Harvey Mudd College
  • 301 Platt Blvd., Claremont, CA 91711, United States
  • www.hmc.edu

Mission and Strategic Vision

Our Mission

Harvey Mudd College seeks to educate engineers, scientists, and mathematicians well versed in all of these areas and in the humanities and the social sciences so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.

Strategic Vision

When Maria Klawe was installed as the fifth president of Harvey Mudd College in 2006, she shared with the Harvey Mudd community the results of a year of planning and discussion on campus and across the country. “HMC 2020: Envisioning the Future” is an ambitious outline of the college’s aspirations for the next decade, and beyond.

Jul 26, 2018
Primary Purpose/General Description   Working independently, the Coordinator for Alumni and Parent Relations - Signature Events and Parent Programs performs a broad range of highly skilled administrative functions for the Alumni and Parent Relations unit (APR). Reporting to the Director of Alumni and Parent Relations (DAPR) and working in support of the Associate Director of Alumni and Parent Relations, this position will provide vital support for the planning and execution of APR’s signature events and will serve as a resource for supporting and elevating Advancement’s interactions and engagement with its constituent volunteers, in particular the Parent Leadership Council (PLC) and the Alumni Admission Ambassadors (AAAs). The primary area of responsibility is to offer a full range of logistical support for APR’s signature campus events, Alumni Weekend (AW), Family Weekend (FW) and Parent Orientation (PO). This includes working directly with key vendors on and off campus to facilitate all aspects of these programs, and working in a highly collaborative environment with the members of the Alumni Weekend Planning Team (AWPT) which drives the overall planning and execution process for AW. The secondary area of responsibility is to serve as primary administrative support for existing alumni and parent volunteer programs, to include the PLC and AAAs, and for development of new volunteer engagement opportunities. This entails working with APR, the Alumni Association Board of Governors (AABOG), the Office of Annual Giving, the Office of Admission and other community stakeholders to ensure consistency in the management and communications for these volunteers. Knowledge of the organization, policies and procedures of the College(s) and the exercise of frequent independent judgment in making moderate administrative decisions is essential.     The successful candidate will be expected to have an appreciation for and commitment to a clearly articulated set of core departmental values that have recently been established by all members of the Office of College Advancement (OCA), and which align closely with the College’s Student Honor Code. Specifically, OCA’s core values include a commitment to act—personally and professionally—in a manner that demonstrates Integrity, Compassion, Accountability, Respect and Excellence (ICARE).   Description of Duties and Responsibilities: Support the Associate Director as needed in the planning and execution of Alumni Weekend, Family Weekend and Parent Orientation. Oversee the development of all online registration and reservation systems for these events. Organize all registration counts and materials for each event, providing routine updates to the associate director for planning purposes. Support members of the APR team and the AABOG in administrative volunteer management, including but not limited to recruitment, routine communications/mailings, tracking and reporting. Monitor content on relevant websites and ensure necessary updates are made in a timely manner. Organize and attend event meetings, including regularly-scheduled AWPT meetings, take notes on every meeting and publish those within three working days. Draft meeting agendas, in consultation with the Associate Director or Director. Work with Coordinator of Alumni and Parent Relations to track and manage fiscal activity for Alumni Weekend, Family Weekend and Parent Programs. Coordinate with mail house vendors to merge information from the Advancement database with mailings to selected groups of constituents; manages all parent mailings, Alumni Weekend mailings, and reunion volunteer mailings. Partner with other key offices to plan and execute programming, such as (but not limited to) Career Services, Division of Student Affairs, Dean of Faculty, Office of Admission, Facilities and Maintenance, Dining Services. Negotiate, within the constraints of College policy, vendor arrangements and facilitate execution of contracts. Respond to requests for assistance and information for alumni@hmc.edu and parents@hmc.edu, and additional inquiries that are received in-person, over the phone, written correspondence, and emails, applying knowledge of policies and guidelines. When necessary, refer requests to appropriate personnel. Maintain and control confidential files. Perform other related duties and tasks as assigned. Required Knowledge, Skills, and Abilities Individuals must possess knowledge, skills and ability to successfully perform the essential functions of the position, with or without reasonable accommodation. Personal integrity and demonstrated commitment to high standards and attention to detail. Ability to work both independently and collaboratively as part of a diverse College Advancement team and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs. A proactive approach to working effectively with administrative and academic stakeholders, faculty, volunteers (alumni and parents), colleagues and students. Strong ability to compose effective written correspondence and to develop reports, agendas, simple proposals, and meeting materials. Strong analytical skills. Highly developed customer service and organizational skills. Proficiency with standard office productivity software (e.g. Microsoft Office programs): Word (including mail merges), Excel, PowerPoint, Adobe Acrobat and Outlook required.   Experience with CRM databases (CX, Raiser’s Edge, Banner, etc.) and alumni relations/fundraising platforms or other similar systems and familiarity with fundraising fundamentals.   Ability to multi-task, prioritize work, and finish assignments by established deadlines, and to direct work of colleagues and student workers as needed. Technical ability to maintain multiple accounts, monitor purchase agreements, contracts and other accounting matters for the department/office. Ability to exercise good judgment, take initiative in managing goals and assignments, and to work independently while also functioning effectively as a collaborative member of the diverse College Advancement team. Qualification Standards Education: Graduation from high school plus two or more years of college or business school equal to at least two years of college, with courses in office administration and organizational procedures; or any combination of education, training and experience that provides the required knowledge, skills and abilities of the position. Bachelor’s degree or an equivalent combination of education and experience preferred. Experience: one to three years of increasingly responsible related experience, preferably in a higher education setting, that provides the knowledge, skills and abilities required. Event management experience is highly desirable. Other Hours: The regular hours of this position are 8:00 a.m. to 5:00 p.m. (with a one hour unpaid meal period). Hours may vary due to the needs of the College or department. Classification and Status: This is a full-time, regular, 12-month, benefits-eligible, non-exempt position. This position reports to the Director of Alumni and Parent Relations. Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, duties, etc.) are subject to change at any time. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without cause or notice, unless otherwise prohibited by law. This job description defines the essential or fundamental job duties of the employment position. It is assumed that the employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 23, 2018
Position Summary The Business Affairs Assistant and Human Resources Analyst performs a wide range of responsibilities in support of services, programs and projects for the Business Affairs Office and Office of Human Resources. Responsibilities are varied and include supporting the student accounts function and the Office of Financial Affairs; collecting and analyzing data; responding to surveys; conducting studies and/or research and preparing reports, and providing administrative support.   The Business Affairs Assistant and Human Resources Analyst must be able to adapt to working in a fast-paced environment and possess the skill, ability and demeanor to work in a highly collaborative team environment with other members of Business Affairs and Human Resources, as well as other staff, faculty, students, and members of the College community. This position interacts with other campus departments, other Claremont Colleges, and The Claremont Colleges Services (TCC) a shared service organization for The Claremont Colleges.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Duties and Responsibilities:   Student Accounts Enter student account data and process outside scholarships (e.g. input Tuition Payment Agreements, student charges, payments, adjustments, etc.). Assist the Student Account Manager at month-end to prepare monthly student billing statements. Assist students and authorized parties with student accounts questions, concerns, training, and troubleshooting, as needed. Assist with routine and non-routine functions such as conducting research on student accounts related matters. Communicate with student and authorized parties regarding account status.   Support for Office of Financial Affairs Greet visitors to the Vice President of Administration and Finance/Treasurer’s Office; respond to inquiries and have backup responsibility for answering the Vice President’s phone, taking messages, and referring callers to other staff and offices as appropriate. Support the Assistant Vice President for Business Affairs/Assistant Treasurer, with scheduling meetings, preparing purchase card statements and receipts for review, and making travel arrangements, as assigned. Assist with accumulation, analysis, reconciliation, and data entry of various accounts, processes and reports. Support the implementation of new systems through assisting with data management and coordinating training. Various administrative functions, including distributing the Office of Business Affairs’ mail.   HR Data Collection, Analysis & Reporting Partner with members of the Office of Human Resources and BAO staff to gather, prepare and analyze statistical data to respond to salary and benefits surveys, such as AICCU, AAUP, CUPA-HR, USNWR, etc. Compile, review, and analyze data for the College’s Affirmative Action Plans (i.e. Female & Minorities, Veterans, and Individuals with Disabilities) from internal and external sources (e.g. applicant tracking system, payroll system and faculty recruitment services) for submission to a third-party vendor for statistical analysis. Assess data and issue reports on findings such as recruitment venues and applicant demographic information; communicate findings with the AVP for HR and Cabinet as appropriate. Assist with the administration of the College’s annual staff salary increase program; develop, maintain, and distribute spreadsheets for managing the process; calculate and process increases; audit and correct data; assist with preparing staff notification letters; and collaborate with the Budget Director in reconciling the College’s salary budget. Prepare the annual VETS 4212 form and/or other required forms for reporting and submit as required. Collaborate with the Office of Institutional Research in completing and submitting specific sections of the annual Integrated Postsecondary Education Data System (IPEDS) survey. Compile data and statistics in support of annual HR processes (AVR-Ride Share Survey, Service Awards Recognition, etc.). Assist with compiling data and statistics for the annual performance evaluation program. Compile new hire survey data and exit interview data and prepare reports as required. Assess employment activities and practices (e.g. turnover, overtime, etc.) as needed, and generate other routine and ad-hoc employment-related reports; assess data and, where appropriate, identify issues and recommend strategies to improve business processes and practices.   General Administrative Support Maintain and organize electronic files. Processes invoices into the system for approval. Assist with processing and payment of the College Rideshare program. Provide clerical office support such as preparing recruitment, onboarding, and exit interview materials. Provide assistance with scheduling and coordinating orientation meetings, as required. Conduct and process verification of employment for faculty and staff. Work collaboratively with members in Business Affairs and Human Resources in the delivery of services. Participate in departmental staff meetings and attend other meetings as required. Other duties as assigned.   Summary of Qualifications:   Education and Experience:   Education: Bachelor’s degree in accounting, finance, business administration, human resources management, or a related field required.   Experience: Minimum of five years of related experience that includes functional experience with an integrated Finance and/or HRIS system, data compilation and analysis; use of spreadsheets in preparing reports and analyzing data; and HRIS experience.   Required Knowledge, Skills, and Abilities Advanced skills in Excel, including the ability to create complicated spreadsheets with a high degree of accuracy. Demonstrated analytical skills and proficiency in using various software and spreadsheets (e.g. Microsoft Office software) and the ability to adapt to and learn new software (including Workday or other cloud-based systems) and electronic processes. Demonstrated ability to retrieve data from databases and information systems and organize it for review and analysis. Excellent oral and interpersonal communication skills, and demonstrated ability to write clearly using proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work. Well organized, detail-oriented and able to prioritize and manage multiple tasks and shifting priorities with competing deadlines. Demonstrated self-starter with excellent judgment; follow-up, and problem-solving skills. Ability to maintain a positive, effective and cooperative working relationship with various campus constituencies. Attentive to confidentiality and the importance of safeguarding confidential and sensitive information. Ability to function in a team environment and to work independently. Ability to handle confidential material with discretion.   PREFERRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of Workday or similar financial and/or HR SAS systems preferred. Experience working in higher education or a non-profit environment.   LICENSES/CERTIFICATES Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier. Financial and/or Human Resource certification a plus.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 20, 2018
The Associate Dean for Institutional Diversity (ADID) directs the Office of Institutional Diversity, serves on the senior leadership team for the Division of Student Affairs, and works closely with the President and Cabinet Members. Reporting to the Vice President for Student Affairs/Dean of Students, the ADID develops and oversees programs, services, and initiatives that promote diversity, inclusion, equity, and social justice and cultivates and communicates a common vision as an essential element of the mission of Harvey Mudd College. The ADID and the Academic Associate Dean for Diversity (ADD), who reports to the Dean of the Faculty, together lead and coordinate the College’s efforts in all aspects of diversity, inclusion, educational equity, cultural understanding, and capacity building.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities: Advance the College’s mission and goals related to diversity, equity, and inclusion by implementing existing programs, policies, and initiatives as well as developing and implementing new ones, as needed. In collaboration with appropriate offices, set metrics and collect, analyze, recommend and disseminate institutional qualitative and quantitative data to measure the progress of diversity initiatives and programs, including leading campus climate studies when appropriate. Identify, design and implement modifications and improvements. Identify evolving trends in diversity and technology to develop innovative learning strategies for social justice education in the curriculum and in the co-curriculum, as well as cultural competence and capacity building programs, for students, faculty and staff.   Under the direction of the VPSA, works with campus leaders including Cabinet Members to ensure that diversity and equity issues are an integral aspect of all institutional initiatives and strategic planning.   Serve as a resource for diversity and inclusivity for the campus community and in particular with colleagues responsible for faculty, staff, student and alumni development; collaborate with departments regarding specific initiatives such as those listed below: With the Academic Associate Dean for Diversity, lead the Summer Institute Program for new students. Collaborate with the Office of Admissions to select participants; hire student staff and develop team-building and leadership components of the program. Collaborate with the Office of Admissions to provide support and outreach for underrepresented prospects, applicants, and their families. Serve as campus liaison to local and national organizations that provide support and community for underrepresented college students. As directed by the Human Resources Office, partner in the development of the College’s Affirmative Action Plan as a resource in identifying staff recruitment and retention strategies Advise and mentor students who experience minoritization and serve as their advocate and liaison. Supervise the Assistant Dean for Institutional Diversity and work with the Assistant Dean to initiate programs, training sessions, and discussions to foster awareness of, and commitment to, institutional diversity goals among students, faculty, and staff; provide training, support, coaching, recognition and ongoing feedback, and evaluate performance. Advise and support a variety of student organizations designed to help students achieve their personal and professional goals. Work closely with The Claremont College’s Office of Black Student Affairs, Chicano Latino Student Affairs, The Queer Resource Center, the Asian American Student Advisory Board and other Consortium-wide diversity resources on a variety of student development programs. Serve as an active participant in the Claremont Colleges Inclusive Excellence Committee. Represent the Division of Student Affairs as an active participant on internal and external committees and task forces. Oversee the budget of the Office of Institutional Diversity and administer Student Affairs and College business practices and policies. Keep abreast of relevant trends and issues in higher education and participate in regional and national professional development opportunities. Other duties as assigned by the Vice President for Student Affairs/Dean of Students.   Summary of Qualifications:   Education and Experience: Preferred Experience Experience working with students in STEM (science, technology, engineering and mathematics) fields is desirable, but not required.   Education Master’s degree in student affairs, social science or a related field with at least seven years of related experience. Licenses Licenses/Certificates: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.   Required Knowledge, Skills, and Abilities Demonstrated independent judgment and initiative; ability to exercise leadership and engage others to advance diversity and inclusivity, work both independently and as part of a team, manage multiple projects, and meet deadlines. Ability to establish priorities and focus on strategies that are attainable and achieve results; ability to anticipate challenges and opportunities; and strong problem-solving skills. Experience leading an identity center or office. Capacity to integrate the vision for diversity with the College’s strategic vision and academic and administrative goals. Ability to work with all internal and external constituents of a college community, especially students and faculty, and the ability to establish and maintain collaborative and productive relationships. Demonstrated effectiveness with mentoring, coaching and supervisory skills. Demonstrated ability to effect change through new practices and programs and with existing practices and programs that engage the campus community; ability to analyze data and identify modifications to programs. Knowledge of best practices, recent innovations, and the leading issues in the national discussion of diversity and inclusivity and effective strategies and programs. Knowledge of effective counseling techniques for college students, as well as negotiation, mediation and dispute resolution skills. Excellent interpersonal, listening, oral, written and presentation skills; and the ability to articulate the importance of diversity and inclusivity to various campus constituencies. Ability to manage and oversee financial and administrative processes and policies. A high level of personal integrity and the ability to exercise good judgment and discretion.   Pronouns She/He/They   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 18, 2018
Harvey Mudd College is seeking applications for the position of Associate Director Facilities Maintenance. Working independently, and with a strong focus on customer service, the Associate Director, Facilities Maintenance (ADFM) assists the Assistant Vice President for Capital Projects and Facilities (AVP) in managing all aspects of routine, emergent, and preventive maintenance and repair of equipment and systems throughout the campus. The ADFM directly supervises HMC Building Mechanics and General Maintenance Technicians, outside contractors and temporary/on-call maintenance support staff in performance of daily, periodic, annual and special maintenance and repair assignments. The ADFM provides assistance and makes recommendations in evaluating staff performance; recommends personnel actions such as recognition, disciplinary action, pay changes, etc.; and plans and implements staff training programs. The ADFM responds to work requests and reports from College constituents (students, faculty, and staff) regarding repairs or other work needed in classrooms, labs, offices, dormitories, etc.; manages repairs as appropriate to HVAC, plumbing fixtures, equipment, electrical devices and appliances; arranges for repairs requiring special or more skilled attention, and provides tracking and follow-up for such maintenance and repairs. While performing duties on campus, the ADFM is expected to take note of and recommend rapid and cost-effective aesthetic improvements that could be made to various facilities, as appropriate; and ensure compliance with all institutional policies, government regulations and safety guidelines. The ADFM is also responsible for supervising and managing the College’s Plant Operations/Mechanical, Electrical and Plumbing (MEP) systems and taking a leadership role in providing information, advice and consultation to various constituents regarding Plant Operations/MEP systems. Job functions and responsibilities are performed independently and encompass the following areas in plant operations/systems: (1) planning and management, (2) budget management, (3) supervision, (4) sustainability, (5) utilities and central plant, (6) information management, (7) teamwork, and (8) special projects/activities. Summary of Job Responsibilities: Maintenance and Repair Responsibilities Leadership and Communication General Plant Operations Administration Facilities Work Order System Plant Operations/MEP Systems – Planning and Management Plant Operations/MEP Systems – Budget Management Supervision of Plant Operations Staff Sustainability Utilities and Central Plant Information Management Collaboration/Teamwork Safety and Work Habits Other related duties as assigned Please visit www.hmc.edu/employment to view a complete job description identifying the job responsibilities in greater detail. Summary of Qualifications: Education and Experience: Required: High School diploma or GED required; Trade or technical school diploma or degree and/or combination of relevant work experience and professional certifications required. Minimum of five years of increasingly responsible and related experience in facilities maintenance, repair, and plant operations and management (including supervision), with a focus on MEP systems Demonstrated experience and familiarity with California building codes Preferred: Bachelor's degree in mechanical or electrical engineering or an equivalent combination of education and relevant experience. Related experience in an academic institution or educational environment Demonstrated experience with leading and implementing change in an organization. Ten years of increasingly responsible and related experience (including supervision) in facilities plant operations and management, with focus on MEP systems. Engineering registration. LEED certification Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.  
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 06, 2018
The Research Computing Specialist will primarily work in close relationship with faculty, students and instructional staff at Harvey Mudd College, providing professional support in the use and integration of discipline-specific information technologies and tools into their teaching and research, with particular attention to engineering, mathematical, statistical, modeling, graphing and high performance computing tools; in the design, development, and implementation of course materials, learning modules, and course management software. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” Summary of Job Responsibilities: Collaborate with faculty to provide expert support for mathematical, statistical, analytical and graphing software used by faculty in the seven HMC academic departments Proactively research, analyze and evaluate software tools and toolkits. Recommend new software and other tools to faculty. Train student, faculty and staff in the use of discipline specific software to ensure basic levels of literacy are achieved. Provide support for students in the use of mathematical, statistical and design software. Lead and contribute to the College's faculty development programs, by offering workshops for faculty and consulting with faculty one-on-one. Write documentation in the form of tutorials, web pages, FAQs, etc. Consult with faculty on high performance computing needs, asses and analyze needs and make recommendations to CIS management regarding high performance computing resources. Collaborate with faculty to produce instructional materials and make them widely available. Work with User Support team to install, analyze, test and maintain software on departmental lab and research systems. Collaborate with colleagues within The Claremont Colleges Services to develop joint projects in support of instructional technology initiatives. As appropriate or necessary, supervise and evaluate the performance of assigned staff. Keep abreast of developments in higher education technology with an emphasis on scientific and engineering disciplines; report back to the HMC community about developments as appropriate. Participate in cross-functional teams what work on educational technology projects. Coordinate team work when assigned to the position of team leader. Summary of Qualifications: Education and Experience: Education:   Master's degree in Computer Science, Mathematics or Engineering Experience:   Three year's experience with: Using mathematical and statistical packages such as Mathlab, Mathematica, LeTeX, SPSS, and R, as well as modeling, simulation and data visualization software such a Gaussian, Materials Studio, COMSOL, and Tableau, in order to train others in their use, troubleshoot issues and evaluate other applications within the genre High performance and parallel processing in cluster environments as well as multi-core, multi=CPU, and GPU systems in order to provide advise and make recommendations to faculty Programming languages such as Python, Java, C/C++, and/or Fortrain in order to assist faculty in the creation of research and instructional software Cloud computing and visual machine environments in order to evaluate different resources, set up the environments, and provide support Using and supporting operating systems including Linux, Apple OS X, and Microsoft Windows Application software including word processing, spreadsheets and database management, web authoring tools, multimedia software development tools, course management software, digital asset management software, and working in a team environment such as a research group or academic/administrative department REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Detailed knowledge of mathematical and statistical packages such as Mathlab, Mathematica, LeTeX, SPSS, and R, as well as modeling, simulation and data visualization software such a Gaussian, Materials Studio, COMSOL, and Tableau, in order to train others in their use, troubleshoot issues and evaluate other applications within the genre Detailed knowledge of parallel processing in cluster environments as well as multi-core, multi=CPU, and GPU systems in order to provide advise and make recommendations to faculty Detailed knowledge of programming languages such as Python, Java, C/C++, and/or Fortran in order to assist faculty in the creation of research and instructional software Working knowledge of cloud computing and visual machine environments in order to evaluate different resources, set up the environments, and provide support Detailed knowledge of the theory and exemplary practices for integrating technology into the instructional enthronement of a liberal arts college. General knowledge of operating systems including Linux, Apple OS X, and Microsoft Windows. Ability to advise users on appropriate selection of operating systems to achieve identified goals. General knowledge of application software including word processing, spreadsheets and database management, web authoring tools, multimedia software development tools, course management software, digital asset management software Ability to: Research, analyze and recommend new software and hardware Communicate technical issues to uses in a clear and effective manner Communicate effecitvley both orally and in writing with a diver poiulation Learn new software applications quickly. Interpret, apply and explain rules, regulations, policies, and procedures Establish and maintain cooperative and effective working relationships with others, using tact, patience and courtesy Operate a computer and assigned office equipment Analyze situations accurately and adapt an effective course of action Meet schedules and timelines Work with people in such a manner as to build high morale and group commitments to goals and objectives Define realistic, specific goals and objectives and to prioritize them Work with staff to provide high quality customer services. Identify problems and work with staff to recommend and implement solutions Work independently with little direction in a dynamic and goal-oriented work environment Plan and organize work Prepare comprehensive narrative and statistical reports Supervise and evaluate the performance of assigned staff Work at a high level of independence and exercise good judgment in making decisions Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 05, 2018
The Communications Specialist for the Office of Communications and Marketing is responsible for a broad range of highly skilled communications and administrative duties in support of the College’s communications and marketing activities, which include publications, design, visual media and digital media. The individual in this position must possess excellent written and verbal communication skills, outstanding organization of—and experience with—project tracking, meeting coordination, an understanding of desktop publishing and broadcast email marketing fundamentals and software, the ability to meet deadlines and balance multiple priorities, the ability to think logically and creatively, and a willingness to work in a collaborative, diverse and fast-paced work environment. The position reports to the Assistant Vice President for Communications and Marketing/Chief Communications Officer and also provides essential day-to-day administrative support to the AVP and the department.   Paramount to the work of the Communications Specialist – as a member and representative of the Office of College Advancement (OCA) and as a member of the broader HMC community – is the appreciation for and commitment to a clearly articulated set of core departmental values that were established in 2011 by all members of OCA, and which align closely with the HMC Student Honor Code. Specifically, OCA’s core values include a commitment to act – personally and professionally – in a manner that demonstrates Integrity, Compassion, Accountability, Respect, and Excellence (ICARE).     About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities: COMMUNICATIONS AND MARKETING PROJECT MANAGEMENT EMAIL MARKETING - Oversee and manage email marketing for the College (Salesforce Marketing Cloud) in coordination with various campus users, receive email marketing requests, maintain deployment calendar and project timelines, collect copy, assist with list/data extension creation, design layout, edit drafts and oversee proofreading process, enforce deadlines, deploy email marketing campaigns, maintain archives, statistical reporting and analysis, pull bounce lists as needed, maintain header image library, create new user accounts and assist Advancement Services with trouble-shooting issues CONTENT PRODUCTION – In conjunction with other members of the Communications and Marketing editorial team, write, edit and review content for a variety of communications, including both print and interactive vehicles. PHOTOGRAPHY BOOKING AND ARCHIVING- Oversee and manage photography booking, briefs, job estimates, and serve as liaison to photographers, enforce photography policies/deadlines, annually update required photographer agreements, create/maintain annual photography budget and calendar, schedule and coordinate faculty/staff portrait sessions, research new photographers for freelance pool, process/forward invoices, oversee and manage photography archives, receive digital photos/contact sheets from photographer, keyword and upload to server/online database/Flickr PROJECT MANAGEMENT SYSTEM - Oversee traffic management through project management system (FunctionPoint), creation of new jobs and accounts, schedule template updates, training of new staff and partners; serve as liaison to FP support; troubleshoot issues and brainstorm new ways to best utilize FP HMC MERCHANDISE – Approve student worker(s) timesheets, create UPC codes for new products, maintain product and descriptions document, generate monthly sales tax reports and manage inventory tracking DEPARTMENTAL SUPPORT Submit invoices, make purchases, process check requests, journal vouchers, travel reimbursements and other financial documents Oversee, maintain and organize office equipment and supplies Manage filing, archives and record-keeping, data entry Prepare routine and special business correspondence, answer phones, email Follow unit and departmental policies and procedures Manage and update internal team calendar with relevant upcoming events, assist with scheduling for AVP, room reservations and coordinate weekly staff meetings including scheduling, agenda preparation, reminders for agenda item submissions and action item follow-up Maintain and control confidential files Perform other duties and tasks, as assigned Summary of Qualifications: Education and Experience: Education: Bachelor’s degree in marketing, communication, journalism, public relations or related field; or a combination of education, training and relevant experience that provides the required knowledge, skills and abilities of the position. Experience: One to three years of experience that provides the knowledge and skills required. Experience in a development and/or communications unit, particularly of a college or university. Licenses/Certificates: Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Individuals must possess the knowledge, skills and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed. Macintosh platform experience required, experience and knowledge of other systems such as Windows. Working knowledge of standard office productivity software and desktop publishing software (Word, Excel, PowerPoint, Adobe Acrobat). Familiarity with Creative Suite (InDesign, Photoshop, Bridge), a plus. Detail-oriented with excellent organizational skills and project management skills, and the ability to prioritize and meet a variety of continuous deadlines. Ability to work independently and manage multiple tasks effectively. Strong interpersonal, written and verbal communications skills. Proven expertise in editing and writing, able to adhere to HMC’s print and web-related style standards. Demonstrated telephone and customer service skills that convey a professional image; and the ability to effectively interact with internal and external constituents. Ability to apply basic math and budget monitoring procedures in maintaining financial/budget records. Statistical experience for analytics, a plus. A willingness, ability and desire to learn the latest web technologies. Familiarity with HTML, web content management systems and broadcast email marketing tools helpful. Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs. Ability to work occasional weekends or evenings. Ability to direct the work of student workers. Read, write legibly, speak and follow written and oral instructions in English. Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Jul 03, 2018
The Office of Institutional Diversity (OID) in the Division of Student Affairs invites applications for a Graduate Assistant who assist with the development and execution of new and diversity, equity, and inclusion programs for students, staff and faculty in accordance with OID’s mission. This is a great opportunity for someone who is pursuing a career that involves student services and learning experiences, and is interested in cultivating an inclusive and interactive environment for campus in sharing knowledge, experiences and traditions. This is a part-time position and the graduate assistant will work approximately 15 hours per week with a starting hourly rate of $15.00 per hour. Work days and hours may vary due to the needs of the division and/or the College and may include weekends and evenings. Unpaid vacation periods may also be negotiated. This positions reports to the Diversity and Inclusion Program Coordinator. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 830 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions. According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” Summary of Job Responsibilities: Assist in the development and execution of new and existing diversity, equity, and inclusion programs for students, staff and faculty in accordance with the President’s Strategic Vision, OID’s mission, and current OID initiatives. Promote diversity initiatives and programs throughout the HMC community. Assist with development of informational and promotional materials, such as brochures, schedules, or web pages, etc. Assist the Associate Dean for OID and the Diversity and Inclusion Program Coordinator, as well as other Division of Student Affairs staff, with duties as assigned. Assist with the management, training and supervision of student leaders and employees. Collect, compile and analyze information. Assist in programming assessment, workshop development and facilitation, leadership training, and supervision of student leaders. Assist with the management and updating of the OID website. Summary of Qualifications: Education: Bachelor’s degree from an accredited institution required. Currently enrolled in a Master’s program (preferably in Higher Education or Student Affairs). Experience: Experience in Student Activities, Housing or Residential Life, Orientation, Student Government and/or campus programming. Knowledge and interest in working in a college environment. Licenses/Certificates: Valid driver's license and a driving record acceptable to the College's automobile insurance carrier. Knowledge, Skills and Abilities: Excellent interpersonal, writing and verbal communication skills. Ability to work effectively with HMC students. Ability to work independently and exercise good judgment in decision-making. Ability to prioritize multiple duties/tasks and meet deadlines. Ability to think strategically, plan effectively, and manage projects/events. Personal integrity and demonstrated commitment to high standards and attention to detail. Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs. Ability to work weekends depending on programmatic needs. Adept at using software such as Microsoft Office Word, Excel, PowerPoint, Access and Adobe Acrobat. Desired Knowledge, Skills and Abilities: Experience in an educational environment. Experience in managing a student program and working with students. Effective interpersonal skills to work cooperatively and sensitively with individuals from diverse cultures, ethnic groups, and backgrounds. Ability to manage thoughtfully the personal, political and institutional dynamics related to diversity issues. Experienced as self-starter with strong written and oral communications skills. Excellent organizational, time management, and multi-tasking abilities. Willingness to occasionally work non-traditional hours (e.g. evenings and weekends). Strong computer knowledge and experience on a PC or MAC platform; familiarity with Word, Excel, PowerPoint, and other software desirable. Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.  Deadline to apply: Open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.      
Harvey Mudd College Claremont, CA, USA Full-Time