Description

Successful Real Estate Broker is seeking an Executive Administrative Assistant to join his Manhattan team. The Executive Administrative Assistant will work directly with the Real Estate Broker in order to facilitate smooth and efficient functioning of the Brokers daily business operations and maximize productivity.

Experience

2 years prior experience providing support at a high level

New York Real Estate Sales Person License or willing to obtain within 60 days

Proficient computer and internet skills and in-depth knowledge of relevant software such as MS Office Suite. Knowledge of Costar,Taxi and CRM software preferred but not required.

Knowledge of standard office administrative practices and procedures.

Key Competencies

Organizational and planning skills

Excellent communication and customer service skills

Information gathering and monitoring skills

Problem analysis and problem solving skills

Judgment and decision-making ability

Self motivated

Confidentiality of proprietary and other information

Team member

Attention to detail and accuracy

Adaptability

Main Responsibilities Include:

Answer, log and prioritize calls according to Broker's guidelines.

Monitor and prioritize Broker's emails. Diligently work with Broker throughout the day to ensure all emails are responded to or disseminated to the appropriate party in a timely fashion.

Alert Broker immediately of calls or emails that are of significant importance whether Broker is on site or in the field.

Remain current of Broker's ongoing transactions and prevelant areas of focus in order to properly prioritize all calls, emails, meetings and persons of significant interest.

Maintaining Broker's calender including scheduling of meetings and conferece calls and preparing Broker with all relevant materials and information for each meeting and appointment.

Reviewing Broker's scheduled meetings, appointments and conference calls in advance allowing appropriate time for preparation.

Securing travel arrangements and developing comprehensive travel itineraries that are clearly detailed and easily accessible to Broker.

Preparing accurate correspondence and other presentations as needed.

Receiving incoming mail and faxes, determining their priority level and disseminating to the appropriate personnel.

Organizing and maintaining a filing system that ensures quick and easy access to information when responding to requests from the Broker.

Maintain an accurate database of all contacts including phone numbers, emails, addresses and other relevant information.

Managing office technology with support from IT team.

Assisting with special projects as needed.

Interfacing  professionaly with in house IT and all other persons both inside and outside of company.