and manages project schedules, prepares progress reports, prepares all project related agreements, analyzes and manages established project budgets, and safeguards the interest of the University. The incumbent will perform other duties as assigned. Applicants must possess five years of progressively responsible administrative, technical, or professional analytical experience in project management or project coordination in environment that demonstrates the application and development knowledge and abilities listed above. Possession of a Bachelor's Degree in architecture, urban planning, construction management, or related fields. Applicants must have a working knowledge in facilities planning, building design, construction administration and related activities. Applicants must be knowledgeable in the use of computers for creating written documents and correspondence and preparation/maintenance of excel spreadsheets. The ability to coordinate multiple tasks simultaneously in a fast-paced environment and prioritized workload is required. Special/Desirable Conditions: Experience as a Project Manager working for a University such as the California State University, University of California, other four years of public or private University, or Community College is highly desirable.   Possession of an architectural or engineering license is highly desired. The incumbent must be familiar with all aspects of construction relating to architectural, civil, mechanical, electrical, and all other components of construction projects. Experience with development of agreements and management of project budgets. Must have the ability to work in an academic setting with a diverse community. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, University Parkway, San Bernardino, CA, USA Full Time
Apr 06, 2018
$6,249 - $11,074 monthly
Employment Status:   Full-time, temporary "exempt" position with the possibility of converting to probationary / permanent. Work Schedule:   Generally,   Monday through Friday, 8:00 a.m. - 5:00 p.m.  May require night and weekends as needed. Deadline:   This position will remain open until filled.  Applications will be reviewed beginning Wednesday, April 18, 2018. Current employees will be given preferred consideration. Entry Qualifications: To enter this classification, a strong foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, and/or similar certified coursework in applicable fields of study. Advanced knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and computer systems. Under the general direction of the Director of Technology Support and Distributed Technologies, the incumbent will be responsible for the assessment, deployment, configuration, imaging, and general maintenance of faculty and staff computer systems. The primary job duties will include: Using tools such as Active Directory for accounts, GPOs, etc., PowerShell/Command Line for automation of tasks, SCCM for server and desktop patch management and baseline configuration, SCCM System Administration, Ghost imaging systems, RDC for remote desktop support, and other IT related utilities. Ensure systems/data access, secure server configurations and system performance is maintained, while responding to and resolving general Support Center calls from the University Enterprise Corporation (UEC) employees. Provide technical leadership and support for computer and information systems in the University Enterprise Corporation on campus by configuring, deploying, administering, and maintaining all of the UEC computer systems. Provide high quality technical support and world-class customer service to end-users with emphasis on customer service skills and desktop support skills. Develop and communicate solutions for complex business and technical issues within the UEC.   Work collaboratively with Information Technology Services staff and with student assistant technicians to ensure campus computer systems needed to conduct university functions are fully operational, secure, and comply with campus standards.  Assist the ITS Technology Support Center in their mission to provide world-class customer service to all university faculty, staff, and students. Perform all other related job duties as assigned. Experience/Education: Applicants must possess experience equivalent to or must have a degree equivalent to a Bachelor's degree in computer science, information systems or in a closely related field. Applicants must also have a minimum of five (5) years of experience in an IT Support field.   Knowledge: Expert working knowledge of computer technology systems and equipment, Windows and Macintosh computer systems OS, and software/database applications. Expert working knowledge of server hardware/software. Experience with MS-SCCM, Oracle, MS-SQL databases and systems preferred. Expert working knowledge of enterprise virtualization technologies including VMWare, VDI technologies and other desktop virtualization solutions. Expert working knowledge of software and Windows systems in a networked environment using Active Directory and Group Policy Objects, along with installation and maintenance procedures.   Experience with remediating malware infections, customizing Windows installations, writing documentation, and maintaining asset inventory. Abilities: Effectively use internet, various IT management technologies and ticketing systems. Demonstrated ability to use and troubleshoot problems with Mac OS, and Windows (Desktop 7/8/10, MS Server 2008/2012/2016) computer systems. Demonstrated ability to use and troubleshoot problems with applications like the Microsoft Office Suite on Mac/Windows, web browsers, multimedia applications, web browser plug-ins, and other diagnostic and administrative software. Use consultative skills to assess user needs and provide appropriate technical support for instructional applications. Install and implement various software applications, analyze and troubleshoot system connection and interface issues, and resolve hardware and software problems. Interpret and apply computing standards, protocols, policies, operating procedure, technical specifications, license agreements, confidentiality compliance, copyright laws, etc. to the computing environment. Communicate and collaborate professionally, along with the ability to translate and relate technical details to staff/faculty who possess various technical proficiencies. Manage and organize multiple tasks, interpret written information and instructions, establish and maintain effective, professional working relationships with a diverse group of faculty, staff, students and members of the outside community. Function cooperatively and productively as a member of a team. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, University Parkway, San Bernardino, CA, USA Full Time
Apr 06, 2018
$4,903 - $6,265 monthly
Employment Status:   Full-time, "non-exempt", probationary position.  Work Schedule:   Monday - Friday, 7:00 a.m. - 3:30 p.m. First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning April 18, 2018.  Overview: The Facilities Management Department is a unit within the Administration and Finance division and is responsible for the management and development of facilities on campus. The Facilities Maintenance Mechanic works within the Building and Mechanical Services shop which is responsible for providing quality maintenance and minor repair and renovation services.   Under direction of the Building and Mechanical Services Manager, the Facilities Maintenance Mechanic works independently as a skilled generalist and performs at a journey level in one trade with strong skills in other trades to perform a variety of skilled preventive and general maintenance, repair, construction and renovation work on facilities and systems, to support a clean, safe and attractive learning environment. This position also performs scheduled preventive maintenance on installed equipment. Duties may include, but are not limited to, the following:  Independently perform a variety of skilled preventive and general maintenance, repair, construction, and renovation work on facilities and systems; Operate, test, install, repair and perform corrective and preventive maintenance on mechanical facilities equipment and systems including HVAC and plumbing systems. May perform welding to make repairs and fabricate and construct parts; Perform electrical maintenance and repair work including work on low voltage control systems; Perform a wide range of facilities renovation, maintenance, and repair work; Estimate costs of materials and labor.  Determine the priority for requisitioning materials and supplies;  May monitor contractor performance and work progress; Respond to routine maintenance and service requests; Provide instruction and direction to unskilled and semi-skilled assistants; Prepare standard reports and consult and work with other trades workers; Investigate & repair water leaks including on roof systems; Clean and maintain materials, tools and equipment used in performance of duties. Maintain a clean and safety work environment; Maintain records and retrieve data related to work performed; and Use computerized maintenance systems to ensure preventive maintenance program objectives are met. Knowledge of: Methods, materials, equipment and tools in related trade areas pertaining to facilities, systems, construction and renovation. Computerized maintenance and building automation systems Applicable building and safety codes and regulations related to facilities, systems, and renovations  English grammar, spelling and punctuation and the ability to read, write and perform arithmetic functions at a level appropriate to the position. Ability to: Use considerable judgment and discretion in performing duties. Read, interpret and work from blueprints, plans, drawing, and specifications; make rough sketches; estimate cost, time and materials of maintenance, repair and renovation work. Analyze and respond appropriately to emergency situations. Read and write at a level appropriate to the position. Effectively and accurately maintain records, retrieve data, and prepare standard reports using manual and/or computerized record-keeping systems. Interact and communicate in an effective and dependable manner, as well as establish and maintain cooperative working relationships with clientele such as students, staff, faculty and co-workers. EXPERIENCE & TRAINING : Four years of increasingly responsible experience leading to journey-level skills in a mechanical or facilities/building trade OR any equivalent combination of training and experience as a facilities and systems mechanic which demonstrates the achievement of journey-level skills equivalent to that acquired through completion of an applicable apprenticeship program. Existing CSUSB employees will receive preference.  Duties may involve the use of a state vehicle which requires possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination. Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.; must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet; must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending; depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, University Parkway, San Bernardino, CA, USA Full Time
Apr 06, 2018
$3,115 - $5,161 monthly
Employment Status:    Full-time, Non-Exempt, Temporary position. Work Schedule:   To be determined. First Review Deadline:     This position will remain open until filled. Applications will be reviewed beginning April 17, 2018.  California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually.  CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire.  The Department of Housing and Residential Education (DHRE) works to support and foster the development of the whole student, provide safe and affordable housing, positively shape the quality of the campus experience, and create conditions that motivate and inspire students. Driven by the academic mission of the University, DHRE collaborates with campus partners to support and foster diverse learning communities that assist in student retention, promote student learning, and foster an inclusive, culturally diverse living and learning campus environment. The Department of Housing and Residential Education is currently constructing a new housing and dining facility scheduled to open in the fall of 2018. Under the direction of the Executive Director of Housing and Residential Education, the Events Coordinator works collaboratively to manage, and provide direction and support for, all events related to the opening of the new housing and dining facility on the CSUSB campus, producing high-profile, welcoming, student-centered, and visible events that support the mission of the university while enhancing both the University's and Department of Housing and Residential Education's vision.  Specific duties include:   Overseeing, planning, providing direction for, design and production of successful, memorable, and high profile events through interacting and collaborating with university leadership, campus and community partners, and external clients, ensuring that the highest of standards and service are reflected in the planning and presentation. Working independently and as part of a team to provide event planning leadership that contributes to the creation and completion of events.   Providing exemplary customer service in interacting with all internal and external partners. Addressing and resolving event management issues that may arise without warning through employing reasoning, customer service, and application of event-management principles to assess and recommend the best course of action to develop innovative solutions.    Representing the University and Department of Housing and Residential Education in a positive light to internal and external constituents at the highest levels of the University and use considerable judgment and discretion when applying decision-making to event challenges. Managing all event details including event quotes, contracts, location, scheduling, invitee list and special guests, catering, timelines, diagrams, scripts, and promotional materials. Facilitate and schedule tours of new housing and dining for internal and external groups, students, staff, and faculty. Utilizing a working knowledge of regulations pertaining to campus events including familiarization with requirements of the Fire Marshal, Health and Safety, Liquor licensing and other regulatory agencies. Ensuring that all events managed are input into EMS and recorded on the CSUSB and DHRE Master Calendar with notifications to proper parties. Review, record and interpret event feedback for future improvements and make recommendations backed by appropriate data.   Visiting off-campus sites, if needed, to coordinate event details. Providing instruction and direction to volunteers, staff, vendors, and/or other event personnel to ensure event effectiveness and success.  Developing marketing materials as needed including press releases, on-line communications, social media, mailers, advertisements, posters and flyers, marquee announcements and other necessary communications to effectively market event(s).  Also, provide content for the CSUSB and DHRE website and public relations materials and manage design process and dissemination of the materials in a timely manner. Other duties as assigned. Experience and general knowledge of planning and organizing events, including establishing schedules for event planning, execution, and maintaining budget goals. Basic knowledge of CSUSB campus, its mission and vision.   Ability to effectively promote events related to the new housing and dining project to reach their fullest potential. Ability to interact with and work with a variety of clientele, including CSUSB faculty, staff, and students, as well as community partners, and off-campus entities. Ability to work independently or as part of a team, and to take initiative in fulfilling responsibilities and anticipating the needs of position. Demonstrated interpersonal skills exhibiting tact and diplomacy in establishing and maintaining cooperative, professional relationships with campus administrators, staff, vendors, support groups, donors, and the public. Ability to work professionally under pressure and under tight deadlines, ensuring excellent customer service and support. Demonstrated analytical skills and decision-making to identify problems and develop immediate and innovative solutions, including resourcefulness for making adjustments in unplanned situations. Demonstrated oral and written communication skills, proofreading and editing skills to compose correspondence, invitations, agreements, and reports. Ability to work with a highly diverse population including off campus clients, community members, and on-campus individuals including students, clubs, organizations, staff, faculty and administrators. Proficient with Microsoft Word, Excel and PowerPoint, EMS, and PeopleSoft. Excellent organizational skills, including effectively coordinating and organizing multiple projects, scheduling, and diversified tasks concurrently. Be able to work some weekends and evenings, as well as driving to off campus meetings. Applicants should possess the equivalent of an High School Diploma or equivalent. A  four-year college or university degree preferred. Applicant should possess  5 years of progressively responsible related professional work experience.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `general mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:   http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino California State University San Bernardino, University Parkway, San Bernardino, CA, USA Full Time
Apr 05, 2018
Employment Status:  Full-time, "non-exempt", probationary position.  Work Schedule:  Monday - Friday, 7:00 a.m. - 3:30 p.m. First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning April 18, 2018.  Overview: The Facilities Management Department is a unit within the Administration and Finance division and is responsible for the management and development of facilities on campus. The Facilities Maintenance Mechanic works within the Building and Mechanical Services shop which is responsible for providing quality maintenance and minor repair and renovation services.   Under direction of the Building and Mechanical Services Manager, the Facilities Maintenance Mechanic works independently as a skilled generalist and performs at a journey level in one trade with strong skills in other trades to perform a variety of skilled preventive and general maintenance, repair, construction and renovation work on facilities and systems, to support a clean, safe and attractive learning environment. This position also performs scheduled preventive maintenance on installed equipment. Duties may include, but are not limited to, the following:  Independently perform a variety of skilled preventive and general maintenance, repair, construction, and renovation work on facilities and systems; Operate, test, install, repair and perform corrective and preventive maintenance on mechanical facilities equipment and systems including HVAC and plumbing systems. May perform welding to make repairs and fabricate and construct parts; Perform electrical maintenance and repair work including work on low voltage control systems; Perform a wide range of facilities renovation, maintenance, and repair work; Estimate costs of materials and labor.  Determine the priority for requisitioning materials and supplies;  May monitor contractor performance and work progress; Respond to routine maintenance and service requests; Provide instruction and direction to unskilled and semi-skilled assistants; Prepare standard reports and consult and work with other trades workers; Investigate & repair water leaks including on roof systems; Clean and maintain materials, tools and equipment used in performance of duties. Maintain a clean and safety work environment; Maintain records and retrieve data related to work performed; and Use computerized maintenance systems to ensure preventive maintenance program objectives are met. Job Requirements: Knowledge of: Methods, materials, equipment and tools in related trade areas pertaining to facilities, systems, construction and renovation. Computerized maintenance and building automation systems Applicable building and safety codes and regulations related to facilities, systems, and renovations  English grammar, spelling and punctuation and the ability to read, write and perform arithmetic functions at a level appropriate to the position. Ability to: Use considerable judgment and discretion in performing duties. Read, interpret and work from blueprints, plans, drawing, and specifications; make rough sketches; estimate cost, time and materials of maintenance, repair and renovation work. Analyze and respond appropriately to emergency situations. Read and write at a level appropriate to the position. Effectively and accurately maintain records, retrieve data, and prepare standard reports using manual and/or computerized record-keeping systems. Interact and communicate in an effective and dependable manner, as well as establish and maintain cooperative working relationships with clientele such as students, staff, faculty and co-workers. EXPERIENCE & TRAINING : Four years of increasingly responsible experience leading to journey-level skills in a mechanical or facilities/building trade OR any equivalent combination of training and experience as a facilities and systems mechanic which demonstrates the achievement of journey-level skills equivalent to that acquired through completion of an applicable apprenticeship program. Existing CSUSB employees will receive preference.  Duties may involve the use of a state vehicle which requires possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination. Physical Requirements: Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.; must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet; must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending; depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time
Apr 03, 2018
Employment Status:   Full-time, probationary "non-exempt" position. Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional evenings and weekends may be required.  First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning Tuesday, April 17, 2018. Under the supervision of the Dean of Graduate Studies, the incumbent will be responsible for providing information and guidance to prospective students on CSUSB graduate and credential programs, assisting prospective and current students with suitable solutions during time of enrollment and admission process, and attending recruitment fairs to promote CSUSB graduate programs.   The incumbent will be responsible for the following job duties: Acquire prospective student information for student recruitment to degree and credential programs. Evaluate prospective student needs and direct, guide, and/or advise of available services. Coordinate outreach activities, programs, and projects. Maintain accurate applicant information and status in CRM or other database. Attend recruitment fairs to promote CSUSB graduate programs. Assist the prospective student in next steps in the admission process, missing documents/transcripts until applicants are fully admitted or denied. Prepare weekly reports on recruitment and applications. Provide prospective students with information regarding the preadmission process. Schedule- and conduct student orientations. Advocate for prospective student needs and identify solutions in collaboration with campus partners. Prepare quarterly application, admission, and enrollment reports with an analysis of each program. Maintain all Graduate Studies social media accounts. Perform other duties as assigned. Job Requirements: Equivalent to a Bachelor's degree from an accredited four year college or university (or equivalent work experience). Experience with recruitment and outreach. Knowledge of interviewing and counseling techniques to facilitate enrollments. Familiarity with conducting orientations for students. Demonstrated record of organizational skills and attention to detail. Strong interpersonal communication skills. Excellent oral and written English communication skills. Proficiency in Microsoft Office Suite programs (Word, Excel, Access) and Adobe Acrobat. Ability to work occasionally on evenings and weekends.  Ability to travel occasionally on university business.  A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096). 
California State University San Bernardino San Bernardino, 92407, United States Full Time
Apr 03, 2018
Employment Status:   Full-time, temporary "exempt" position. Work Schedule:  To be determined First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning April 16, 2018.  About the department: The Office of Student Engage serves as an important space for students to get involved, engaged, and develop leadership at CSUSB.   OSE works with student clubs & organizations, fraternities & sororities, leadership development programming, oversees the National Student Exchange program, and implements broader campus activities that encourage individual student involvement at CSUSB. The mission of OSE is to provide, create, and support an inclusive student experience through social and co-curricular opportunities that foster student involvement and build affinity to CSUSB.  Student Engagement Coordinator (National Pan-Hellenic Council, Multicultural Greek, & Multicultural Student Organization Advisor) Under the general supervision of the Director of the Office of Student Engagement, the Student Engagement Coordinator (National Pan-Hellenic Council, Multicultural Greek, and Multicultural Student Organization Advisor) will provide advising, support, and resources to student organizations. Typical activities include, but are not limited to: Incumbent will advise, train, and transition elected National Pan-Hellenic Council (NPHC) & United Sorority & Fraternity Council (USFC) officers in community governance.  Support active member chapters and leaders as well as non-active organizations seeking to affiliate with NPHC & USFC. Incumbent will need to stay update on applicable CSU and CSUSB policies pertaining to NPHC, USFC, and overall Greek Life. Incumbent will maintain positive relationships with local, regional, and national representatives from fraternity and sorority inter/national associations.  Encourage recruitment and member development best practices for fraternity and sorority chapters with guidance from OSE Director. Incumbent will provide training on university policy/procedures and relevant topics to fraternity and sorority communities.  Incumbent will serve as resource for culturally based student organizations through advising, coaching, event planning, and organizational effectiveness.  Incumbent will assist in programming and leadership develop for cultural based groups and for the broader student organization community. Incumbent will collaborate with faculty and staff advisors in community based advising approaches.  Incumbent will assess and advocate for the needs of respective student communities.  Incumbent will perform other duties as assigned. Job Requirements: Knowledge and Abilities   Working knowledge of the practices procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management.  General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned.  Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Student development theories and application with diverse populations  Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Experience with USFC, NPHC, SMSU Program Board and/or  National Student Exchange is preferred.  Experience working with diverse college students in an advisory capacity Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. A Master's Degree from an accredited university in Student Affairs or Counseling is preferred A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time
Apr 03, 2018
Employment Status:   Full-time, probationary "non-exempt" position. Work Schedule:  Monday through Friday, 8:00 a.m. to 5:00 p.m.; occasional evenings and weekends may be required.  First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning April 17, 2018. Position Overview Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, incumbents are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Incumbents may coordinate the office support for an entire academic, special program or administrative office, or for an administrative head to one of these offices. Incumbents are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Essential Duties & Responsibilities  Under direct supervision, the incumbent will support the review, analysis and processing of graduate applications and official transcripts and serve as the Admissions Processor.    The incumbent will be responsible for the following job duties: Process applications for all incoming graduate students. Coordinate the graduate application process. Input and update student information in order to carry out the communication flow to applicants in an accurate and timely manner. Communicate admission status to various constituents including the student, graduate coordinator, and/or faculty and staff around campus. Continuously review open files to facilitate their completion. Responsible for data entry into student tracking system as well as updating and maintaining all student information in appropriate office/university databases (PeopleSoft/OnBase). Collaborate with different campus constituencies concerning student admissions records. Responsible for any manual applications necessary for new and returning students; Responsible for scanning and processing all incoming transcripts. Advocate for student needs and identify solutions in collaboration with campus partners. Perform other duties as assigned. Job Requirements: Equivalent to a Bachelor's degree from an accredited four year college or university (or equivalent work experience). Ability to work with minimal supervision. Work efficiently and accurately under tight deadlines. Excellent organizational and time management skills in dealing with large workloads. Demonstrated record of organizational skills and attention to detail. Strong interpersonal communication skills. Excellent oral and written English communication skills. Proficiency in Microsoft Office Suite programs (Word, Excel, Access), Adobe Acrobat and PeopleSoft.  Ability to work occasionally on evenings and weekends.  Ability to travel occasionally on university business. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096). 
California State University San Bernardino San Bernardino, 92407, United States Full Time
Apr 03, 2018
Employment Status:  Full-time, probationary "exempt" position.  Work Schedule:  Monday through Friday, 8:00 am – 5:00 pm, occasional evening and weekend hours may be required. As needed, travel may be required to participate in program events/activities. First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning April 17, 2018.    Department Mission The mission of the Educational Opportunity Program (EOP) program is to provide access to higher education for historically low-income, first generation disadvantaged students who have the potential to succeed at the university level. EOP recruits, retains and graduates students by providing a comprehensive program of support services which include admission, academic advisement, career and personal counseling, tutoring, financial assistance and graduate school information. Under the general supervision of the Director of the Educational Opportunity Program (EOP) the incumbent will perform professional student services work.   Essential Duties and Responsibilities  Assists in the admissions component of the Educational Opportunity Program. Provides individual or group pre-admission advising and counseling based on admission requirements, career pathways, majors, A-G high school pattern, CSU/UC/CCC course agreements to prospective freshman, transfer and EOP returning students by appointment, walk-ins and by phone. Assist prospective students with the CSU Undergraduate and EOP application and/or reinstatement process and provide feedback and follow-up information to students regarding their application, eligibility and admission status. Admission evaluation of all EOP applicants and will review, analyze and evaluate all appropriate application materials, transcripts and scores of freshmen and transfer applicants to determine eligibility for admission. Assist in updating prospective students on important dates/deadlines and documents needed to finalize the enrollment process. Verifying all final documents submitted for satisfaction of admission conditions to determine eligibility for EOP. Assist university colleagues with questions regarding EOP admission, policy and procedures. Referring CSUSB applicants to EOP department for consideration and will track and monitor all referrals and communications. Provides guidance to prospective students on financial aid procedures (FAFSA and DREAM ACT). Provide up to date EOP and University information to community college staff, high school teachers/counselors and community groups. Ability to coordinate and participate in CSUSB and EOP recruitment efforts by facilitating presentations to diverse student groups and inform prospective students, parents and community members about CSUSB and EOP admission requirements and support services. Serve as a university representative at workshops; counselor conferences, college fairs and a variety of on and off-campus yield events Serve as point of contact for inbound EOP program inquiries for Admissions and Student Recruitment (ASR) Department. Work in conjunction with ASR Residency Specialists to determine applicant's residence status and serve as department liaison for Admissions and Student Recruitment and Office of the Registrar. Job Requirements: Knowledge and Abilities Working knowledge of university admissions requirements and the ability to interpret policies and procedures to prospective applicants and the public. Ability to communicate effectively orally and in writing. Ability to advise students one on one or in group setting. Ability to effectively manage a large volume of undergraduate admissions applications. Ability to maintain a high level of confidentiality. Knowledge of basic arithmetic computations. Demonstrate competence in understanding, interpreting and communicating procedures, policies, information, ideas and instructions. Excellent presentation skills required. Ability to present and communicate accurate information and respond to questions from students, faculty, staff and the general public in a timely manner.  Ability to address complex issues, resolve problems and come to resolutions to meet individual department needs. Have a strong commitment to teamwork and customer service. Ability to write clear and concise reports.  Ability to establish and maintain cooperative working relationships. Ability to organize and handle large quantity of work with accuracy and efficiency. Ability to maintain good concentration level while dealing with constant interruptions. Ability to give, receive, and analyze information, formulate work plans, and articulate goals and action plans. Ability to work occasionally on evenings and weekends.  Ability to travel occasionally on university business.   Experience Experience using a broad range of office software such as Microsoft Office Word, Excel, Access, Power Point, etc. Demonstrate proficiency in interpreting and communicating detailed and complex information clearly to a variety of publics. Demonstrated ability to multi-task, work effectively, efficiently and independently in a fast-paced environment that is subject to constantly changing priorities. Competence and experience with student systems and technology in an educational setting. Skills to establish priorities, meet deadlines, perform work independently.    Education Equivalent to a Bachelor's Degree from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field.  Preferred Qualifications  Master's degree in counseling.  Working knowledge of CSU and EOP admissions requirements, and financial aid programs within California State University System. Experience working within EOP, Admission or Registrar office in a university setting or equivalent work experience.  Effective counseling skills, communication and active listening skills. Adaptable interpersonal and public relations skills. Ability to take initiative and develop innovative practices. Ability to identify deviations from department policies and practices. Knowledge and experience working with diverse underrepresented student populations. Ability to meet department goals in a timely manner and work well under strict deadlines. Knowledge and experience with administrative and student computing systems such as People Soft and utilizing imaging systems. Working knowledge of AB540 eligibility criteria, CA Dream Act and undocumented student resources. General knowledge of applicable university infrastructure, policies and procedures. Negotiation skills and ability to meet competing goals and priorities.   A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time
Apr 03, 2018
Employment Status:  Full-time, temporary "non-exempt" position. Work Schedule:  To be determined. First Review Deadline:     This position will remain open until filled. Applications will be reviewed beginning Monday, April 16, 2018. Current employees will be given preferred consideration. Under the supervision of the Director of Academic Programs, the incumbent will be responsible for coordinating a full range of moderate to complex clerical and general administrative support assistance for the successful program facilitation of Early Start, Coyote First Step and Summer Session.  This will include the familiarity with office administrative technology to facilitate program support and act as a resource to College of Extended Learning (CEL) colleagues. The incumbent will prepare program budgets for review, anticipate, analyze, and troubleshoot problems from a broad perspective, suggest potential solutions to unique and systematic programmatic programs, prepare program enrollment reports and correspondence. The incumbent will maintain, track, process and provide correspondence for all summer employee discount applications, submit background check requests and preparation of all hiring contracts and agreement letters of Faculty, Teaching Associates and Instructional Students Assistants for the Coyote First Step Math program.  The incumbent will answer phones & field questions from student inquiries related to Summer, Early Start and Coyote First Step Programs, provide student service support for all programs in PACE, reconcile problem registrations, coordinate tabling and other marketing activities, coordinate and schedule rooms and hospitality for campus-wide administrative meetings, coordinate Coyote First Step hospitality orders for courses at the Palm Desert Campus.  The incumbent will maintain program folders for all programs, assist with handling, inventory and storing remaining supplies at the end of the programs, attend regular set meetings with Program Administrators, process textbook and software orders, monitor inventory of textbooks and class materials, process instructors' requests for duplicating, prepare program reports, entering and managing courses in the CSU System-wide schedule of classes, assist with the planning of Welcome events for all Coyote First Step sessions, attend and coordinate activities at the Welcome events for all Coyote First Step Sessions, and other related duties as assigned within Professional & Continuing Education. Job Requirements: Candidates must possess the following: The equivalent to five years of experience in general office clerical work. Thorough knowledge of office methods, procedures and practices. Thorough knowledge of correct English, grammar, spelling and punctuation. Knowledge of applicable university infrastructure, policies and procedures. Working knowledge of office systems and ability to use a broader range of technology, systems, and software packages such as MicroSoft Office. Ability to independently handle multiple work unit priorities and projects, along with the ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature, along with the ability to work cooperatively with a diverse group of people. Preferred / Desired Qualifications: A working knowledge of budget policies and procedures is desired. A Bachelor's Degree is preferred. Experience working with basic principles and trends in the field of Adult Learners and Continuing Education. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time
Mar 28, 2018
Employment Status:  Full-time, probationary "exempt" position. Work Schedule:  Monday-Friday 8:00 A.M.- 5:00 P.M., occasional nights and weekends as needed. First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning April 10, 2018.  The Public Affairs/Communications Specialist is a broad classification with three position skill levels. Positions in this classification have varying levels of responsibility for carrying out the communications, public affairs and/or marketing programs of the University. Incumbents at this level serve in a strategic role in developing communication, marketing and public affairs plans to support long-term objectives and to increase the visibility of the University. More specifically, incumbents will be supporting the operation of two successful campus media programs, Coyote Radio and Coyote Advertising. Incumbents will be responsible for assisting with the daily operation of Coyote Radio & Advertising programs. They will provide creative direction, project management, and support for team members working on multimedia advertising campaigns in Coyote Advertising.  They will provide program direction and support efforts in promotions, marketing, music, specialty shows, and production for Coyote Radio.  Incumbents will have regular contact with University management and the media and may respond directly to requests from key internal and external stakeholders of the University. The work requires a comprehensive and in-depth knowledge of marketing and communication theory, advertising creative direction, college radio broadcasting, and strategic media planning and placement.  The incumbent must have the ability to lead and manage teams of up to 25 student employees as well as multiple interns and volunteers, and media practicum class participants.     Assist with the daily operation of Coyote Radio & Advertising programs including (annually): over 200 CSUSB practicum students, 20-plus student employees, and approximately 25 interns/volunteers. Help to support the Coyote Radio & Advertising facility/lab and maintain high-tech media equipment/software spanning across 10 rooms and 25 individual workstations--including a state of the art broadcast control room and audio/visual production studios. Research, plan, execute, and evaluate strategic media campaigns ranging from the CSUSB department level projects to CSU-wide initiatives. Provide strategic creative direction to a team of workers in a wide range of positions from graphic design and video production, to digital marketing and promotions. Manage client project workflow for Coyote Advertising team in order to meet deadlines while ensuring excellence in creativity and execution. Provide constructive feedback to student creative teams including students working in graphic design and video production. Develop plans, strategies, and timelines for social media activities for a wide range of clients and social accounts. Aid in the creation of visual artwork for campaigns that may include posters, flyers, emails, digital bulletins, and digital media content including but not limited to web and social media. Review and approve communication materials that are designed, developed, and produced for various colleges, divisions and departments of the University for distribution through print, digital and broadcast channels. Assist with the ongoing recruitment of new student employees and training of new team members. Help to generate funding requests and acquisition from Instructionally Related Activities Board and media/advertising sales and services. Assist with the management of a fiscal year budget in the range $100,000 to $200,000 for purchasing equipment, software, and supplies, and hiring personnel for both Coyote Radio & Advertising programs. Maintain multiple ongoing corporate-community internships and broadcast syndication partnerships. Help to negotiate paid media contracts with various internal and external constituencies. Serve as a key media marketing and communication consultant for a variety of clients from on and off-campus. Collaborate with the University Office of Strategic Communication on University branding initiatives and media buying ventures and ensure communication materials are in line with University goals, mission, and brand identity. Develop concepts and write copy for a variety of posters, flyers, brochures, reports and University events and programs. Edit acquired content for style, grammar, and accuracy. Write, research and produce copy for resource material including, but not limited to, print and web material, advertising, news and editorial. Serve as a liaison to University departments, maintaining project flow and approval process. Ensure that radio and advertising teams are meeting production schedules and deadlines. Regularly assess the needs of the Coyote Radio and Advertising programs and implement necessary updates to the facility/equipment, workflow, and program policies and procedures. Develop strategies and plans to maximize the impact of Coyote Radio and Advertising on student success and service to the University. Contribute to the Universities vision of being the academic leader in customer service through quality, commitment, courtesy and teamwork. Other duties as assigned. Job Requirements: Knowledge and Abilities: The successful candidate will be a multi-faceted leader, student mentor, creative content producer, communicator, relationship builder, and strategic thinker. Strong interpersonal and organizational skills. General computer literacy. Familiarity with both Macintosh and PC software. Familiarity with creative editing applications (i.e. Adobe CC) and/or radio broadcast software (i.e. NextGen) is a plus. Strong project management skills and an ability to prioritize, juggle competing projects and communicate priorities effectively. Ability to build and manage strong teams through ongoing mentorship and training. Ability to balance multiple projects and work effectively under tight deadlines with attention to detail. Must be able to understand and manage stakeholder expectations. Demonstrate a high standard of integrity and ethics. Demonstrated success in a team-oriented working environment. Must be flexible, adaptable to change and willing to work on a wide range of projects as needs arise. Able to think strategically and implement tactical initiatives in support of the University's strategy. Must be a creative problem-solver. Must be able to maintain professional relationships with many different constituencies within and outside the University. Must be able to maintain a friendly attitude during challenging conditions. Must be able and willing to take direction. Ability to produce in a fast pace work environment. Excellent interpersonal, written and oral communication skills. Be willing to take advantage of professional development learning opportunities. Be a self-starter completing assignments with minimal supervision. Preferred Qualifications: Bachelor's degree or equivalent in communication, marketing, broadcasting or related field. At least two years technical and professional experience at a radio station, advertising agency, and/or marketing agency.  Working knowledge of multimedia editing software including Adobe InDesign, Illustrator, Photoshop, Audition, and Premier Pro and/or Final Cut. Ability to Operate camera equipment for photo and video shoots and provide post-production support that may include audio and video editing. Possess a working knowledge of University organizational policies, rules, regulations, procurement, purchasing. Ability to understand, appreciate, and articulate the mission and vision of the University. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time
Mar 28, 2018
Employment Status:  Full-time, temporary "non-exempt" position. Work Schedule:  Monday - Friday, 8:00 a.m. to 5:00 p.m. First Review Deadline:  This position will remain open until filled.  Applications will be reviewed beginning Tuesday, April 10, 2018. * Current employees will be given preferred consideration. Under supervision of the Assistant Dean, the PACE Program Coordinator will provide support functions for Professional and Continuing Education (PACE) programs. Duties will include coordinating all administrative aspects of PACE online certificate and workforce development programs with supervisor's support as needed, prepare program enrollment reports and correspondence, facilitate and support daily course offerings, utilize office administrative technology to facilitate program support and act as a resource to CEL colleagues. The PACE Program Coordinator will maintain, track and process faculty contracts, training agreements, registrations, and course builds.  The incumbent will also answer phones & field questions from student inquiries related to PACE Programs, provide student service support for all programs in PACE, and reconcile problem registrations. The incumbent will assess program performance by creating and collecting students' feedback and monitoring students' progress throughout each delivered program or class.  The incumbent will conduct follow up evaluations for workforce development students reporting inactivity and drops to the Program Specialist. Additionally, the incumbent will place outbound calls to students in offering assistance to achieve completion The incumbent will proctor exams and provide administrative support for evening and weekend programs. Additionally, the incumbent may provide support for summer camps. The PACE Program Coordinator will also coordinate tabling and other marketing activities, coordinate and schedule rooms, and participate in education fairs for the recruitment of students. The incumbent will assist with updating marketing material, PACE website, ETPL list, and social media platforms.   The incumbent will serve as a point of contact for third party agencies by managing email communications about completion, extension and billing.   Additionally, the incumbent will maintain student data in CRM and PeopleSoft, and other related duties as assigned within Professional & Continuing Education department.   Job Requirements: If typing/keystroke skill is required, a keystroke speed of 50 C.W.P.M. is necessary. The equivalent to three years of experience in general office clerical work is required along with a thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required. A thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages is preferred. The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required. The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people.   A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time
Mar 20, 2018
Employment Status:   Full-time, probationary "non-exempt" position. Work Schedule:  To be determined. First Review Deadline:   This position will remain open until filled. Applications will be reviewed beginning April 2, 2018. Current employees will be given preferred consideration. Under general supervision of the Director, Medical Chief of Staff, and Administrative Analyst Specialist I and II, the incumbent performs the full range of budgetary and administrative support functions; work often involves planning and coordinating work and providing lead work direction and/or training and assistance to others; work involves addressing a wide range of problems which requires interpreting policies and procedures and using ingenuity to put information together in new ways; contacts involve coordinating and working with individuals at all levels. Duties: Serve as point of contact for Family Pact, Medi-Cal and other outside insurance programs. Serve as administrative support for Director, Medical Chief of Staff, and Administrative Analyst Specialist I and II. Monitor and maintain monthly updates of Family PACT and Medi-cal policies and disseminates information to SHC. Responsible for maintaining dedicated relationships with various outside vendors, outside community resources and state-funded programs (i.e., Family PACT, EDS and Medi-cal). Collaborate with Director and various other departments on special program needs to meet student admission requirements, such as nursing department physical examinations and international student immunization requirements, etc. Responsible for taking, completing and storing of weekly minutes for Administrative and QI meetings. Draft and compose documents, correspondence, and reports. Follow-up with community services in searching for no or low-cost healthcare services to students. Assist with preparing and assuring adequate preparation and compliance for upcoming Accreditation process, including satellite office-PDC. Provide in-service trainings at both San Bernardino and PDC to all providers and clinical staff regarding billing, coding, and programs. Followed by on-going training on a continual basis to assure appropriate benchmarking. Assist front office at both San Bernardino and PDC campuses (ie. medical appointment scheduling, etc.) and Family Pact coverage, including phones. Medical Billing / Coding Emphasis: Serve as the point of contact to perform billing services for the Student Health Center. Identify, report and correct billing and coding errors by monitoring tickets and transactions completed by providers/staff and update supervisor accordingly. Review denials to ensure that payment is received after reprocessing of each denial Assist in resolving various concerns in relation to billing and coding components. Ordering of all materials related to billing processes, such as the claim forms, appeal forms, and miscellaneous items. Submit monthly payment requests to Accounts Payable for Quest Laboratories. Monitors patient collections (private pay). Maintains monthly report of outstanding unpaid fees. Monitor and audits Quest Laboratories and Palm Imaging Radiology collections and patient receivables, ensuring accuracy in the re-payment process. Post payments to system. Monitors patient collections (private pay). Maintains monthly report of outstanding unpaid fees. Utilizes the People Soft financial system to apply holds for past owed collections. Oversees augmented fees for services and laboratory liability deposits. Reconcile expenses/deposits and Family Pact reports to Director monthly utilizing Data Warehouse on Campus Accounting System. Family Pact Program emphasis Complete daily billing and processing of claims for repayment for the FPACT Program. Communicate new policies and procedures related to the FPACT program to all Health Center Staff and Students. Relay updates and program changes to staff and students. Order all supplies (inc. birth control) for the Family PACT program and provide monthly inventory report. Coordinates the preparation and distribution of Family Pact supplies. Prepare and submit procurement card reports on a monthly basis to the Purchasing Department. Prepare revenue/expense transfers for Family PACT with PDC. Administrative Office Functions Review procurement card statements prior to submission to Director Generate purchase orders and assist with billing processes/payments. Review phone bills and usage. Coordinate department processes for chargebacks and invoices. Assist with debit/credit machine processeses. Coordinate Human Resources recruitment processes. Coordinate payroll functions. Reconciliation of revenue and expenses. Other duties as assigned. Job Requirements: Education: High school program, technical/vocational program, or their equivalents. Experience: Three years of related office work experience. Experience and knowledge of Medical billing. Knowledge of Family PACT program and Medi-Cal Programs. Strong background in multi-tasking and organizing. Strong interpersonal skills along with the ability to work cooperatively with a diverse group of campus and community partners. Thorough knowledge of correct English, grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Thorough knowledge of office methods, procedures and practices. Ability to coordinate many different tasks, determine the relative importance of each, set deadlines and complete projects accordingly.  Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to learn and independently interpret and apply a variety of academic and organizational policies and procedures.  Ability to apply judgment, discretion and initiative in performing complex administrative work for a variety of programs or projects. Ability to do arithmetic computations. Preferred: Possess the equivalent to three years of progressively responsible clerical office experience. Experience and knowledge of Medical billing. Knowledge of Family PACT program and Medi-Cal Programs. The ability to use word processing and spreadsheet programs with working knowledge of Microsoft Office Suite (Word, Excel and Publisher). Experience with PeopleSoft.  Experience working with university student support service programs.  Prefer applicants have working knowledge of university budget and payroll policies and procedures. Knowledge of State and Foundation procedures. Experience with Microsoft Outlook calendaring. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University San Bernardino San Bernardino, 92407, United States Full Time