Introduction

The Special Operations Warrior Foundation (www.specialops.org) is a nonprofit organization dedicated to honoring the sacrifices of our U.S. Special Operations personnel by ensuring complete post-secondary educational support and additional educational opportunities from “cradle to career” for the surviving children of fallen Special Operations Personnel, the surviving children of active-duty Special Operations Personnel who lose a spouse while they are serving, and all children of U.S. Congressional Medal of Honor Recipients.

Job Purpose

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President and Executive Vice President. The Executive Assistant also serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties

Represents the President and Executive Vice President by welcoming visitors, reviewing correspondences, coordinating company meetings, scheduling, and organizing corporate travel, answering questions and meeting requests directed to the President and Executive Vice President.

·         Coordinate corporate travel for both the President and Executive Vice President. Corporate travel involves independently booking airfare, lodging, transportation, meeting details and preparing a detailed travel itinerary into a trip booklet.

·         Ensure timely completion of travel expense reports.

·         Ensure Outlook calendars and contacts are up to date and current.

·         Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.

·         Organizing internal and external meetings for the Foundation.

·         Preparing and maintaining supporting documentation for donor letters both hard copy and in the donor database system.

·         Packaging and mailing of promotional material as needed.

·         Maintaining ongoing relations with the Board Members and Ambassadors to include preparing welcome letters, email correspondences, ensuring contact information is up to date, and promotional material mailed.

Qualifications

·         Minimal 5 years’ experience as an Executive Assistant.

·         3-5 years related experience in the non-profit sector.

·         Strong verbal communication skills and special attention to detail.

·         Strong computer skills using Microsoft Office, Zoom, PowerPoint, and Excel.

·         Experience in coordinating travel logistics (airfare, hotel, vehicle transportation).

·         Ability to multitask and prioritize tasks.

·         Ability to work independently and effectively with others.

·         Excellent time management skills.

·         Professional discretion.

This is a full-time position that requires the candidate to be in the office Monday through Friday 8:00 am – 4:30 pm.