Harvey Mudd College
  • 301 Platt Blvd., Claremont, CA 91711, United States
  • www.hmc.edu

Mission and Strategic Vision

Our Mission

Harvey Mudd College seeks to educate engineers, scientists, and mathematicians well versed in all of these areas and in the humanities and the social sciences so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.

Strategic Vision

When Maria Klawe was installed as the fifth president of Harvey Mudd College in 2006, she shared with the Harvey Mudd community the results of a year of planning and discussion on campus and across the country. “HMC 2020: Envisioning the Future” is an ambitious outline of the college’s aspirations for the next decade, and beyond.

Aug 02, 2019
PLANT ENGINEER AND DIRECTOR OF MAINTENANCE FACILITIES AND MAINTENANCE POSITION SUMMARY The Plant Engineer and Director of Maintenance (PEDM) is responsible for supervising and managing the College’s Plant Operations including the Central Plant and mechanical, electrical and plumbing (MEP) systems. The PEDM supervises Maintenance Co-Leads, Building Mechanics and General Maintenance Technicians, and outside contractors in performance of daily, periodic, annual and special maintenance and repair assignments. The PEDM co-reports to the Senior Director of Facilities and Emergency Preparedness and to the Vice President for Administration and Finance/Treasurer (Treasurer). As directed by the Treasurer, the PEDM assists the Treasurer in presenting to the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC). The PEDM interacts with a broad array of constituencies which includes trustees, the President’s Cabinet, students, alumni, faculty, staff, city staff and officials, architects, engineers, contractors, facilities consultants and other community members. In collaboration with the Senior Director of Capital Projects and the Assistant Vice President for Business Affairs, the PEDM takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” SUMMARY OF JOB DUTIES AND RESPONSIBILITIES General Plant Operations Administration Formalize plant operations procedures.  Ensure that all preventative maintenance plans are in place and functioning for all equipment and systems to include elements of life safety, physical safety, manufacturer recommendations, and overall best practices. Update Authorities Having Jurisdiction (AHJ) permits and respond to/resolve AHJ violations (AQMD, City, State, Fire Marshal, et all). Update and ensure accuracy of Emergency Shut off Maps. Monitor and manage applicable budget for the College’s MEP systems, including utilities. Review, code, approve, and direct the timely processing of all Maintenance Department invoices, including utility invoices. Coordinate with other Facilities and Maintenance staff to ensure the proper coordination, distribution, follow-up and completion of work orders and that the general management of the College’s work order system is monitored and appropriate reports and information is generated. Plant Operations/MEP Systems – Planning and Management Supervise and manage the College’s building management systems, which includes investigating, troubleshooting, recommending and following through on system repair, replacement and/or improvement. Review plans, drawings, maps, specifications, requisitions, and other documents related to the repair and replacement of systems for accuracy, compliance with applicable regulations and general conformance with College policies and goals. Conduct on-site inspections of facilities to assess conditions and ensure compliance with applicable laws and regulations; take appropriate action and follow through when warranted. Provide professional advice, consultation, education, and assistance to constituents concerning Plant Operations/MEP systems. Work directly with faculty, staff, vendors, and others on facilities projects involving plant operations and systems to determine needs, develop scope of work and implement projects effectively and efficiently. Conduct Plant Operations/MEP systems facilities surveys and assessments as needed. Supervision of Plant Operations Staff Supervise Maintenance staff on Plant Operations/MEP matters that may impact their ability to effectively maintain and operate campus facilities. Develop and provide adequate training for maintenance and operations staff in a variety of areas such as safety, emergency preparedness, skill enhancement, maintenance standards and regulatory requirements to ensure technical competence in every trade, cross training, and interactional training. Ensure that all services for MEPs are completed satisfactorily. Promote teamwork within the department to heighten mutual understanding and cooperation in support of the College’s strategic vision and goals. Utilities and Central Plant Collaborate with The Claremont Colleges Services Central Facilities Service team, as necessary, who manages the electrical grid and other systems for The Claremont Colleges. Renovation and Renewal Management In collaboration with the Senior Director of Capital Projects and the AVP for Business Affairs, the PEDM takes the lead in managing the College’s Renewal and Replacement Reserve (RRR) Program and maintaining and updating the RRR database. Manage campus planning efforts and construction administration for Renovations and Renewal Reserve (RRR) projects. Coordinate with the Assistant Vice President for Business Affairs and the Office of Financial Affairs to reconcile RRR funding and expenses for forecasting and reporting purposes. Prepare reports regarding the RRR projects for PPCPC meetings. Provide support to the Treasurer for analyzing space requests, resolving space conflicts, tracking space commitments, and providing advice and consultation for the effective assignment and reassignment of vacated space with the Dean of Faculty. Track and update mechanical plant renewal and replacement projects. Sustainability Monitor physical plant, both physically and financially, and identify opportunities to make physical and or operational improvements. Plan, coordinate, and implement energy savings based on available programs and opportunities. Assist in identifying potential sustainability projects and proposing to the Treasurer. Implement sustainability projects approved by Treasurer and PPCPC. Other Coordinate and implement projects or special activities as directed by the Treasurer. Respond independently to inquiries requiring knowledge of applicable regulations, policies, and guidelines. Interact with federal, state and local agencies as necessary as it relates to Plant Operations/MEP systems. Become familiar with and comply with College policies and procedures. Other duties as assigned. Safety and Work Habits Maintain a functional awareness of the typical hazards of the work place as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc. Ensure personal compliance with Injury and Illness Prevention Program (IIPP) Follow established procedures for dealing with potential hazards. Promptly report accidents on the job, prepare and submit accident reports as applicable for the Facilities and Maintenance Department. REQUIRED QUALIFICATIONS Education: Bachelor's degree in engineering (e.g. mechanical, electrical, and civil) or similar Facilities Management degree. Experience: Minimum of five years of increasingly responsible and related experience in facilities maintenance, repair, and plant operations and management (including supervision), with a focus on MEP systems. Demonstrated experience and familiarity with California building codes. Preferred: Related experience in an academic institution or educational environment. Demonstrated experience with leading and implementing change in an organization. Ten years of increasingly responsible and related experience (including supervision) in facilities plant operations and management, with focus on MEP systems. Engineering registration. Leadership in Energy and Environmental Design (LEED) certification. Required Knowledge, Skills, Abilities and Experience: Individuals must possess the knowledge, skills, and ability to successfully perform the essential functions of the position. Facilities Plant Operations/MEP Systems Knowledge of and proficiency in: Engineering and construction terminology, theory, practices and principles. Facility management systems (e.g. Mechanical, Electrical, Plumbing, HVAC, and water treatment). California building codes. Standards of design and light construction. Basic construction techniques and materials. Industry best practices for Plant Operations/MEP systems. Environmental and sustainability practices. Leadership in Energy and Environmental Design (LEED) Green building rating system. Principles of engineering and architectural design and project management. Various construction and mechanical system trades which provides the ability to determine acceptable and unacceptable products. Methods, materials, chemicals and equipment used in maintaining various equipment and systems on campus. Ability to: Read, understand and interpret technical schematics, architectural blueprints, plans and specifications and technical materials. Converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design, and construction of the various building types which occur on a residential college or similar environment. Keep abreast of pertinent local, state and federal codes, regulations and laws. Serve as the primary contact after regular business hours for issues related to plant operations and systems. Management Skills Knowledge of and proficiency in: Principles of budgetary planning and management. Microsoft Office and related products. Recordkeeping procedures. Knowledge of planning, conducting and evaluating employee training, recognition and performance evaluation programs. Ability to: Exercise independent judgment. Exercise the effective supervisory skills needed to achieve goals Prioritize and manage multiple projects, meet deadlines and schedules, organize work, focus on critical needs, and develop action plans. Plan, organize and control projects throughout various stages. Analyze and interpret data and reports of varying complexity using a variety of software applications. Conduct analysis and research including gathering information from a variety of sources to formulate recommendations. Communication Knowledge of and proficiency in: Various methods of graphic presentation and construction documentation. Proper grammar, spelling, punctuation, and other writing standards. Strong interpersonal skills that include tact, diplomacy and the flexibility to work with the College’s various constituencies. Presentation skills. Ability to: Function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies, including: President’s Cabinet, faculty, staff, , students, alumni, governmental representatives, consultants, and other internal and external constituencies. Prepare coherent presentation texts and graphics and write reports, memoranda, and other correspondence/documents. Explain complex planning, design, construction, repair and installation concepts and solutions in a clear and concise manner to small and large groups. Assess equipment and system problems, conduct appropriate research, draw correct/accurate conclusions and recommend or take action to resolve problems in a safe, timely, and correct manner. Possess a strong aptitude for outstanding organizational skills, and effective written and oral communication skills. Coordinate work with outside vendors or contractors, including scheduling and providing access to facilities. Work productively, make sound decisions and effectively prioritize multiple tasks in a logical progression. Personal integrity and ability to interact and work successfully with individuals with varying abilities, backgrounds, interests and beliefs. Work effectively in a service-oriented environment subject to frequently changing priorities. Observe and practice safe working habits and maintain safety and security of buildings and systems. Work in laboratories where animal bodies or parts thereof may be exposed to view of worker. Physical Requirements   The PEDM must have the ability to: Work at a desk, conference table or in meetings of various configurations Stand and sit for extended periods of time Communicate so others will be able to clearly understand See for the purpose of reading printed material Lift and carry up to 30 pounds Bend, twist and reach in all directions Operate standard office equipment May be required to climb a ladder Other Must possess and maintain a valid California Driver License and a DMV record that meets the requirements set by the College’s insurance carrier. Hours: The regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the College or department.  Must be willing and able to work occasional weekends, evenings or holidays as needed. Must be accessible and available in the event of emergencies. POSITION CHARACTERISTICS Classification: Exempt Employment Category: Regular, Full-Time Benefits Eligible Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 29, 2019
POSITION SUMMARY The Business Affairs Coordinator (Coordinator) performs a broad range of highly skilled work that varies in complexity in supporting the Vice President of Administration and Finance/Treasurer (Vice President). Duties and responsibilities are varied and confidential in nature and include managing the calendar and correspondence for the Vice President of Administration and Finance/Treasurer. Responsibilities are performed independently under general supervision and involve planning, strong organization skills, diplomacy, attention to detail, and initiative. The position requires the capacity to manage multiple priorities and work well in a diverse and fast-paced environment. The Coordinator interacts with a broad array of constituencies which may include members of the President’s Cabinet, faculty, staff, students, trustees, alumni, The Claremont Colleges Services (TCCS), and other Claremont Colleges.  About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” DUTIES AND RESPONSIBILITIES Manage the Vice President’s calendar and coordinate meetings with members of the President’s Cabinet, Trustees, the Business Affairs Office leadership team, other internal and external constituents. Greet visitors to the Vice President’s Office; respond to inquiries and have primary responsibility for answering the Vice President’s phone, taking messages, and referring callers to other staff and offices as appropriate. Prepare purchase card statements and receipts for review. Make travel arrangements as needed. Distribute department mail. Serve as backup for various administrative functions. Assist with accumulation, analysis, reconciliation, and data entry of various accounts, processes and reports. As directed by the Vice President, assist the Senior Director for Emergency Preparedness and Safety in various projects and initiatives related to emergency preparedness and safety. Assist with other special projects and initiatives as assigned by the Vice President. General Administrative Support Maintain and organize electronic files. Process invoices into Workday for approval. Order supplies as needed. Deliver and/or pick up mail between college and TCCS and processing special mailings as needed. Provide assistance with scheduling and coordinating orientation meetings, as required. Work collaboratively with members in Business Affairs in the delivery of services. Participate in meetings as required. Other duties as assigned. REQUIRED QUALIFICATIONS Education and Experience: Graduation from high school plus two or more years of college or business school equal to at least two years of college, with courses in business administration; or a combination of education, training and relevant experience that provides the required knowledge, skills and abilities of the position. Experience: Three to five years of increasingly responsible related experience, preferably in an academic institution. Required Knowledge, Skills and Abilities: Strong skills in Excel including the ability to navigate complicated spreadsheets with a high degree of accuracy. Proficient with word processing software (MS Word) and experienced in using various other software and spreadsheet programs; skilled in entering data accurately. Excellent oral and written communication skills; ability to write legibly, spell accurately and proofread documents. Ability to sort and file alphabetically and by project or subject-related heading. Research files and select relevant information from a variety of sources and documents. Ability to compose written correspondence and reports from source and semi-finished materials. Ability to work collaboratively with management, staff, customers, and other campus constituents. Ability to function in a team environment and to work independently. Highly organized with the ability to handle confidential material with discretion. Detail-oriented, organized, flexible and able to prioritize and manage multiple projects and assignments with competing deadlines. PREFERRED QUALIFICATIONS Experience with Workday. Experience in higher education or a non-profit organization. Bachelor’s degree in business administration LICENSES AND CERTIFICATIONS Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier. PHYSICAL REQUIREMENTS While performing the duties of this job, the staff member is regularly required to sit; stand use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.                Other Hours :             The regular hours are 8:00 a.m. to 5:00 p.m., Monday – Friday. Hours may vary due to the needs of the department or College.  Classification : This is a non-exempt, full-time, benefits-eligible position. Reporting : This position reports to the Vice President of Administration and Finance/Treasurer. POSITION CHARACTERISTICS Classification :  Non-Exempt Employment Category :  Regular, full-time Benefits Eligible APPLICATION PROCESS   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits. Deadline to apply: Position will remain open until filled. This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act. Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 11, 2019
COOK DINING SERVICES POSITION SUMMARY Under general supervision of the General Manager, perform routine and some non-routine tasks related to the production, presentation and service of hot and cold food products for Dining Services operations. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” SUMMARY OF DUTIES AND RESPONSIBILITIES Use a variety of manual and automated kitchen equipment to cook, measure, mix, wash, peel, cut, slice, or shred meats, fruits, vegetables and other products/ingredients. Follow approved recipes and food presentation standards to prepare, season, marinate, cook, taste, carve and serve soups, meats, vegetables and desserts; trim and cut meats, poultry and fish. Take and record “cook to” and holding temperatures, at prescribed intervals, to assure compliance with Hazard Analysis and Critical Control Points (HACCP) guidelines. Properly use “Just in Time” and “Batch” cooking to ensure freshness and minimize leftover and/or excess food production; use leftovers to minimize waste. Follow required procedures for preparation and service of vegetarian and vegan products. Set-up and maintain food service lines and steam tables, using approved standards for garnishing and appearance. Provide a high level of service in a self-sustained station (i.e., prep, cook and serve food); set-up and maintain food service lines and steam tables at assigned work station. Maintain and record food production information for each meal; record meal counts. Label and date all items produced, and store in appropriate containers and areas. Pull/prep items required by recipes for a few days in advance of production and communicate information to appropriate managers and staff. Assist with catering production as required by manager or lead. Assist with directing all production in the kitchen including Prep Cooks and other food preparation staff. Advise Executive Chef, Lead chef or other appropriate manager of food quality and quantity issues in a timely manner. Use HACCP and Personal Protective Equipment (PPE) standards in all kitchen production areas to ensure a safe kitchen. Other related duties as assigned. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Ability to stand, walk, bend, climb, push, pull, stoop, twist, stretch, squat, reach and lift, up to 30 pounds from floor to waist level without assistance, climb ladders up to six feet with assistance and up to three feet unassisted, and be able to work on feet for prolonged periods of time. Understand and follow oral and written instructions in English. Read and follow recipes and produce items to specifications. Perform simple arithmetic functions relating to preparation of food. Establish and maintain cooperative working relationships. Work well without continuous supervision. Wear uniform and safety equipment as required. May be required to satisfactorily complete a post-offer functional capacity physical test. Physical fitness and ability to learn safe food handling and production methods as defined by the College/Dining Services management. Ability to count, read analog thermometers and record basic numerical information in writing. Good personal hygiene. Willing and able to work overtime in emergency situations, and mandatory during special events such as Family weekend, Alumni weeks, Orientation week, and Commencement week. QUALIFICATION STANDARDS Education: Any combination of education and training that provides the required knowledge, skills and ability for the position. Formal culinary training desirable. Experience:   Minimum of one year of paid employment experience in the preparation, production and service of high-volume meals in a fast-paced food service environment. Licenses/ Certifications:      Current certification in ServSafe or other food safety certification recognized by the Los Angeles Department of Health; or must obtain certification within three weeks of start date. Grooming and Appearance : The College always seeks to maintain a neat and professional image. A uniform is provided and required. Good personal hygiene is required. OTHER Employees in this classification usually work with a team but may occasionally work alone. Most work is done indoors but some activities occur outdoors. Not all facilities are air-conditioned. Assignments are usually full-time, benefits eligible, for approximately 32-34 weeks/year, and include day, swing and evening shifts, and may vary or change at any time due to the needs of the College and department. This position reports to the General Manager. POSITION CHARACTERISTICS Classification :  Non-Exempt (Hourly) Employment Category :  Regular, full-time Benefits Eligible APPLICATION PROCESS Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits. Deadline to apply: Position will remain open until filled. This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.   Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.  
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 11, 2019
UTILITY/DISHROOM ATTENDANT DINING SERVICES POSITION SUMMARY Under supervision of the Executive Chef or Service Manager and with guidance from the Dining Services Supervisor, perform routine and some non-routine tasks related to maintaining cleanliness of Dining Services facilities and equipment. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” SUMMARY OF DUTIES AND RESPONSIBILITIES In the dishroom, receive soiled dishes, trays, flatware, glassware, pots, pans, utensils, etc., and prepare them for washing by scraping off food and other debris. Sort and wash soiled items using appropriate method and procedure for each item. Assure proper temperature of dishwashing machinery and water as defined by Health Department regulations. Log final rinse temperatures as directed by manager(s). Sort items when cleaned and restock service areas and kitchen before, during and after each service period. Sort and return catering china, flatware, and glassware to catering stockroom. Properly store, dispense, use and dispose of cleaning chemicals. Sweep and mop floors as directed by manager(s), including walk-in refrigerators, dining room, servery and kitchen. Maintain cleanliness of work areas including walls, trashcans, dishwashing machinery, dish-belt and worktables Remove trash generated by staff and customers from kitchen and serving areas to proper disposal containers. Maintain cleanliness of dock, trash bins and surrounding areas. Break down cardboard and stow in proper disposal or recycling container(s). Clean ovens, grills, exhaust filters and another kitchen equipment as directed. As specifically assigned by a manager or supervisor, assist with floor attendant duties during service periods, and assist with special event or catering setups. As specifically assigned by a manager, assist in loading and unloading trucks, setup of tables, set up of banquets and preparation of beverages. As specifically assigned by a manager, maintain cleanliness of restrooms. Other related duties as assigned.  REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Individuals must possess knowledge, skills and ability to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Must be able to stand, walk, bend, climb, push, pull, stoop, twist, stretch, squat, reach and lift to 50 pounds from floor to waist level without assistance, climb ladders up to 20 feet with assistance and up to 10 feet unassisted, and be able to work on feet for prolonged periods of time. Must be able to understand and follow basic instructions in oral and written English. Must be able to read analog thermometers and maintain written records of temperatures. Must be able to establish and maintain cooperative working relationships. Must be able to work well without continuous supervision. Must wear uniform and safety equipment as required. May be required to satisfactorily complete a post-offer functional capacity physical test. Requires physical fitness and ability to learn safe food handling and production methods as defined by the College/Dining Services management. Good personal hygiene is required. Must be willing and able to work overtime in emergency situations. QUALIFICATION STANDARDS Education: Any combination of education and training that provides the required knowledge, skills and ability for the position. Experience:   None                 Licenses: None Grooming and Appearance:   The College always seeks to maintain a neat and professional image. A uniform is provided and required. Good personal hygiene is required. OTHER Employees in this classification usually work with a team but may occasionally work alone. Most work is done indoors but some activities occur outdoors. Not all facilities are air-conditioned. Assignments are usually part-time, for approximately 32- 34 weeks/year, and include day, swing and graveyard shifts, and may vary or change at any time due to the needs of the College and department. This position reports to the General Manager POSITION CHARACTERISTICS Classification :  Non-Exempt (Hourly) Employment Category :  Regular, Part-time APPLICATION PROCESS Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Deadline to apply: Position will remain open until filled. This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.   Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 11, 2019
CASHIER/FOOD SERVICE WORKER/SALAD DINING SERVICES POSITION SUMMARY Under general supervision from the General Manager of Dining Services and with oversight from the Assistant Manager of Dining Services and Dining Services Supervisor, perform routine and non-routine tasks related to the sale, production, prepping, and serving of food in the Dining Commons.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”     SUMMARY OF DUTIES AND RESPONSIBILITIES   Cashier   Greet and interact with customers in a pleasant manner to ensure customer satisfaction with product and service. Know product line and pricing.   Complete daily count logs and other reports.   Understand and properly use cash register and meal-card access system.   Receive payment by cash, check, meal or declining balance card swipe. As appropriate, provide proper change and transaction receipt to customer.   Count funds and reconcile cash drawer and deposit amounts. Appropriately safeguard cash and cash drawer, including signing all verifications. Total and summarize funds received.   Cleanse and sanitize assigned surfaces and equipment, using proper cleaning chemicals and techniques, during and after service periods.   Have general knowledge of Microsoft Office Suite for Menu Sign creation and basic computer skills for other menu sign making assignments.   Support the utility department as needed or directed     Food Service Worker   May be assigned to brew beverages, stock/restock dispensing machines and service ware.   May be assigned to assist in food production in areas of the kitchen, including set up and maintenance of dessert service, salad bar, condiments and other areas.   Assist catering staff with event setup, delivery of food and beverages, and working/serving at events.   Operate a variety of kitchen equipment to slice, wedge, chop, grate, clean, peel, cut and/or prepare vegetables and fruit for salad and deli bars.   Mix ingredients to prepare specialty salads, green salads and gelatins.   Prepare relish and fruit trays, deli meats, cheeses and sandwiches for all Dining Services operations.   Prepare salad dressings and condiments.   Set up, replenish and break down salad bar, including filling with and disposing of ice. Maintain cleanliness of salad bar before, during and after service periods.   Take and record temperatures at prescribed intervals to ensure safety of products.   May be responsible for assisting in food production in other areas of the kitchen, including set up and maintenance of dessert service.   Maintain and record food production information for each meal, including food prepared, used, and returned to stock.   Label and date all items and store in appropriate containers and areas.   Prior to service periods, check with culinary staff to provide condiments appropriate to meals being served.   Follow required procedures for preparation and service of Vegetarian and Vegan products.   Other Responsibilities   Participate in staff meetings and department training.   Follow health and safety guidelines applicable to food service operations.   Notify the manager-on-duty if there are safety issues, a need to replenish supplies, or if assistance is needed in the performance of job duties.   Willing and able to work overtime in emergency situations, and mandatory during special events such as Family weekend, Alumni weeks, Orientation week, and Commencement week.   Other duties as assigned.   REQUIRED KNOWLEDGE, SKILLS AND ABILITIES   Demonstrated ability to understand and follow oral and written instructions in English and communicate with customers in English.   Commitment to and ability to act respectful and pleasant in providing excellent customer service.   Effective communication skills.   Familiarity with and ability to perform simple arithmetic functions relating to cash handling and food preparation.   Ability to learn about food production and safe food handling.   Ability to form and maintain cooperative working relationships.   Ability to perform duties and to work well without continuous supervision.       QUALIFICATION STANDARDS   Education:                    Any combination of education and training that provides the required knowledge, skills and ability for the position.   Experience:                 One-year paid employment experience in cashiering and the preparation of food.   Licenses/ Certifications:            Current certification in ServSafe or other food safety certification recognized by the Los Angeles Department of Health; or must obtain certification within three weeks of start date.   Grooming and Appearance :               The College always seeks to maintain a neat and professional image. A uniform is provided and required. Good personal hygiene is required.   PHYSICAL REQUIREMENTS   Ability to stand, walk, bend, climb, push, pull, stoop, twist, stretch, squat, reach and lift up to 30 pounds from floor to waist level without assistance, climb ladders up to 20 feet with assistance and up to 10 feet unassisted, and be able to work on feet for prolonged periods of time.       OTHER   May be required to satisfactorily complete a post-offer functional capacity physical test.   Employees in this classification may work alone or with a team; most work is done indoors but some activities occur outdoors. Not all facilities are air-conditioned.   Shift assignments are usually full time, benefits eligible for approximately 34 weeks/year, and may vary or change at any time due to the needs of the College and department.   This position reports to the General Manager.   POSITION CHARACTERISTICS Classification :  Non-Exempt (Hourly) Employment Category :  Regular, full-time Benefits Eligible   APPLICATION PROCESS   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.   Deadline to apply: Position will remain open until filled.   This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.   Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.    
Harvey Mudd College Full-Time
Jul 11, 2019
  PROGRAM/EMPLOYER RELATIONS MANAGER OFFICE OF CAREER SERVICES      POSITION SUMMARY      Program/Employer Relations Manager independently oversees and administers internal operations of the office serving as the primary contact for students and recruiters. Coordinates support to recruiters and students throughout the recruiting process for internship and full-time opportunities. Conducts external outreach and job development for the recruiting program, which includes phone-calling employers, off-site employer visits, and other outreach initiatives as needed. Cultivates long-term relationships with employers. Assist with and provide drop-in advising for students. Working under the direction of the Director and Associate Director, this position provides vital day-to-day support for the planning and execution of the office’s signature campus events. The Program/Employer Relations Manager must possess excellent written and verbal communication skills, outstanding organization of and experience with project tracking, meeting coordination, event planning, an understanding of career management software, the ability to meet deadlines and balance multiple priorities, the ability to think logically and creatively, and a willingness to work in a collaborative, diverse and fast- paced work environment. The Program/Employer Relations Manager, Associate Director, and Director are responsible for executing revenue generating programs and bringing in an amount that is determined annually. Work is performed without close review and involves knowledge of the organization, policies, procedures, and personnel, and the exercise of frequent independent judgment in making administrative decisions.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.   According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   DUTIES AND RESPONSIBILITIES   Programming and Career Education Organize and implement four annual career fairs and smaller recruiting events, including the solicitation of business, marketing the event to students, and coordinating all of the logistical components. Create and manage calendars which drive the overall planning and execution process for the four large career fairs. Work with the Director and Associate Director in the development of the programs offered in the fall and spring semesters. Coordinate all the logistics involved in planning company visits throughout the year. Coordinate resources in support of programming and independent student accessibility including Internet links, transparencies, electronic media, employer resources, etc. Develop and deliver workshops and career-related programs. Supervise and manage student workers and student peer consultant program. Assist students in resume/cover letter reviews, navigating online resources, providing networking tips, and other career-related topics during drop-in hours. Coordinate with the Associate Director on social media to market events as appropriate.        Employer Relations/Development Reach out to designated employers at the direction of the Director and Associate Director as needed. Cultivate relationships and assist with identifying career opportunities with a variety of organizations. Market the institution and its students as prospective employees to college recruiters. Work with the Associate Director on the On-Campus Recruiting Programming by maintaining the recruiting calendar, including reserving space for and confirming information sessions, setting up resume collection sessions, and building/coordinating on-campus interview schedules. Collect and process information from employers regarding their upcoming recruiting needs. Track and follow-up with employers when awaiting job descriptions and other information necessary. Assist Director and Associate Director with policy setting. Makes sure job announcements are up-to-date on career center's web page, along with other announcements. Reserve rooms and coordinate set-ups, order catering for campus recruiters’ visits, and invoice companies for expenditures. Respond to audio visual requests from recruiters. Assist in the coordination of special events, e.g. pre-fair mixer, including overseeing the coordination of student event sign-ups. Design and develop employer marketing material, compose content, and coordinate timing of communications to employers. Coordinate and assemble interview packets for recruiters, signage and other similar materials as assigned. With, or in the absence of, the Associate Director, greet and host visiting employers during on campus interview days and, on occasion, during information sessions. Prepare laptop and/or iPad and necessary materials for events; prepare name tags for registered students, A/V, catering, set up information. Post job descriptions for career opportunities in Handshake. Serve as an additional liaison with recruiting consortia partners and work collaboratively with the Employer Relations staff at all of the Claremont Colleges. Maintain and control confidential designated student and employer databases, recruiting statistics/documents.      Other Duties   Manage digital signage; upload new slides, remove old slides. Update website content, resources, and hyperlinks are up-to-date and relevant. Respond independently to student and employer inquiries regarding the Handshake system requiring knowledge of policies and guidelines. Prepare responses to routine and non-routine inquiries made by telephone or electronically. In the Director and Associate Director’s absence, ensure that requests for action and/or information are acted upon and information is relayed as appropriate, both internally and externally. As designated, attend employer relations meetings and other designated meetings, workshops, or seminars to record minutes either verbally or in writing as requested by Director. Manage pending employer registrations, student registrations, OCR requests and job postings in Handshake. Approve a large quantity of job postings on a daily basis. Prepare and send out weekly newsletter to students that highlight unique career opportunities by discipline.   Budget Assist in the maintenance and coordination of the budget for the Office of Career Services under the supervision of the Director; prepare RFCs, prepare monthly budget reports to ensure revenue generation is on track to meet semester- and annual- goals. Provide support for the Director which includes managing funds collected for career fair registrations and expenditures, budget reconciliation, database entry into the career management system to keep system up-to-date, running various reports, and additional support as needed. Order materials and maintain supplies for all programs in the Office of Career Services. Prepare monthly budget reports for the Director. Process credit card payments from employers for events, registration fees, etc. Reconcile debit card accounts of two staff members on a monthly basis.   Perform other essential duties and tasks specific to the position and provide administrative support. Participate in professional, training/development activities as designated by the Director.   QUALIFICATIONS Education Required Bachelor’s degree in education, counseling or a related field of study with two to three years of relevant professional experience recruiting, human resources, career services, or other related fields;   Preferred Master’s degree   Experience Minimum of two years of office experience providing administrative support in a customer- service oriented office. Proficiency in web page maintenance and development, database management and career services-related software.   REQUIRED KNOWLEDGE, SKILLS, & ABILITIES Project management experience Attention to detail and high level of accuracy Very strong organizational and administrative abilities Strong written and oral communication skills; excellent customer service skills Ability to exercise good judgment with limited guidance Friendly demeanor that creates a welcoming environment for all visitors Demonstrated professional demeanor Ability to multi-task Ability to work with frequent interruptions Ability to be flexible on a regular basis   Preferred Knowledge of the STEM (science, technology, engineering and math) liberal arts curriculum and how to work with those students   Computer or Technical Skills Required Ability to operate personal computers and online computing systems as well as other office equipment such as copy machines and phone systems Must be very comfortable with technology, recruiting systems/ databases, and project management software Advanced skills in Microsoft Word, Excel, and PowerPoint   Preferred Experience with Handshake   OTHER This position reports to the Director of Career Services.   PHYSICAL REQUIREMENTS Normal physical job functions performed within a standard office environment and include reaching, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.   PHYSICAL REQUIREMENTS Normal physical job functions performed within a standard office environment and include reaching, fingering, grasping, talking, hearing, seeing and repetitive motions.  May occasionally lift/push/pull items up to 15 lbs.   POSITION CHARACTERISTICS Classification :  Exempt Employment Category :  Regular, full-time Benefits Eligible   APPLICATION PROCESS   This position requires applicants to submit both a resume and a cover letter to be fully considered for this opportunity.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.   Deadline to apply: Position will remain open until filled.   Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, duties, etc.) are subject to change at any time. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without cause or notice, unless otherwise prohibited by law.      This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.   Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.              
Harvey Mudd College Full-Time
Jul 11, 2019
ASSOCIATE DIRECTOR OFFICE OF CAREER SERVICES     POSITION SUMMARY The Associate Director of Career Services is responsible for managing employer recruitment, cultivating and maintaining effective employer relations, developing and managing various programs, and creating marketing strategies through social media and other venues. The Associate Director serves as the initial point of contact for employers seeking to recruit HMC undergraduate students for employment or internships. The Associate Director is also responsible for providing career-related advising to students and alumni which includes, but is not limited to, graduate school, job and internship advisement. The Associate Director, Program/Employer Relations Manager, and Director are responsible for executing revenue-generating programs and bringing an amount that is determined annually. In performing the duties and responsibilities of this position, the Associate Director is supported by the Program/Employer Relations Manager and works with and under the general direction of the Director of Career Services. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” DUTIES AND RESPONSIBILITIES EMPLOYER AND GRADUATE SCHOOL RELATIONS & ON-CAMPUS RECRUITING Manage/direct the campus recruitment program and employer outreach/relations. Act as primary liaison with organization representatives for pre- and post-graduate opportunities. Maintain ongoing relationships with current recruiters and continually expand the recruitment program for full-time employment and internship opportunities. Expand and enhance relationships with graduate school admission representatives to facilitate graduate school knowledge and placement. Cultivate new employer relationships and revenue-generating recruiting activities. Advise employers on comprehensive marketing strategies appropriateness of employer expectations, on-campus recruiting processes, and policies regarding salary negotiations. In conjunction with the Director, design outreach strategies and create ongoing materials needed to expand the recruiting program. Manage the Claremont Colleges career management system Handshake; provide training for students, staff/faculty, and employers on the use of system. Initiate and enforce agreed upon 7C recruiting policies. Collaborate with other Claremont Colleges regarding use of Handshake by attending monthly meetings to have consistency on the career management system. Facilitate the inclusion of new contacts into the career management system. Organize the annual recruiting calendar, including scheduling dates for employer/graduate school information sessions, interviews, and other events. Organize and coordinate special events and programs related to recruitment. Join employers and graduate school representatives for lunch/dinner recruiting events; ensure they have everything needed for their recruiting sessions. Work closely with Program/Employer Relations Manager to manage on- and off-campus recruiting program details; oversee the scheduling of rooms for interviews/events. Create and generate a range of recruiting reports. Collect, analyze and present statistical information on recruiting efforts of the Office of Career Services to the college and the public. Provide information and various reports for employers, administration, faculty and other key offices of the college regarding career services. Conduct surveys of employers and students (i.e., about the quality of recruiting or career fair experience and develop strategies and recommendations for improvement/modifications in response to feedback). Participate in the post-graduate survey activities in order to prepare the annual Impact Report. Maintain communication with Alumni and Parent Relations and Corporate Relations about alumni and employer engagement. Manage career fair budgets and revenue; monitor spending, payments, and follow-up with recruiters when needed. Track job market demand, use of career services, trends in recruiting, job-offer data, and hiring results for students in various academic majors. PROGRAM DEVELOPMENT Oversee the Program/Employer Relations Manager’s work on the career fairs, which includes working with Facilities and Maintenance and catering to plan logistics of fairs including set-up and execution of the event. Solicit organizations through different methods such as posting to NACE/MPACE, etc. to ensure career fairs are well-attended by employers and students. Conceptualize and execute career education programs on an annual basis. Contact a variety of professionals to participate in career education and student development programming. Organize various networking events including pre-fair mixers, speed networking nights, industry panels, and other small- and large-scale events. Outreach to targeted employers for treks; coordinate all the logistics to run the program between the departments and the employers. Attend professional conferences and benchmark with other institutions to gather ideas for new and innovative programming. COUNSELING/ADVISING Determine the initial career services that are needed and make referrals as appropriate during appointments and walk-in visits. Provide career and/or graduate school advising; help students connect with appropriate resources. Help students formulate a career plan of action; show students how to prepare written materials and provide feedback on those materials such as resumes, cover letters, graduate school essays, personal statements, and various application materials. Conduct mock interviews to assist student for interview preparation. Maintain up-to-date and relevant resources to assist students in their search for career/education related information. Record notes with students in career management system. Keep career education workshop materials relevant and update accordingly. MARKETING Oversee all digital and social media marketing for the career center. Develop a marketing strategy for all events and programs; design graphically appealing materials to provide information to students on pre- and post-graduate opportunities. Manage and update the OCS webpage as well as any future redesign; manage weekly newsletter that is sent to all students and features opportunities by major With the assistance from the Program/Employer Relations Manager, publicize recruiting events and opportunities via listservs, student groups, and academic departments. OTHER RESPONSIBILITIES       Act as the secondary liaison with the Office of Alumni and Parent Relations and Corporate Relations. Manage the Office of Career Services in the Director’s absence; supervise the Program/Employer Relations Manager in absence of Director. Train and supervise student employees and oversee schedules. Play key role in identifying and evaluating commercial software appropriate for use in career management and recruitment; suggest improvements or modifications to office procedures to enable effective use of computer applications. Stay up-to-date on recruitment and employment trends and laws. Attend relevant conferences and webinars for professional development. Other duties as assigned. REQUIRED QUALIFICATIONS AND EXPERIENCE EDUCATION Required: Master’s Degree in Student Personnel, Counseling, Higher Education, or Business or 5 years of relevant professional experience EXPERIENCE Minimum 5 years of proven work experience in career services, career development, student affairs in higher education, human resources recruiting, or a closely related field. Experience advising students on career-related topics. Required Knowledge, Skills, & Abilities Demonstrated knowledge and value for diversity and inclusion Knowledge of job search tools and the job search process Some knowledge of the STEM liberal arts curriculum and the ability to work with students seeking careers in these fields Excellent interpersonal, oral and written skills, and presentation skills Ability to think creatively and identify innovative solutions Ability to work and collaborate with diverse groups and constituents including students, alumni, faculty, administrators, parents, and employers; must be outgoing and good at networking Excellent team orientation and ability to work with staff on variety of projects Ability to manage high level of email correspondence Experience in the conceptualization and design of career planning publications, including marketing flyers, brochures, and other publications Computer proficiency and demonstrated experience in the use of technology in career services operations Marketing and data management skills Ability to exercise good judgment with limited guidance Ability to advise employers tactfully on appropriateness of professional behavior and marketing strategies Demonstrated professional demeanor at all times, and especially when multi-tasking and being required to enforce policy Strong attention to detail and the ability to remain organized despite frequent interruptions is essential Ability and willingness to travel out-of-town for professional conferences and employer relations Some supervisory experience Computer or Technical Skills Required: Must be very comfortable with technology, recruiting systems/ databases, and project management software Advanced or expert in Microsoft Word, Excel, and PowerPoint Preferred: Experience with Handshake career management system Experience with LinkedIn, Facebook, Instagram, and YouTube Proficient in graphic design tools PHYSICAL REQUIREMENTS Normal physical job functions performed within a standard office environment and include reaching, grasping, talking, hearing, seeing and repetitive motions.  May occasionally lift/push/pull items up to 15 lbs. POSITION CHARACTERISTICS Classification :  Exempt Employment Category :  Regular, full-time Benefits Eligible APPLICATION PROCESS Application Procedures: This position requires applicants to submit both a resume and a cover letter to be fully considered for this opportunity. Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits. Deadline to apply: Position will remain open until filled. This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act. Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.     
Harvey Mudd College Full-Time
May 28, 2019
The General Maintenance Technician I performs a variety of semiskilled and, some skilled work, in any of several trades such as plumbing, carpentry, wall repair, painting and electrical work in the maintenance and repair of facilities. Work may include assisting with the inspection, testing, adjustment, repair and cleaning of minor mechanical, electrical and plumbing systems. Under the direction of the Facilities Maintenance Supervisor, the General Maintenance Technician I assists and works with Maintenance Mechanics and other Facilities and Maintenance staff as needed or assigned.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities:   JOB DUTIES AND RESPONSIBILITIES Respond to all assigned work orders generated by requests from students, faculty and staff. Meet daily with the Facilities & Maintenance Coordinator to prioritize, update, and close work orders. Tighten and adjust door closures, window locks, repair screens, drape cords, towel racks and shower doors. Repair minor electrical units, such as emergency lights, alarms, vacuum cleaners, exhaust fans, wall and desk lights. Replace burned out light bulbs and fluorescent fixtures. Open clogged toilets and drains and repair leaking plumbing fixtures. Report all problems which require specialty shop attention. Do minor carpentry such as installing and repairing doors, cabinets and furniture. Do minor patching, painting and water sealing of buildings. Perform other essential duties and tasks specific to the position.      REQUIRED KNOWLEDGE, SKILLS, ABILITIES   Basic knowledge of methods used in various trades such as electrical, plumbing, painting, carpentry, and mechanical systems. Ability to properly and effectively use a variety of hand and power tools. Ability to communicate effectively in both written and oral form, and understand written and oral instructions in English. Basic knowledge of computer use for emails and ability to use or learn to use a computerized work order system. Knowledge of safe practices and procedures related to the building trades. Ability to interact well with faculty, staff and student populations. Ability to work independently and as a member of a team. Recognize limitations of time and skill to understand when to request assistance. Assist other team members with more complex repairs or projects.   Additional Information – Ability to stand, walk, bend, climb, push, pull, stoop, twist, stretch, lift up to 50 pounds from floor to waist level without assistance, climb ladders up to 25 feet with assistance and up to 10 feet unassisted, and be able to work on feet for prolonged periods of time.                   OTHER Hours:   The regular hours for this position are 8:00 a.m. to 5:00 p.m. with a one hour lunch break. Hours may vary due to needs of the College or department. May include occasional weekends and evening/night hours. This position is in rotation for unrestricted on-call. Overtime may be required during busy periods.   Classification and Status:   This is a full-time, 12 month, non-exempt, benefits-eligible position.   Uniform Requirement:   Maintenance Mechanics are issued and required to wear uniforms while working.   Supervisory Responsibility: None.   Reports To:   Facilities Maintenance Supervisor.   EDUCATION AND EXPERIENCE High school graduation or equivalent and one year of job-related experience in one or more building trades, or a combination of education, experience and training that provides the knowledge, skills and abilities to perform the position’s essential functions.   PREFERRED EDUCATION AND EXPERIENCE Previous job-related experience in a private or public educational facility.   LICENSES / CERTIFICATES Possess a valid driver’s license and a driving record acceptable to the College’s automobile insurer.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Full-Time
Dec 21, 2018
Assistant Director of Alumni and Parent Relations Office of College Advancement Position Summary Through increased focus on alumni and parent relations, communications and other means, the College seeks to foster deeper relationships and richer engagement with alumni and with the parents and families of its students. The Assistant Director of Alumni and Parent Relations reports to and works with the Director of Alumni and Parent Relations to provide planning and leadership in implementing programs that engage faculty, staff, students, alumni and parents. Primary focus areas include promoting alumni and parent engagement through coordination of local and regional events; supporting existing and new volunteer management strategies to effectively engage the College’s alumni and parent populations; and collaborating with campus colleagues to facilitate student/alumni interaction. This position involves management of the activities of the Alumni Association Board of Governors, Reunion Committees, and other alumni and parent volunteers. In consultation with the Assistant Vice President, Development & Constituent Programs and the development team, the Assistant Director supports the identification, cultivation and solicitation of alumni and parents through promotion of the image and mission of the College. The Assistant Director serves as a key representative of the Alumni and Parent Relations office with volunteers and at events; weekend and evening work and travel will be required. The Assistant Director is expected to have an appreciation for and commitment to a clearly articulated set of core departmental values that have been established by all members of the Office of College Advancement (OCA), and which align closely with the College’s Student Honor Code. Specifically, OCA’s core values include a commitment to act—personally and professionally—in a manner that demonstrates Integrity, Compassion, Accountability, Respect and Excellence (ICARE). About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” Summary of Job Duties and Responsibilities Working under the direction of the Director of Alumni and Parent Relations, the Assistant Director of Alumni and Parent Relations performs the following responsibilities: Establish, build, and maintain strong and productive relationships with alumni and parents - locally, regionally, nationally and internationally; maintain regular communication with alumni and parents through various media and means (primarily through personal contact, as well as correspondence, web-based technology, and social media networks). The Assistant Director will travel extensively to engage alumni and parents on behalf of the College. Lead the planning and execution of a comprehensive schedule of local and regional alumni and parent events, which includes Presidential events, events featuring faculty and senior administrators, parent/family-focused events, networking events, alumni/student events and collaborative events with the other Claremont Colleges. Recruit, orient and direct volunteer leaders responsible for programming designed to engage alumni and parents. Collaborate with the Director and alumni volunteer leaders to manage some activities of the Alumni Association Board of Governors and the Parent Leadership Council. Partner with the Office of Career Services to facilitate programming that provides opportunities for connection between students and alumni, including securing alumni volunteers and serving as a presenter. Join colleagues in the Office of Alumni and Parent Relations to lead the implementation of Alumni Weekend and Reunions, in collaboration with other members of the College Advancement team. Manage the day-to-day operations and logistics of the Mudd travel program. Collaborate with the Director and volunteer leaders to develop and execute strategies, programs and tools that facilitate alumni-to-alumni and parent-to-parent connections. Partner with Advancement Communications to coordinate and support communications that enhance effective parent and alumni engagement with the College, including event invitations, the alumni/parent-focused section of the Bulletin publication and the monthly e-newsletters. Lead efforts to maintain and develop online and direct mail communications, utilizing resources from (but not limited to) the Career Services, Computing and Information Services, and Advancement Communications offices. Create and use analytical methods to continually discover programmatic needs and interests of alumni and parents, ensure the consistent good quality of existing programs and assess progress toward programmatic goals as established by the Director. Work with Advancement Services to ensure alumni and parent database records are current and accurate. Prepare, as requested by the Director, correspondence, activity reports and briefing materials. Participate effectively in key Advancement staff meetings, including those related to prospect management, event planning and coordination, office-wide budget review, as well as strategy sessions with the Annual Giving and Major Gifts teams. Keep current of College, alumni, parent and student issues and keep abreast of trends and best practices in alumni and parent relations. Perform other duties as assigned. Required Qualifications   Education and Experience: Bachelor’s degree or an equivalent combination of education and experience; Master’s degree preferred. At least one year of alumni relations, non-profit management or volunteer management experience, or transferable experience/skills, preferably in a higher education setting. Experience managing and executing events is preferred. Required Knowledge, Skills and Abilities Personal integrity and demonstrated commitment to high standards and attention to detail. Ability to work both independently and collaboratively as part of a diverse College Advancement team and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs. Demonstrated exceptional verbal and written communication skills, including the ability to give presentations and interact with diverse populations through a variety of media and means. Leadership and a proactive approach to work effectively with administrative and academic leadership, faculty, volunteers (alumni and parents), colleagues and students. Ability to exercise independent judgment and initiative in implementing responsibilities. Ability to plan, organize and execute high-caliber events. Ability to prioritize multiple duties/tasks and meet deadlines. Ability to think creatively and strategically in planning, executing and evaluating programs and events, with a talent for motivating and managing volunteers. Ability to work weekends and evenings, and to travel. Mastery of standard office productivity software (e.g. Microsoft Office programs): Word (including mail merges), Excel, PowerPoint, Adobe Acrobat and Outlook. Ability to manage budgets, analyze program costs, and provide timely reports. Respect for high standards and the maintenance of confidential information. Licenses and Certificates Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier. Other Hours: The regular office hours are Monday-Friday, 8:00 a.m. – 5:00 p.m.; requires some evening and weekend hours plus local and regional travel. Classification and Status: This is an exempt, full-time, benefits-eligible position. Reporting: Director of Alumni and Parent Relations. Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.              
Harvey Mudd College Claremont, CA, USA Full-Time
Oct 16, 2018
CUSTODIAL SERVICES SUPERVISOR Position Summary The Custodial Services Supervisor provides management assistance to the Custodial Services Manager in all aspects of custodial work throughout campus academic, administrative and residential areas. This position directly supervises Building Attendants and temporary/on-call Building Attendants on the night shift (11:00 p.m. – 7:30 a.m.) in performance of daily, periodic, annual and special custodial assignments; evaluates staff performance and recommends personnel actions such as recognition, disciplinary action, pay changes, etc.; plans and implements staff development and training programs; and ensures compliance with all institutional policies, government regulations and safety guidelines. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” Summary of Job Duties and Responsibilities Budget/Financial Management Under the supervision of the Custodial Services Manager assist with the monitoring of the Custodial Services budget. Monitor payroll and other financial records; maintain confidentiality of records. Carefully monitor staff time and temporary staffing services to maintain budget. Inventory and Ordering Supervise and maintain inventory control. Evaluate needs and recommend purchase supplies and equipment within the supply budget. Periodically inspect storage areas to ensure a clean and organized space and that products are being consumed properly. Coordinate work with outside vendors and/or contractors. Schedule and provide access to college facilities as necessary. Supervision Provide direct supervision and leadership to Building Attendant staff, including input for initial, periodic and/or annual performance evaluations. Identify improvement plans and follow-up to ensure implementation and outcome. In accordance with all policies & procedures, recommend personnel actions, assist in resolving performance issues, and implement disciplinary actions as necessary. Partner with the Custodial Services Manager to serve as the liaison between Custodial Services and other departments. Review, reconcile discrepancies and approve staff time and attendance records; process biweekly staff payroll. Maintain confidential records. Assist the Custodial Services Manager in addressing and resolving workplace concerns and problems. Participate in the development of policies, guidelines and procedures specific to Facilities and Maintenance and ensure they are consistent with College policy. Participate in the recruitment and selection of new staff; orient new staff to working in Facilities and Maintenance; screen applications, interview candidates, and recommend candidates for hire. Scheduling Coordinate and maintain the master work schedule and assignments; communicate changes and revisions as needed. Ensure adequate staffing to accommodate leave requests and absentees. Receive and resolve staff requests for schedule changes including coordination of temporary staff. Training Plan staff training activities and conduct training sessions. Maintain accurate and precise records of staff training activities. Develop related written and oral staff training performance evaluations. Assist with implementing weekly minder cleaning training. Assist with incorporating a weekly Safety Minder into the Safety Program. Assist with Team Building and motivational exercises. Maintaining Custodial Services Standards Partner with the Custodial Services Manager to ensure the highest quality of cleanliness, most efficient work assignments, and to ensure a safe work environment. Provide feedback to the Custodial Services Manager regarding the safety, sanitation and cleanliness of all HMC buildings. Address concerns of students, faculty, staff and visitors regarding quality and timeliness of services. Inspect areas assigned to Building Attendant staff and provide assistance/guidance, as required. Initiate, maintain and implement improvement in campus recycling activities as it pertains to systems maintenance supplies and equipment. Periodically conduct waste surveys and staff training as necessary. Participate in utility conservation efforts. Make recommendations for improvements. May participate in selection of interior finishes (wall, window, floor coverings and furniture). Conduct facilities surveys/inspections to develop and assign daily, rotating, periodic and annual custodial schedules for Building Attendant staff. Adjust schedules as needed. Research new and improved custodial methods, procedures and equipment. Prepare detailed proposals for recommendations and implement as approved. Summary of Qualifications Education and Experience Education: Any combination of education and experience equivalent to graduation from high school plus additional coursework at the college level or technical school; or a combination of education, training and experience that provides the required knowledge, skills and abilities for the position. Experience: Minimum of three years experience in a position of similar responsibility. A minimum of three years’ experience supervising a team of at least 5 employees, preferably 10+ employees Licenses: Requires a California Driver’s License and a driving record, as maintained by the DMV that is acceptable to the College’s insurance carrier. Grooming and Appearance: The Claremont College’s seek to maintain a neat and professional image all times. A uniform is optional. Physical Capacity Test: Must be able to satisfactorily complete a post-offer physical exam.  Physical Requirements Ability to safely lift 50 pounds, unassisted to waist level. Ability to stand, walk, bend, climb, push, pull, stoop, twist, grasp hand tools, climb ladders up to 20 feet with assistance and ten feet unassisted; ability to work on feet for prolonged periods of time. Required Knowledge, Skills and Abilities Ability to work productively with minimal supervision or consultation, make sound decisions and effectively prioritize multiple tasks in a cost effective, logical progression. Ability to train and orient new employees and provide ongoing training for incumbent staff. Knowledge of employment laws and regulations. Ability to compose written correspondence to develop reports, agendas and other materials; spell accurately and have excellent knowledge of business writing procedures. Knowledge of planning, conducting and evaluating employee training, recognition and performance evaluation programs. Knowledge of methods, materials, chemicals and equipment used in maintaining and cleaning various types of surfaces and furniture; including windows, floors, carpeting, hard-floor surfaces, upholstery, restrooms, showers, lavatories, laboratories, locker areas and food service facilities. Knowledge of safe work principles and practices. Ability to work with diverse and exacting constituencies in providing services and addressing a wide array of concerns. Strong aptitude for leadership, outstanding organizational skills, and effective written and oral communication skills. Ability to adapt to a constantly changing environment with a positive attitude. Ability to perform duties and responsibilities in a fast-paced environment and often within compressed timeframes. Ability to read, speak, write and follow oral and written instructions in English. Proficiency with word processing, spreadsheet, and other software (MS Word, Excel). Ability to maintain confidentiality. Knowledge of business mathematics and bookkeeping procedures. Ability to maintain, manage and prepare professional reports and records. Ability to interpret financial reports and utilize them as management tools. Ability to properly use fire extinguishers. Must be willing and able to work occasional weekends, evenings, daytime or holidays as needed. Other The Custodial Services Supervisor supervises Building Attendants and temporary/on-call Building Attendants on the night shift; most work is done indoors but some activities occur outdoors. Not all facilities are air-conditioned or have elevators. Assignments may include day, evening and weekend shifts. This is a full-time, benefits-eligible, exempt position reporting to the Custodial Services Manager of Facilities and Maintenance. The regular schedule 11:00 p.m. to 7:30 a.m., Sunday through Thursday. Other duties as assigned. Application Procedures : Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.  
Harvey Mudd College Claremont, CA, USA Full-Time