American Academy of Pediatrics

The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults.  The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.

Mission: The mission of the American Academy of Pediatrics (AAP) is to attain optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. To accomplish this mission, the AAP shall support the professional needs of its members.

Our fabulous benefits: Health, Dental, Vision, LTD/STD, Vacation, Sick, Holiday pay, 401K/403B, Health and Wellness Reimbursement Program, Goal Achievement Program, Tuition Reimbursement, Life Insurance and AD&D Insurance, Flexible Spending Accounts.

https://youtu.be/nU1Crj6tyN4

Jun 05, 2019
The American Academy of Pediatrics (AAP), the nation’s leading advocacy organization for children’s health, is seeking a tech-savvy, fast learner to assist in the execution of institutional licensing sales strategies of AAP content for pediatric group practices to maximize revenue. This position will set up, maintain, and assist in sales of group practice access licenses. Some duties include: 1. Assist with the ongoing development and implementation of sales strategies for the licensing of AAP content to the group practice market. 2. Negotiate site licenses with group practice customers. Manage and execute renewal and new acquisition strategies for these licenses. 3. Assist with executing site licenses for institutional market. Provide support to supervisor, including fielding sales calls and correspondence. 4. Provide pre and post-sales operational support, including maintaining accurate records of all sales and prospecting activities in Salesforce. Prepare customer invoices. Assist with tracking of site license payments/renewals. Provide additional customer support to both new and existing customers. 5. Liaise with subscription agents regarding institutional site licensing as requested. 6. Assist in reviewing licensing guidelines and pricing to ensure that they meet customer and AAP needs to maximize market penetration and income. 7. Set up product trials for new prospects and send usage statistics to institutions and group practices upon request. 8. Collaborate with marketing staff in development of targeted marketing campaigns and coordinated marketing materials for exhibits and sales agents worldwide. Requirements: 1. Bachelor’s degree in business, marketing, or related discipline required, or an equivalent combination of education and work experience. 2. Two to three years’ related experience in sales, licensing, and/or marketing required, including cultivating and maintaining solid business relationships. 3. Experience with digital resources preferred. Strong technical acumen with proficiency in MS Office, internet research, and the ability to learn and apply new technologies. 4. Experience with online subscriptions, hosting services (eg, Silverchair, HighWire), and database applications (eg, Salesforce, netForum) preferred. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
May 24, 2019
Opportunity to work with high level experts in the field at the nation’s leading advocacy organization for children’s health to lead and direct the planning, development, funding, implementation, and evaluation of the American Academy of Pediatrics (AAP) Identifying and Managing Social Determinants of Health Initiative (IMSDHI).   This Senior manager will oversee work of the Screening, Technical Assistance and Resource (STAR) Center and the Quality Improvement (QI) learning collaborative initiatives; facilitate collaborative efforts with other national organizations, academic institutions, and federal agencies for the initiative, and serve as the main contact for partner organizations, funder, state and federal agencies, and AAP chapters, committees, and sections.   Qualified candidates will have a bachelor’s degree in public health, health education, early education, child development, or a related discipline required (Master’s degree preferred), 5 years’ experience in public health program management and administration required, including policy development and implementation; public relations; and grant proposal development, management, and implementation; and supervising staff, e xcellent organizational, interpersonal, diplomacy, critical thinking, and verbal/written communication skills required, as well as proficiency with MS Office, must be able to handle heavy workload, manage multiple priorities simultaneously, initiate work priorities independently, and effectively collaborate with a variety of internal and external constituents, and some travel and weekend work required, along with the need for flexibility in arranging work schedule to accommodate physician’s availability.   To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment . The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​  
American Academy of Pediatrics Itasca, IL Full-Time
May 09, 2019
The Director of Global Child Health Advocacy will lobby, promote, and represent the American Academy of Pediatrics (AAP) to the U.S. Congress and Administration, global health entities, and the public on global child health policy affecting infants, children, adolescents, and pediatricians. This individual will advocate to promote global child health before the U.S. Congress and Executive Branch agencies, plus collaborate with and provide leadership within internal and external stakeholders to advance AAP public policy, legislative, and advocacy goals related to global child health. This position will develop and provide strategic counsel for Executive Committee/Board of Directors and AAP committees, councils, and sections, as well as educate and engage AAP members in advocacy activities related to global child health. Some duties include: 1. Lobby Congress. Advise Congressional Members and staff on AAP positions and concerns on specific issues and gain their support. Suggest legislative and other strategies. Monitor and analyze proposed legislation and recommend appropriate actions. Develop and employ necessary action(s) to achieve desired outcomes. Draft testimony, correspondence, legislative amendments, floor statements, talking points, memoranda, and other documents. Prepare witnesses. Develop and maintain a network of appropriate contacts, and foster relationships necessary to achieve the AAP agenda for children. 2. Lobby the Executive Branch. Advise regulatory and Administration officials on AAP positions and concerns on specific issues. Analyze regulations and other government actions and prepare comments in consultation with AAP committees and councils. Initiate and coordinate administrative and regulatory responses/interaction. Provide analyses for AAP members as needed. Serve as a point of contact for federal agencies and multi-lateral entities. 3. Advocate to global policy organizations such as World Health Organization (WHO) and the United Nations (UN). Attend, prepare, and deliver statements and interventions on behalf of AAP at the UN General Assembly, the WHO Executive Board, and the World Health Assembly. Monitor the global advocacy organizations’ priorities and identify gaps and roles of the AAP. Monitor and respond to global frameworks, publications, and policy guidance within the UN and WHO systems. 4. Organize, coordinate, participate in, and lead in national coalitions and roundtables important to AAP. Attend meetings as AAP representative and work to develop consensus on issues to be most effective in lobbying and engagement activities. Report developments to AAP senior leadership and/or AAP committees, councils, sections, and staff involving AAP members when appropriate. 5. Provide necessary staffing and resources to AAP senior leadership, the Executive Committee, and Board of Directors. 6. Staff selected AAP committees, councils, task forces, and project advisory bodies as assigned. Attend and participate in meetings and present briefings/updates and analyses on relevant issues. Coordinate AAP stakeholders on federal issues, including global child health, that cross jurisdiction of multiple committees, councils, and sections. 7. Educate and engage AAP members on advocacy issues. Deliver speeches and prepare materials to educate members on effective advocacy. Identify opportunities for AAP members and leadership to provide expert testimony, attend meetings, or serve on Participate in advocacy education efforts, including the annual Legislative Conference, the Annual Leadership Forum, the National Convention & Exhibition, Advocacy Days, and other AAP advocacy meetings. Plan and organize the Legislative Conference on a rotating basis. 8. In partnership with AAP senior leadership, lead the AAP global health advocacy priority matrix, including the introduction of new global advocacy initiatives such as standardizing and evaluating AAP global advocacy curriculum and related tools. 9. Advise AAP senior leadership on potential synergies between domestic and global child health issues to advance AAP priorities. 10. Collaborate with and coordinate among AAP staff to meet federal and global advocacy-related deliverables associated with grants. 11. Work with AAP senior leadership to identify potential funding opportunities and collaborate on the development of funding proposals related to programmatic advocacy initiatives for global child health. 12. Ensure the AAP retains UN special consultative status. Requirements: 1. JD or other advanced degree in liberal arts, science, health, international affairs, government or other related discipline required, or an equivalent combination of relevant education and federal legislative and regulatory work experience. 2. Minimum 5 - 7 years of relevant experience on Capitol Hill, with the federal government or an advocacy organization, with a strong working knowledge of the legislative and regulatory process is required. Some expertise in global health is also required. Knowledge of US government and global health systems, multi-lateral entities, and project management is preferred. 3. Excellent diplomacy, interpersonal, negotiation, and oral/written communications skills required. Must be able to assume a full range of delegated responsibilities, work both independently and as part of a team, exercise good judgment, and display initiative. Knowledge of diverse groups and sensitivity to and appreciation of cultural differences is required. Regular travel (domestic and international) and weekend work required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics 601 13th St NW # 400N, Washington, DC 20005 Full-Time
May 09, 2019
The Director of Federal Advocacy will lobby, promote, and represent the American Academy of Pediatrics (AAP) to Congress, the Administration, and the public on policies and positions on federal legislative, judicial, and regulatory issues affecting infants, children, adolescents, and pediatricians. This individual will develop, implement, and monitor strategic action plans on AAP priority issues; develop and provide strategic counsel for Executive Committee/Board and AAP committees and councils; serve in a leadership capacity in, and promote AAP goals and policies to coalitions. The position will also represent AAP to outside groups/associations, both nationally and internationally. Some duties include: 1. Lobby Congress. Advise Congressional Members and staff on AAP positions and concerns on specific issues and gain their support. Suggest legislative and other strategies. Analyze proposed legislation and recommend appropriate actions. Develop and employ necessary action(s) to achieve desired outcomes. Draft testimony, correspondence, legislative amendments, floor statements, and other documents. Prepare witnesses. Develop and maintain a network of appropriate contacts, and foster relationships necessary to achieve AAP’s agenda for children. 2. Lobby the Executive Branch. Advise regulatory and Administration officials on AAP positions and concerns on specific issues. Analyze regulations and other government actions and prepare comments in consultation with AAP committees and councils. Initiate and coordinate administrative and regulatory responses/interaction. Provide analyses for AAP members as needed. 3. Organize, coordinate, and participate in national coalitions important to AAP. Attend meetings as AAP representative. Report developments to AAP senior staff and/or AAP committees, councils, and staff, involving Academy members when appropriate. 4. Provide necessary staffing and resources to AAP senior staff, the Executive Committee, and Board of Directors. 5. Staff, as assigned, selected AAP committees, councils, task forces, and project advisory bodies. Attend and participate in meetings and present briefings/updates and analyses on relevant issues. Coordinate AAP stakeholders on federal issues that cross jurisdiction of multiple committees and councils. 6. Educate and engage AAP members on advocacy issues. Deliver speeches and prepare materials to educate members on effective advocacy. Participate in advocacy education efforts, including the annual Legislative Conference, the Annual Leadership Forum, the National Convention and Exhibition, Advocacy Days, and other AAP advocacy meetings. Plan and organize the Legislative Conference on a rotating basis. 7. Serve as a resource to other headquarters staff as needed. Maintain positive collegial working relationships. 8. Engage staff in other organizations, businesses, and/or foundations with interests in pediatric and child health issues to develop and maintain positive working relationships and collaborate on issues important to the AAP. 9. Supervise and direct assigned staff. 10. Oversee actions of outside legal counsel on legislative/regulatory issues and process in a timely manner. 11. Assist the Sr. Director, Federal and State Advocacy in maintaining appropriate reports and correspondence for the AAP senior staff, Executive Committee, the Board of Directors, and Committee on Federal Government Affairs. 12. Maintain professional expertise in current lobbying disclosure and ethics laws and regulations. Requirements: 1. JD or other advanced degree in liberal arts, science, health, government or other related discipline required, or an equivalent combination of relevant education and federal legislative and regulatory work experience. 2. Five to seven years of relevant experience on Capitol Hill, with the federal government, or an advocacy organization, with a strong working knowledge of the legislative and regulatory process is required. Expertise in health care finance and insurance issues, including Medicaid, the Children’s Health Insurance Program (CHIP), the Affordable Care Act (ACA) and employer-sponsored insurance, experience working with the Centers for Medicare and Medicaid Services is preferred. Previous supervisory experience required. 3. Excellent diplomacy, interpersonal, negotiation, and oral/written communication skills required. Must be able to assume a full range of delegated responsibilities, work both independently and as part of a team, exercise good judgment, and display initiative. Regular travel and weekend work required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics 601 13th St NW # 400N, Washington, DC 20005 Full-Time
Apr 10, 2019
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a relationship builder and social-media expert to serve as the primary engagement specialist for Neonatal Resuscitation Program (NRP) community. This position will develop content and deploy strategies to enhance global health and life support product value, build brand awareness, and cultivate relationships with customers, subject matter experts (SMEs), and volunteers. In addition, this position will manage the Neonatal Resuscitation Program (NRP) Instructor Toolkit platform, provide technical support, and identify process improvements to enhance customer experience and delivery. Duties include: 1. Collaborate with vendors and SMEs to develop and manage content/content import and design templates for the NRP Instructor Toolkit. Routinely monitor efficacy and accuracy of content. Build and cultivate relationships with SMEs and facilitate online discussion board. Research new ways to engage NRP Instructor Toolkit subscribers and continuously analyze queries to identify new processes and content improvements. 2. Develop communications, including coordinating distribution lists, posting to social media, responding to followers, and managing brand reputation. Keep abreast of emerging social media trends and identify ways to deploy messaging in compliance with AAP social media guidelines. 3. Coordinate engagement webinars. Identify panelists, develop promotional and educational campaigns, facilitate monthly online technical webinars, and conduct post-webinar participant follow up. 4. Create infographics, video clips, and other visual assets to enhance messaging. 5. Maintain a tracking mechanism for all engagement metrics and analytics. Facilitate surveys, focus groups, and user experience studies to identify new engagement channels and strategies. Employ data visualization techniques to convey metrics to key stakeholders. 6. Manage the NRP instructor candidate process; follow-up on all submitted application materials, verify eligibility requirements, and develop and manage ongoing communications throughout the candidacy process. Provide guidance and technical support to instructor candidates. 7. Maintain and foster relationships with key global and domestic partners to further global efforts and strategic plan initiatives. Qualifications: 1. Bachelor’s degree in business, communications, digital or graphic design or related field or an equivalent combination of relevant education and work experience required. 2. Three to four years related project coordination experience required, including social media account management, data and metrics analysis, and establishing brand recognition. Experience coordinating virtual meetings, specifically WebEx Meetings and WebEx Events, highly desirable. Experience working on global initiatives and within a healthcare association preferred. 3. Excellent writing, organizational, diplomacy, and interpersonal skills required. Proficiency in Microsoft Office and databases required, as well as strong technical acumen with the ability to learn and apply new technologies; knowledge of design software and technologies, HTML, Web editing software (i.e., SharePoint), and web conferencing software (i.e., WebEx) highly desirable. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Mar 28, 2019
The Director of Federal Advocacy will lobby, promote, and represent the American Academy of Pediatrics (AAP) to Congress, the Administration, and the public on policies and positions on federal legislative, judicial, and regulatory issues affecting infants, children, adolescents, and pediatricians. This individual will develop, implement, and monitor strategic action plans on AAP priority issues; develop and provide strategic counsel for Executive Committee/Board and AAP committees and councils; serve in a leadership capacity in, and promote AAP goals and policies to coalitions. The position will also represent AAP to outside groups/associations, both nationally and internationally. Some duties include: 1. Lobby Congress. Advise Congressional Members and staff on AAP positions and concerns on specific issues and gain their support. Suggest legislative and other strategies. Analyze proposed legislation and recommend appropriate actions. Develop and employ necessary action(s) to achieve desired outcomes. Draft testimony, correspondence, legislative amendments, floor statements, and other documents. Prepare witnesses. Develop and maintain a network of appropriate contacts, and foster relationships necessary to achieve AAP’s agenda for children. 2. Lobby the Executive Branch. Advise regulatory and Administration officials on AAP positions and concerns on specific issues. Analyze regulations and other government actions and prepare comments in consultation with AAP committees and councils. Initiate and coordinate administrative and regulatory responses/interaction. Provide analyses for AAP members as needed. 3. Organize, coordinate, and participate in national coalitions important to AAP. Attend meetings as AAP representative. Report developments to AAP senior staff and/or AAP committees, councils, and staff, involving Academy members when appropriate. 4. Provide necessary staffing and resources to AAP senior staff, the Executive Committee, and Board of Directors. 5. Staff, as assigned, selected AAP committees, councils, task forces, and project advisory bodies. Attend and participate in meetings and present briefings/updates and analyses on relevant issues. Coordinate AAP stakeholders on federal issues that cross jurisdiction of multiple committees and councils. 6. Educate and engage AAP members on advocacy issues. Deliver speeches and prepare materials to educate members on effective advocacy. Participate in advocacy education efforts, including the annual Legislative Conference, the Annual Leadership Forum, the National Convention and Exhibition, Advocacy Days, and other AAP advocacy meetings. Plan and organize the Legislative Conference on a rotating basis. 7. Serve as a resource to other headquarters staff as needed. Maintain positive collegial working relationships. 8. Engage staff in other organizations, businesses, and/or foundations with interests in pediatric and child health issues to develop and maintain positive working relationships and collaborate on issues important to the AAP. 9. Supervise and direct assigned staff. 10. Oversee actions of outside legal counsel on legislative/regulatory issues and process in a timely manner. 11. Assist the Sr. Director, Federal and State Advocacy in maintaining appropriate reports and correspondence for the AAP senior staff, Executive Committee, the Board of Directors, and Committee on Federal Government Affairs. 12. Maintain professional expertise in current lobbying disclosure and ethics laws and regulations. Requirements: 1. JD or other advanced degree in liberal arts, science, health, government or other related discipline required, or an equivalent combination of relevant education and federal legislative and regulatory work experience. 2. Five to seven years of relevant experience on Capitol Hill, with the federal government, or an advocacy organization, with a strong working knowledge of the legislative and regulatory process is required. Expertise in health care finance and insurance issues, including Medicaid, the Children’s Health Insurance Program (CHIP), the Affordable Care Act (ACA) and employer-sponsored insurance, experience working with the Centers for Medicare and Medicaid Services is preferred. Previous supervisory experience required. 3. Excellent diplomacy, interpersonal, negotiation, and oral/written communication skills required. Must be able to assume a full range of delegated responsibilities, work both independently and as part of a team, exercise good judgment, and display initiative. Regular travel and weekend work required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics 601 13th St NW # 400N, Washington, DC 20005 Full-Time
Feb 27, 2019
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking an articulate and professional communicator to maintain the Unified Communications (UC) systems and collaboration services. This position will provide second-level support for voice and conferencing technology, manage vendor relationships (including RFP’s, SOW’s, contract/service agreement negotiations, invoice processing), and maintain detailed documentation of the systems. Duties include: 1. Maintain highly available multi-ISP internet connectivity and MPLS for AAP headquarters, Washington, D.C. office, and remote hosting facilities. 2. Manage AAP’s Unified Communications systems and collaboration services including, CUBEs, Cisco Unified Communications Manager, Unity Connection, IM & Presence, Emergency Responder, Unified Contact Center Express, Finesse, Work Force Optimization, Advanced Quality Manager, Unified Intelligence Center, Expressway C & E, Webex, Social Miner, Jabber; and Singlewire InformaCast paging. 3. Provide support and systems integrations for Member and Customer Care, including UCCX, Finesse, AQM, and WFO. 4. Provide budgetary guidance on systems as needed for AAP headquarters and Washington, D.C. offices. 5. Negotiate wireless, internet, and data communications contracts/service agreements. Manage renewals and vendor relationships. 6. Manage communications network and end-user hardware, software installations, upgrades, and moves, adds, and changes (MACs). 7. Manage Cisco licensing for voice and video conferencing. 8. Provide second-level support to staff for voice, conferencing technology, and training. Track related trouble tickets. Coordinate with HR on the development of staff training and system reference materials. 9. Work closely with Senior Technical Analyst to monitor and troubleshoot network performance. 10. Provide and maintain detailed documentation on system functionality. Qualifications: 1. Bachelor’s degree in computer science, telecommunications management or related field or an equivalent combination of relevant education and work experience required. CCNP or CCIE certification preferred. 2. Three to five years of experience required managing Cisco Unified Communications products, vendor management, contract negotiation, analyzing operational statistics, QOS and performance tuning and troubleshooting. 3. Experience with CUBE, CUCM, CUC, CER, CUIC, Cisco IM & Presence, UCCX, WFO, AQM, Social Miner, Cisco BE 6000, Cisco Expressway C&E, Jabber, SIP, H.323 and MGCP voice protocol configuration preferred. Experience with SingleWire InformaCast paging desirable, as well as a thorough understanding of network infrastructure components, configuration of VoIP systems, and interoperability of voice and data networks. 4. Excellent problem solving, project management, financial/budget management, communication, organizational, leadership and interpersonal skills required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Feb 25, 2019
Are you interested in part-time work, want to earn decent pay, and still be eligible for benefits? The American Academy of Pediatrics is seeking an individual to assist with day-to-day activities in the Print and Mail Center, plus perform back-up Receptionist duties.  Ideal hours are Monday through Friday from 10:00am – 2:30pm, and there may be some flexibility on start and end times. Some tasks include: •    Assist with utilizing the Print Center digital storefront to manage copy and print jobs in the queue within requested production timelines. •    Support production tasks such as processing print and copy orders in an efficient, accurate manner. •    Provide accurate information to staff about Print Center products and services, production capabilities, and order turnaround. •    Assist with creating, printing, and stocking AAP branded envelopes and with typesetting and printing business cards. •    Assist with sorting and delivering all incoming mail and packages and with processing outbound mail and packages. •    Assist with preparing AAP bulk mailings including mail merge addressing of envelopes, collating and inserting, and postage metering. •    Assist with pick-up and processing of outgoing metered mail. Maintain all staff floor mail centers in a neat and orderly condition. •    Serve as staff backup for the Print and Mail Centers and Reception as needed. Candidates should possess: •    High school diploma or equivalent required.   •    2-3 months general office support or customer service experience required. •    Experience in mail room and/or print center a plus. •    Must have good interpersonal, customer service, and organizational skills and be able to lift at least 40 lbs. •    Good mechanical and technical aptitude preferred, as well as, some knowledge of MS Office. •    Ability to work flexible hours and some overtime may be required.   To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Part-Time
Feb 17, 2019
Reporting to the Sr. Director, Quality this individual will provide administrative support for quality area activities, as well as coordinate the production and revision of newsletters, Web pages and other materials.  Some responsibilities include: Provide primary administrative support for area activities and Quality Cabinet, including meeting scheduling, planning and coordination. Coordinate council/section, quality cabinet, learning session, and other meeting arrangements and compile the agenda books and materials associated with these meetings. Compile minutes for council/section, quality cabinet, and staff meetings as requested. Coordinate all aspects of meeting planning, including working closely with meeting services, monitoring travel itineraries for arrival dates/times of members, and contacting hotel personnel with meeting updates. Secure arrangements for council/section, quality cabinet, learning session, and other meeting dinners. Provide support to the staff team assisting staff with mailings, creation and updates of various e-mail lists and listservs, creation of newsletters, Web pages and maintenance of these pages on the Member Center, as well as the public site, and general communication with council/section executive committees and members. Manage and serve as the point of contact for all web-based tools such as survey monkey, magnet mail, web port, etc. Serve as area SharePoint lead. Provide project specific administrative support to area programs and various grant related activities. Assist Director in developing and monitoring area budgets. Examine and approve expense reports from members. Process correspondence, typing, faxing, filing, and copying for area staff. Work with print shop staff to coordinate the assembly of materials for mailing.   Qualified candidates will possess the following: Bachelor’s degree in business administration, communication, or related discipline required, or an equivalent combination of relevant education and work experience. At least 1 year general administrative experience required, preferably including budget coordination or tracking and meeting planning. Strong technical acumen essential with proficiency in MS Office (Word, Excel, PowerPoint) required; experience with databases (ie, MS Access) and web software (ie, SharePoint) highly desirable. Some overtime may be required.   To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment . The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL, USA Full-Time
Feb 15, 2019
Seeking a self-starter to provide administrative and project coordination support for Institute for Healthy Childhood Weight (“Institute”), including monitoring and tracking budgets/expenses and ensuring compliance with sponsorships and grants. This position will serve as the team specialist for the creation and dissemination of Institute communication, social media and web materials for internal and external constituencies. Some tasks would include:   •    Monitor and track the budgets and expenditures for Institute sponsorships and program-specific grants. Process invoices, track expenses using AAP electronic systems, compare expenses to budget, and develop forecasts. •    Coordinate all contracts and consulting agreements associated with the Institute. Develop outgoing contracts both for project subcontractors and for Institute grantees. •    Develop and maintain databases documenting major Institute milestones, presentations, communications, project status, participating sites, to facilitate interim reporting to funders as well as development of annual reports to funders, stakeholders and constituents. •    Coordinate Continuing Medical Education (CME) applications, tracking and manage reporting for all Institute sponsored CME. Solicit and track site/participant related data relevant to IRB and MOC requirements for Institute related projects. •    Plan, coordinate, and conduct Webinars, virtual meetings, and conference calls as requested by Institute staff and leadership. Qualifications needed: •    Bachelor’s degree in business, marketing, communications or related discipline, or an equivalent combination of relevant education and work experience required. •    Two to three years’ related project coordination and/or administrative experience required, including creating and maintaining tracking systems, managing project components, budget monitoring and expense processing, and drafting correspondence. •    Experience with Web site editing/maintenance and developing and implementing communication/marketing materials preferred. Experience with obesity initiatives or in a health-related setting helpful. •    Excellent organizational, interpersonal, and communication skills required, including strong writing and proofreading skills. Must be detail-oriented, able to work independently, think creatively, and coordinate multiple projects in a time-efficient manner. •    Proficiency with MS Office (Word, Excel, PowerPoint) essential; experience with Web editing software, listserv management, databases, and meeting conferencing software (i.e., WebEx) preferred.   •    Some weekend work and travel required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Feb 15, 2019
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking an organized and proactive administrative professional to coordinate projects for the Strategic Partnerships for Child and Family Health (SPCFH) committee, section, council and team operational activities. This position will coordinate budget management, content and resources development, digital communications, and on-site and virtual education programs. In addition, this individual will serve as a team specialist for Web and collaboration sites, virtual meetings and trainings.   Some tasks would include:   1.    Coordinate budget development, expense monitoring, variance reporting and forecasting for administrative accounts and committee, council, section and project accounts. Develop and maintain internal budget monitoring systems to ensure consistency across the area, and train (SPCFH) staff on implementation of these systems. Monitor and distribute budget sheets on a monthly basis. Assist staff in monitoring operational and grant budgets.   2.    Provide technical assistance to other areas within Healthy Resilient Children, Youth and Families on budget management and operations. Train staff on budget development and management, digital communication and conducting on-site virtual education meetings and trainings. 3.    Complete and coordinate contracts and consulting agreements for initiatives including development of outgoing contracts for project subcontractors, consultants and grantees. Create and maintain a system to track deadlines and deliverables for all awards. 4.    Manage SPCFH Web sites, including design and content updates, in collaboration with related managers and IT staff. Develop and maintain SPCFH collaboration sites. Lead virtual meetings and Webinars, providing technical assistance and training to team members on use of software (e.g., WebEx) and assist with meeting set up and facilitation. 6.    Provide administrative and project support to committees, councils, and sections, including recruitment and retention initiatives, new member communications, member surveys, budget monitoring, agenda development, meeting planning, report writing, technical assistance, responding to inquiries. 7.    Collaborate to identify, design and implement innovative communication tools and strategies (newsletters, social media, infographics, e-bulletins, brochures and education materials) to promote team projects and initiatives.   Qualifications needed: 1.    Bachelor’s degree in business administration, communications, public health, or related field required, or an equivalent combination of relevant education and work experience. Knowledge of public health principles. 2.    Two to three years’ related project coordination and/or administrative experience required, including creating and maintaining tracking systems, managing project components, budget monitoring, expense processing, drafting correspondence. 3.    Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, and collaborate effectively with various internal and external constituents. Excellent organizational, time management, oral/written communication, and critical thinking skills required. Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint) required and the ability to learn new technologies; experience with Web maintenance software (e.g., SharePoint), Web conferencing software (i.e., WebEx), and MS Publisher preferred. Some overtime, weekend work, and travel required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Feb 15, 2019
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking an energetic and strategic focused individual to manage projects related to psychosocial and developmental-behavioral issues, including the activities of the Committee on Psychosocial Aspects of Child and Family Health (COPACFH), and the Section on Developmental and Behavioral Pediatrics (SODBP). Some tasks would include:   1.    Provide primary staff support to the COPACFH and SODBP, including agenda development, meeting planning, report writing, development of minutes, and support for policy development.  Lead, plan, develop, implement, and evaluate COPACFH and SODBP programs and assigned mental health projects utilizing the AAP policies and procedures for approval and implementation of programs. 2.    Provide analysis of policy and educational issues related to psychosocial child health and developmental and behavioral issues. 3.    Represent assigned committees and sections in a liaison capacity in internal staff meetings and to the Board of Directors, other medical/child advocacy organizations, and through child health and welfare coalitions. Coordinate activities of assigned sections with medical specialty societies. 4.    Manage initiatives of the assigned committees and sections with corresponding chapter-level committees, the Committee on CME, and others. 5.    Organize, implement, and facilitate the activities of section CME courses as required, including the National Conference and Exhibition education offerings. 6.    Lead the preparation, development, editing, proofreading of section by-laws, newsletters, and annual reports. 7.    Work with appropriate AAP staff and external groups in the design, production, and promotion/dissemination of publications and assigned resources, including parent educational material. 8.    Develop grant applications, contracts, and proposals in collaboration with appropriate committees, sections, task forces, and partner organizations, and in coordination with Development staff. 9.    Develop and manage assigned budgets, contracts, and subcontracts. Oversee work of consultants and sub-contractors. Qualifications needed: 1.    Bachelor’s degree in public health, health care administration, social work, or related field required, or an equivalent combination of relevant education and work experience. Master’s degree preferred. 2.    Minimum three years’ experience in public health program planning and administration, adult education, technical writing and/or editing required, preferably involving mental health as it relates to children and adolescents. Medical association and grants management/writing experience highly desirable, as well as knowledge of developmental and behavioral issues. 3.    Must be able to handle heavy workload, manage multiple priorities simultaneously, pay close attention to detail, and effectively collaborate with various internal and external constituents. Excellent organizational, interpersonal, diplomacy, verbal/written communication skills required, and proficiency in MS Office. Some travel and weekend work required, and flexibility to schedule work to accommodate physicians’ availability. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Feb 13, 2019
Administrative and project support role to the Chief Administrative Officer/SVP, Human Resources and Corporate Services with excellent entry-level opportunity to work on multi-faceted human resource activities within the area.  Addition to our team will have pleasant demeanor with diplomatic customer service skills, ability to maintain confidential information, ability to multi-task in fast paced environment, and technology savvy to navigate MS Office, web maintenance software, and HRIS database system (ADP). Some duties/responsibilities of this role include:  Coordinate and facilitate communication and workflow between the SVP and department staff, including obtaining necessary approval signatures, completing timesheets, scheduling meetings, information gathering, etc. Provide administrative support to the SVP, including managing calendar of appointments, preparing meeting materials, drafting correspondence, coordinating travel arrangements, and processing expense reports and credit card statements. Coordinate the development of annual budgets utilizing the AAP’s budgeting software. Schedule meetings and prepare and distribute agendas. Respond to routine HR-related inquiries and escalate calls to appropriate staff as necessary. Provide phone coverage for HR team and serve as back up receptionist as needed. Assist with maintaining HRIS data and processing/reviewing payroll reports. Assist with AAP-wide recruitment and onboarding activities. Assist with the development and implementation of employee activities and engagement initiatives. Assist with benefit administration, professional development, and other HR activities and special projects as needed. Qualified candidates will possess: Bachelor’s degree in human resources, business, communications, or related field required, or an equivalent combination of relevant education and work experience. 2 years related general administrative experience required. Experience creating and maintaining electronic documents, maintaining websites, and budget tracking strongly preferred. Experience working on HR-related activities and within a non-profit or medical association highly desirable. Excellent interpersonal, written/verbal communication, customer service and organizational skills required. Proficiency with MS Office (Word, Excel, and PowerPoint) required; experience with web maintenance software (ie, SharePoint) highly desirable. Some overtime may be required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment . The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL Full-Time
Feb 11, 2019
Seeking individual with 2 years DevOps experience, including experience with Microsoft Release Management, Git, Powershell, MSBuild, and Visual Studio to develop and build automated IT solutions, install and configure application/server solutions by adopting Continuous Integration best practices, translate and document technical requirements, assist with all stages of application development life cycle and develop automation scripts and perform system upgrades.  Requirements in addition to the 2 years’ experience include: Bachelor’s degree in computer science, software engineering or an equivalent combination of relevant education and work experience required. Familiarity with Windows server/IIS configuration and automatic provisioning solutions required. Proficiency with TFS and Git in managing upgrades, improvements, and automation process required. Good understanding of source code branching and .NET project structure for configuration and deployment preferred. Must have excellent verbal/written communication, analytical, and problem-solving skills. Occasional evening and weekend work required.   To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment . The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL, USA Full-Time
Jan 03, 2019
Seeking someone with a Communications/Public Health background to provide administrative, scheduling, and project support to the CEO/EVP of the nation’s leading advocacy organization for children’s healthcare.  Excellent opportunity for someone with top-notch organizational ability, tech savvy, and ability to keep confidentiality to obtain exceptional exposure and opportunity within the organization.   Some duties and responsibilities include: Managing an extremely active and frequently changing calendar of appointments for CEO; assist with prioritizing travel and appointments in alignment with work priorities and ensuring adequate workflow and preparation time between commitments. Assist with planning, agenda development, dissemination of materials, execution, and follow up of meetings for CEO, Executive Leadership Team, Executive Committee, and Board of Directors. Provide onsite meeting management as needed to ensure timely and accurate set up of materials, a/v equipment, food and beverage, etc. Anticipate needs of the CEO and maintain effective lines of communication. Assist with prioritizing conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion; often with deadline pressures. Develop and edit meeting and presentation materials such as PowerPoint presentations and PDF files. Assist with composing internal and external communications, with appropriate messaging from the CEO. Screen calls and review correspondence and emails, and draft responses for CEO as appropriate; identify inquiries requiring advanced and/or priority responses and escalate to CEO, Deputy Chief or other appropriate AAP leadership. Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive nature. Maintain strict confidentiality as necessary and suggest appropriate course of action, referral, or response. Keep current on organizational policies, procedures, staffing, and leadership appointments to ensure appropriate protocols are followed and accurate information is included when drafting correspondence and disseminating information. Research and maintain files/information on key internal and external stakeholders, outside member organizations, and other constituents as needed. Foster collaborative working relationships with other Executive Assistants to ensure consistent information sharing. Coordinate and execute projects for the CEO and Executive Leadership Team as needed.   Qualifications needed: Bachelors’ degree in nonprofit management, communications, business, public health or related discipline, or an equivalent combination of relevant education and work/volunteer experience required. At least 2 years general administrative experience required, including managing staff appointments/calendars with complex scheduling that change frequently and creating correspondence and meeting materials (ie, PowerPoint presentations). Experience supporting executives and/or Board strongly preferred. Experience arranging travel and meeting logistics, and monitoring budgets highly desirable. Must be extremely detail oriented, take initiative, able to manage multiple priorities simultaneously, handle sensitive and confidential information with discretion, and serve as a cooperative team member who maintains a positive attitude and collaborates effectively with various internal and external constituents. Excellent organizational, interpersonal, diplomacy, decision making, and oral/written communication skills essential, as well as the ability to apply critical thinking in managing the CEO’s complex schedule. Must work well under pressure, be able to adapt to rapidly changing priorities, with the ability to be highly flexible in working beyond scheduled hours and continuously re-prioritizing work to accommodate new/changing commitments and project initiatives. \ Advanced technical acumen with proficiency in MS Outlook, Word, Excel and PowerPoint, and the ability and willingness to quickly learn and utilize new technologies is essential. Experience with Adobe Acrobat and Web maintenance software (ie, SharePoint) strongly preferred. Some travel and overtime may be required.     To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment . The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​  
American Academy of Pediatrics Full-Time
Dec 27, 2018
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking an articulate and professional communicator to maintain the Unified Communications (UC) systems and collaboration services. This position will provide second-level support for voice and conferencing technology, manage vendor relationships (including RFP’s, SOW’s, contract/service agreement negotiations, invoice processing), and maintain detailed documentation of the systems. Duties include: 1. Maintain highly available multi-ISP internet connectivity and MPLS for AAP headquarters, Washington, D.C. office, and remote hosting facilities. 2. Manage AAP’s Unified Communications systems and collaboration services including, CUBEs, Cisco Unified Communications Manager, Unity Connection, IM & Presence, Emergency Responder, Unified Contact Center Express, Finesse, Work Force Optimization, Advanced Quality Manager, Unified Intelligence Center, Expressway C & E, Webex, Social Miner, Jabber; and Singlewire InformaCast paging. 3. Provide support and systems integrations for Member and Customer Care, including UCCX, Finesse, AQM, and WFO. 4. Provide budgetary guidance on systems as needed for AAP headquarters and Washington, D.C. offices. 5. Negotiate wireless, internet, and data communications contracts/service agreements. Manage renewals and vendor relationships. 6. Manage communications network and end-user hardware, software installations, upgrades, and moves, adds, and changes (MACs). 7. Manage Cisco licensing for voice and video conferencing. 8. Provide second-level support to staff for voice, conferencing technology, and training. Track related trouble tickets. Coordinate with HR on the development of staff training and system reference materials. 9. Work closely with Senior Technical Analyst to monitor and troubleshoot network performance. 10. Provide and maintain detailed documentation on system functionality. Qualifications: 1. Bachelor’s degree in computer science, telecommunications management or related field or an equivalent combination of relevant education and work experience required. CCNP or CCIE certification preferred. 2. Three to five years of experience required managing Cisco Unified Communications products, vendor management, contract negotiation, analyzing operational statistics, QOS and performance tuning and troubleshooting. 3. Experience with CUBE, CUCM, CUC, CER, CUIC, Cisco IM & Presence, UCCX, WFO, AQM, Social Miner, Cisco BE 6000, Cisco Expressway C&E, Jabber, SIP, H.323 and MGCP voice protocol configuration preferred. Experience with SingleWire InformaCast paging desirable, as well as a thorough understanding of network infrastructure components, configuration of VoIP systems, and interoperability of voice and data networks. 4. Excellent problem solving, project management, financial/budget management, communication, organizational, leadership and interpersonal skills required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Dec 26, 2018
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a relationship builder and social-media expert to work 30 hours per week to serve as the primary engagement specialist for Neonatal Resusciation Program (NRP) community. This position will manage the NRP Instructor Toolkit platform, develop content and deploy strategies to enhance NRP value, build brand awareness, and cultivate relationships with NRP instructors and Subject Matter Experts (SMEs). In addition, this position will provide technical support for the toolkit web-based platform and identify process improvements to enhance customer experience and course delivery.    Duties include: 1. Collaborate with vendors and SMEs to develop and manage content/content import and design templates for the NRP Instructor Toolkit. Routinely monitor efficacy and accuracy of content. Build and cultivate relationships with SMEs and facilitate online discussion board. Research new ways to engage NRP Instructor Toolkit subscribers, including badge-based gamification. 2. Develop instructor, instructor candidate, and provider communications, including coordinating distribution lists, posting to social media, responding to followers, and managing brand reputation. Keep abreast of emerging social media trends and identify ways to deploy messaging in compliance with AAP social media guidelines. 3. Coordinate NRP instructor and provider engagement webinars. Identify panelists, develop promotional and educational campaigns, facilitate the monthly online technical webinars, and conduct post-webinar participant follow up. 4. Create infographics, video clips, and other visual assets to enhance messaging. 5. Maintain a tracking mechanism for all engagement metrics and analytics. Facilitate surveys, focus groups, and user experience studies to identify new engagement channels and strategies. Employ data visualization techniques to convey metrics to key stakeholders. 6. Manage the NRP instructor candidate process; follow-up on all submitted application materials, verify eligibility requirements, and develop and manage ongoing communications throughout the candidacy process. Provide guidance and technical support to instructor candidates. 7. Work with NRP staff to facilitate program enhancements, communicate updates, update standard operating procedures, and provide guidance and training to Life Support Initiatives staff.   8. Participate in Team NRP and other identified teams to refine courses, offerings, services and systems. Cross-train in the business processes for all Life Support Initiatives programs and provide support for all aspects of the programs as necessary. Analyze and appropriately respond to various instructor/provider/member queries. 9. Assist instructors and providers with troubleshooting within the toolkit and work to resolve identified concerns. Continuously analyze queries to identify and implement process and content improvements to positively impact the customer experience and improve service/course delivery. Uphold and maintain privacy considerations. Qualifications: 1. Bachelor’s degree in business, communications, digital or graphic design or related field or an equivalent combination of relevant education and work experience required. 2. Three to four years related project coordination experience required, including social media account management, data and metrics analysis, and establishing brand recognition. Experience coordinating virtual meetings, specifically WebEx Meetings and WebEx Events, highly desirable. Experience working within a healthcare association preferred.     3. Excellent writing, organizational, diplomacy, and interpersonal skills required.  Proficiency in Microsoft Office and databases required, as well as strong technical acumen with the ability to learn and apply new technologies; knowledge of design software and technologies highly desirable. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Part-Time
Dec 26, 2018
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a forward thinking, collaborative individual with strong leadership skills to oversee and direct all accounting functions, budgeting, forecasting, modeling and financial analysis. This position will report to the CFO/SVP Finance and provide and present high-quality financial analysis and models for management consideration.   DUTIES AND RESPONSIBILITIES: 1. Support CFO, senior leadership, and all other staff in financial record keeping, budgeting, forecasting and financial analysis. 2. Lead all accounting functions and transactional processing. 3. Lead annual audit and tax filing preparation. 4. Maintain state charitable registrations. 5. Maintain and monitor sales tax compliance. 6. Monitor and analyze actual fiscal performance to budget variances and historical trends, capital expenditures, changes in asset, liability, and net asset amounts. Provide written monthly reports including explanatory information and recommendations for improving financial operations to CFO and senior leadership. 7. Lead the AAP’s annual budget process. Create guidance, train staff, set expectations and follow up with departments in order to create viable budget. 8. Administer and consolidate AAP forecasts. Work with staff in all departments to develop and improve forecasts. Validate estimates based on historical data as well as forward looking assumptions. 9. Interpret, model, and simulate the fiscal impact of new business proposals and activities. 10. Provide support to CFO, including the preparation of financial presentations. 11. Benchmark AAP financial and non-financial information against comparable organizations. 12. Maintain, analyze, continuously enhance, and report on a statement of key financial ratios, metrics, and percentages that provide management with insight into important business activities and changes. 13. Oversee regular analysis and reporting on all AAP managed cash, reserves, and investment funds. 14. Maintain and fulfill a regular meeting schedule with various managers to gather key financial and non-financial information and improve strategic fiscal communication efforts and operating efficiencies. 15. Complete complex financial analysis projects and prepare various ad hoc reports. 16. Analyze, develop, improve, and maintain all financial processes and reporting systems. Manage the development of a budgeting, planning, and forecasting system. Study and optimize the use and performance of current financial management systems. 17. Provide financial trainings to key staff as needed, collaborating with HR when necessary. 18. Supervise, cross train, and mentor assigned staff. 19. Ensure high degree of customer focus and satisfaction. 20. Collaborate closely with the Senior Director, Grants Management and Payroll on budgeting, financial reporting, and payroll. QUALIFICATIONS: 1. Bachelor’s degree in finance or accounting required, as well as a CPA. MBA preferred. 2. At least seven years’ experience managing accounting and financial functions with progressively expanded responsibility required, including financial analysis, modeling, and forecasting and supervising staff.  Experience in the non-profit sector highly desirable.    3. Excellent communication, interpersonal, organizational, project management, problem solving, change management, and analytical skills required. Proficiency with MS Office, databases, and accounting software required. Must be very knowledgeable of accounting regulations, compliance systems and federal, state, and local regulations and able to use non-financial terminology to effectively communicate fiscal matters. Some travel and weekend work required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Dec 26, 2018
The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a detail-oriented and organized individual to provide administrative support for Community and Chapter Affairs and Quality Improvement activities. This position will report directly to the Chief Implementation Officer/SVP, Community and Chapter Affairs and Quality Improvement. Duties include: 1. Provide support to the Chief Implementation Officer/SVP, including coordinating meetings, maintaining calendar, arranging travel, drafting correspondence, preparing PowerPoint presentations, maintaining files, arranging conference calls, drafting meeting agendas and preparing for daily appointments. 2. Manage the budget planning process, monitor financial records, process and record expense reports, invoices, etc., and assist teams in their budget implementation. Serve as department Superuser for Active Insights, FRx WebPort, IT Works and OnBase. 3. Coordinate administrative tasks including department wide documents. 4. Maintain CCAQI staff calendar and arrange monthly staff meetings; prepare agendas, take minutes, and oversee follow-up items generated at meetings. Attend weekly management team meetings. 5. Distribute, collect and deliver correspondence with Executive Committee; coordinate Policy Statement process; coordinate administrative staff lunch hours; coordinate telephone coverage. 6. Anticipate needs, monitor inventory and order necessary supplies for staff business needs. Order/renew publication orders and subscriptions for staff. Coordinate capital equipment requests. 7. Coordinate and maintain department SharePoint site and shared electronic files. 8. Respond to routine inquiries on chapter management, community-based programs and quality and refer technical questions to appropriate staff. 9. Coordinate grant proposals and projects including budgets as requested. 10. Coordinate department reports to the Board of Directors. 11. Prepare and coordinate letters to new chapter officers. Qualifications: 1. Bachelors’ degree in nonprofit management, public health, communications, business or related discipline, or an equivalent combination of relevant education and work experience required. 2. At least three years of related administrative experience required. Experience in a medical association highly desired.   3. Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint) required, with the ability to learn and apply new technologies; experience with budgeting software strongly preferred. Excellent interpersonal, organizational, problem solving, and written/verbal communication skills required. Must be a self-starter, detail-oriented, work well independently and as part of a team, maintain confidentiality, able to manage multiple priorities simultaneously, and collaborate effectively with various internal and external constituents. Some overtime may be required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment. The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time
Dec 26, 2018
The American Academy of Pediatrics (AAP), the nation’s leading advocacy organization for children’s healthcare, seeks an organized, detail-oriented Program Coordinator to provide administrative support and coordinate assigned program activities to support the completion of outcomes specific to the HPV vaccination improvement project. Some duties include: 1. Coordinate, track and process agreements with consultants and sub-recipients, as well as grant award agreements with AAP Chapters. Create and maintain a system to track deadlines, deliverables, and submission of invoices. 2. Coordinate the promotion and dissemination of project materials and educational offerings, including printing and shipping. 3. Provide technical support for project-related webinars and conference calls. 4. Provide resources and technical assistance to AAP Chapters. Manage follow-up communications and refer inquiries to program staff and advisory group members as needed. Assist in responding to and tracking technical assistance inquiries. 5. Assist in developing, maintaining, and monitoring of HPV-related pages on the AAP.org and healthychildren.org Web sites, including posting content, testing links, and working with consultants and program managers to develop new Web pages. 6. Coordinate and participate in project meetings and conference calls, including scheduling appointments and preparing related agendas, materials, and minutes. Assist in coordinating follow up. 7. Plan and coordinate administrative and logistical details for meetings and travel. Work with AAP Convention and Meeting Services staff and/or external groups as needed to manage meeting logistics such as invitations, registration, hotel, catering, audiovisual, and transportation arrangements. Provide onsite meeting assistance as needed. 8. Assist in data collection and tracking for project evaluation activities. 9. Assist with managing and processing the various applications, approvals, documentation, and certifications required by the project, including Continuing Medical Education, Institutional Review Board, Maintenance of Certification, and the AAP Quality Improvement Data Aggregator. Maintain databases related to tracking participant completion of project requirements. 10. Assist in the preparation of grant materials including, but not limited to, funding proposals, continuation application materials, progress reports, and funder updates. Participate in the development of grant applications, creating lists of required elements, personnel responsibilities, deadlines, and other relevant information, tracking progress and serving as the central repository for proposal components. 11. Process expense forms, check requests, credit card statements, and invoices. Qualifications Needed: 1. Bachelor’s degree in business, communications, social sciences, health education, health policy, public health, or a related field or an equivalent combination of relevant education and work experience required. 2. At least two years’ administrative or project coordination experience required, preferably related to public health programs. 3. Experience with educational programming, online project tracking systems/database management, meeting planning, and Web site maintenance strongly preferred. 4. Experience working with health professionals, state- or community-based programs, and grants management highly desired. 5. Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint,) essential; experience with Web editing software (SharePoint, Publisher) and databases preferred. Some overtime, weekend work and travel required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment . The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA Full-Time