Harvey Mudd College
  • 301 Platt Blvd., Claremont, CA 91711, United States
  • www.hmc.edu

Mission and Strategic Vision

Our Mission

Harvey Mudd College seeks to educate engineers, scientists, and mathematicians well versed in all of these areas and in the humanities and the social sciences so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.

Strategic Vision

When Maria Klawe was installed as the fifth president of Harvey Mudd College in 2006, she shared with the Harvey Mudd community the results of a year of planning and discussion on campus and across the country. “HMC 2020: Envisioning the Future” is an ambitious outline of the college’s aspirations for the next decade, and beyond.

May 03, 2018
Mathematics Department Information Technology Analyst The Harvey Mudd College Mathematics Department seeks an Information Technology Analyst to provide specialized IT support to its faculty, staff and students.  We are looking for a highly collaborative person who will thrive in an academic environment and partner well with the members of the Math Department and with Computing and Information Services (CIS).  The Analyst will support the information technology needs of a dynamic and vibrant department, ranked as among the best in the U.S. The Analyst will join an initiative to define a vision for IT services in the Math Department.  This provides a unique opportunity for the successful candidate to shape the Analyst role and to help build an IT services model that will support the department into the future.  We anticipate that the new model will require CIS to provide day to day operational IT support, allowing the departmental IT Analyst to provide more specialized support. The Analyst will also work closely with Academic and Research Computing Services, a unit of CIS, to provide educational technology and high performance computing resources to the department. Salary commensurate with qualifications and experience. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” Summary of Job Responsibilities: POSITION SUMMARY The Information Technology Analyst position will, in the first year, have two major components. First, the Analyst will join the Mathematics and Computing and Information Services (CIS) departments in an initiative to combine resources in order to provide excellent IT services to the Mathematics faculty, students and staff.  This initiative has three overarching goals: Define a vision for Information Technology Services in the Math Department. Define the role of the IT Analyst position so that the duties and responsibilities of the position focus on IT needs that are unique to Math or that serve the education and research missions of the department. Foster strong relationships between Math and CIS so that: CIS can provide consistent services to the department The respective roles of CIS staff and the IT Analyst are clear CIS can effectively partner with the IT analyst and provide backup for that position While participating in this initiative, the Analyst will initially be on special assignment and report to the CIO. We expect that this assignment will last until the end of the Fall 2018 semester, at which time the position will report to the Mathematics Department Chair. The second major component is ongoing support of the Mathematics Department. While the initiative proceeds, the ongoing IT support of the department needs to be maintained.  The Analyst will work closely with the CIS department staff to ensure that day to day operations continue. DUTIES AND RESPONSIBILITIES Vision & Planning for IT in the Math Department Actively participate in the development of a strategic plan for IT in the Math Department, which will include: Vision Services to be implemented and/or discontinued Specification of roles Actively participate on the CIS Math Initiative team and help to complete the creation of a comprehensive overview of the needs and expectations of faculty, staff and students. (“the overview of needs”). Work closely with the Academic and Research Computing Services team to design the educational and research technology sections of the strategic plan. Work closely with the CIS management team and other CIS staff to articulate the IT support for student capstone experiences (Theses and Clinics). Assist in presenting the IT strategic plan to the Math Department Chair, the IT advisory committee and the department; play a leading role in implementing the plan, once approved. Ongoing IT support  Actively support the CIS User Support Team in providing frontline day to day service to Math faculty, staff and students. The CIS User Support team provides a basic set of services that includes desktop, laptop and mobile device support (Mac, Linux, Windows, IoS and Android), printer support, AV support, tier one networking support, and application support (eg. Office applications, G Suite, Presentation software, Sakai learning management system etc). Provide ongoing support to faculty, staff and students in the use of software such as Mathematica, Matlab, R and LaTeX. Participate on the CIS Linux Support Team initiative, helping the team provide a variety of Linux support services for faculty and students across the College. In the role of Website Content Editor for the Mathematics Department, Update and maintain the relevant sections of the college website at hmc.edu/mathematics Assist in moving the remaining content from the old website at math.hmc.edu to the hmc.edu/mathematics site Participate in annual training on accessibility issues Stay abreast of accessibility issues by learning from the Student Accommodation Advisor, on-line resources, and attending workshops as needed Review quarterly accessibility reports for the website and resolve issues in a timely manner Support the College goal of reducing barriers to accessing electronic content where feasible and appropriate Other Responsibilities Create and maintain needed documentation. Attend and actively participate in CIS Math Service Initiative team meetings, CIS department and unit meetings, Math Department meetings (as required) and other Claremont technical meetings. Attend conferences, training sessions or other professional development events as required. Other duties as assigned QUALIFICATIONS Required Demonstrated ability to work with faculty, students and staff in a higher education setting, maintaining a professional demeanor Demonstrated ability to work well with staff from other departments, vendors and consultants in a team-oriented environment that is fast moving and customer centric Demonstrated verbal and written communication skills to effectively convey complicated technological issues to non-experts Demonstrated ability to learn quickly and thrive in a fast paced environment Ability to adapt to rapid changes, as well as to deal with ambiguity and occasional lack of clarity as plans are worked out Interest in proactively obtaining constructive feedback to foster constant improvement of services Skill in listening to expressed user needs and finding solutions to meet those needs Enthusiasm for identifying new technological solutions and bringing them to the attention of faculty and staff Knowledge of specialized mathematical software such as Mathematica, R, Matlab etc. to assist faculty and students in research and teaching efforts Some proficiency in all three major desktop operating systems (Apple OS X, Windows, and Linux) Basic to intermediate knowledge of Linux in order to participate in the College’s Linux support team. Preferred Knowledge of LaTeX Knowledge of learning management systems such as Sakai, Blackboard or Canvas to support faculty Appreciation for the teaching of mathematics in an environment with very high standards Knowledge of WordPress or similar content management systems in order to fill the role of Mathematics Department website content editor Desired Undergraduate major or minor in Mathematics or related field Knowledge of  Google G Suite for Education Skill in using Footprints or a similar ticketing system Knowledge of and interest in the field of scientific computing OTHER Hours : Regular office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Individual employee hours may vary in response to the needs of the department or College.  All employees are expected to maintain a regular schedule (which is not necessarily 8:00am to 5:00pm) and alert their colleagues when they will be making significant departures from the schedule. Classification and Status : This is a full-time, benefits-eligible, non-exempt position. Reporting : This position will initially report to the CIO and will transition to reporting to the Mathematics department chair upon completion of the initiative, which we anticipate will be the end of the Fall 2018 semester. Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Full-Time
May 03, 2018
Under general supervision, the Building Attendant performs routine and non-routine duties related to the housekeeping operations of the College, giving priority to the cleaning, upkeep of supplies, setup and breakdown for special events. The Building Attendant performs a variety of cleaning tasks requiring physical fitness, safe-working practices, and knowledge of cleaning chemicals, methods, procedures, supplies and equipment to maintain facilities in a clean, orderly and safe condition. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” Summary of Job Responsibilities: Maintains buildings, cleans restrooms and maintains supplies in the building and common areas, refills paper dispensers, empties trash, clears debris, and cleans up spills during events. Coordinates setup requirements with events staff, Dining Services and event vendors to assist in ensuring the proper setup and maintenance of each event. Performs furniture set-up and breakdown for meetings and special events; moves furniture, such as desks, chairs, mattresses and other furniture. Activates and deactivates electronic alarm systems, secures doors, windows, unlocks and locks facilities before and after events as necessary. Cleans offices, classrooms, science facilities, lecture halls, athletic facilities, rest rooms and residential quarters; performs periodic and annual cleaning services/duties. Cleans toilets, urinals, windows, furnishings and light fixtures; changes light bulbs, sweeps and vacuums. Dusts and polishes a variety of surfaces and washes walls. Cleans and disinfects a variety of surfaces. Cleans writing surfaces and erasers. Scrubs and refinishes floors and carpets; refinishes hard, resilient and wood floors; operates mechanical floor cleaners, polishers and carpet cleaning equipment. Disposes of trash and other debris. Removes graffiti. Requests cleaning supplies and materials. Maintains well-stocked and organized supply closets and carts. Summary of Other Tasks Performs minor repairs, including minor plumbing, mechanical or electrical repairs, which may include clearing clogged drains, replacing light bulbs, or tightening window or door hinges, knobs, and locks. Participates in emergency response activities. Responds to emergency situations, including turning off water and gas and other appropriate actions. Performs other related duties. Summary of Qualifications: Education and Experience Any combination of education, training and experience that provides the required knowledge, skills and ability for the position. Preferred at least one year of paid employment experience in custodial or building maintenance assignment(s). May require a valid California Driver's License and possess and maintain a driving record acceptable to the Colleges' insurance carrier. The Claremont Colleges seek to maintain a neat and professional image at all times. A uniform is required and will be provided. May be required to satisfactorily complete a post-offer functional capacity physical test. Building Attendants are required to where uniform and safety equipment. Knowledge, Skills, and Abilities: Individuals must possess knowledge, skills and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Knowledge of maintenance, use, safe operation and repair of cleaning supplies, tools and equipment; knowledge of cleaning chemicals and safe working practices and procedures. Ability to learn proper use of fire extinguishers. Ability to stand, walk, bend, climb, push, pull, stoop, twist, stretch, lift up to 50 pounds from floor to waist level without assistance, climb ladders up to 20 feet with assistance and up to 10 feet unassisted, and be able to work on feet for prolonged periods of time. Ability to effectively and efficiently clean and maintain an assigned area within a predetermined time schedule. Ability to understand and follow oral and written instructions in English. Ability to establish and maintain cooperative working relationships. Ability to work well without continuous supervision. A willingness and ability to work overtime in emergency situations. Demonstrated commitment to and proven skills in providing quality customer service. Ability to maintain open channels of communication with student, faculty, staff and off campus constituents. Ability to respond promptly to customer inquiries. Ability to handle and resolve customer complaints. Ability to direct requests and unresolved issues to the appropriate resource for resolution. Ability to learn internal processes and report details of inquiries, comments, complaints and actions taken to the appropriate resource for resolution. Ability to effectively work individually or in teams as well as with diverse groups. Ability to take initiative and follow-up on matters as needed and as appropriate. Ability to work effectively in a service oriented environment subject to frequently changing priorities. Ability to observe and practice safe working habits. Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits . Deadline to apply: Position will remain open until filled. Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
Harvey Mudd College Claremont, CA, USA Full-Time
May 03, 2018
The Business Affairs Administrator works independently, exercising a high level of judgment and discretion in performing a range of high-level administrative, analytical, and complex duties that support the Vice President for Administration and Finance/Treasurer. The Business Affairs Administrator must have the ability to form effective partnerships and interact with a broad array of constituencies which includes trustees and trustee committees, the President’s Cabinet, students, alumni, faculty, staff, staff from The Claremont Colleges, and other community members. The Business Affairs Administrator must be highly organized, with great writing and follow-up skills as well as work well in a fast-paced environment. Serve as a member of the Business Affairs Office Leadership Team.   About Harvey Mudd College:   Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities:   Administration   Partner with the Vice President for Administration and Finance/Treasurer and the Assistant Vice President for Business Affairs in managing and coordinating communications between the Treasurer and Business Affairs Offices and various constituencies.  Assist with the coordination and preparation of materials for the Board of Trustees Committee meetings for which BAO and the units within BAO are responsible.  Monitor progress in each unit to ensure deadlines are met.  Attend Audit and other Trustee Committee meetings as assigned. Administer the College’s cell phone policy; review, and assess requests for an allowance under the policy.  Oversee and manage requests for College-issued purchase cards; issue guidance to departments regarding proper use of purchase cards. Assess and review BAO compliance, business and finance policies and procedures to determine needed revisions, or if new policies and/or procedures need to be implemented.  Conduct research and collaborate with college constituents to ensure tax, legal, regulatory, and policy compliance.  Communicate new/changed policies to the College community. Receive and review legal invoices pertaining to confidential matters and process for payment.  Manage the BAO website and coordinate postings with other BAO units. Take notes for BOLT Meetings and follow-up with other BOLT members regarding status of selected projects. Takes lead on managing collaborative enrollment process to inform the Office of Admission on size of next year class. This includes working with representatives from Admission, BAO, Division of Student Affairs, Registrar, Dean of Faculty and other departments. Independently and collaboratively work on and coordinate various projects and process improvement initiatives for BAO; analyze current practices and procedures; conduct research; recommend changes or new approaches. Risk Management Partner with Vice President, and BOLT members to continuously assess the College’s risks. Take the lead to manage/update College’s Risk Management tool and periodically present to the President’s Cabinet and Trustee Audit Committee. Partner with Office of Financial Affairs to conduct internal control assessments, develop internal control procedures, and/or prepare assessments/deep dives. Proactively meet with College departments to become familiar with programs and assess potential risks.  Advise department directors/chairs on how to mitigate risk(s) and liability and implement changes and processes.  Follow up with departments to ensure proper procedures are being followed. In accordance with the College’s Contract Review Procedures, review all contracts, regardless of the amount.  Research and resolve issues with contract terms, recommend modifications and consult with the Vice President as needed. Serve as a liaison between vendors and the College in negotiating contract terms, as needed. Collaborate and consult with TCC Services’ Insurance Administrator as needed and The Claremont College’s insurance carrier(s) regarding issues and potential claims. Conduct risk management research, develop forms/templates, prepare and provide reports, and maintain records for compliance. Investigation   As directed by the Treasurer, conduct investigations regarding fraud, or other types of investigations.     Summary of Qualifications:   Education and Experience   Bachelor’s degree in accounting, English, communication or related field. Minimum of four years of relevant experience working in a related field that preferably includes working with audits, internal controls, risk, issues, contract review, administration, and/or policy/procedures creation and administration.   Required Knowledge, Skills and Abilities: Strong comprehension skills and the ability to understand, research and interpret issues of varying degrees of complexity.  Ability to lead and manage new projects and assignments through completion that may include areas for which there is no prior knowledge or experience. Effective and excellent communications skills; written and oral.  Knowledge and ability to use proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work. Ability to research and compile information, analyze it and exercise judgment in selecting what to include in communications and documents.  Effective interpersonal skills that include tact, patience, diplomacy, the ability to adapt communication style to a constituent, and the ability to remain calm and poised in challenging and difficult situations.  Ability to maintain neutrality and handle issues of complex and extreme sensitivity. Strong technology skills, with high proficiency and skills in a variety of computer programs including Google Docs, Google Spreadsheet, Word, Power Point, Excel and web content software (e.g. WordPress). Strong analytic, problem solving, critical thinking and research skills. Ability to read and interpret complex legal documents to evaluate their impact on college policy, procedures and risk. Demonstrated organization, follow-up, time management, and multi-tasking skills and ability to meet deadlines and attend to details in a busy, fast-paced environment. Commitment to continuous improvement and demonstrated ability to initiate improvement projects. Preferred Qualifications and Experience Experience in managing an Enterprise Risk Management (or similar) program. Experience in conducting internal control assessments, developing internal control procedures, and conducting investigations. Experience in interacting with a board audit committee or other board committees. Experience with interacting with and presenting to senior level executives. Advanced skills in Excel, including creating sophisticated macros. Four or more years of public accounting/auditing experience. Seven years or more of relevant work experience. Master’s degree in related field.   Application Procedures:   Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Claremont, CA, USA Full-Time
Mar 14, 2018
Reporting to the Vice-President for Student Affairs/Dean of Students, the Director of the Office of Career Services provides leadership and direction for a comprehensive Career Services office consistent with an undergraduate liberal arts college of science and engineering. The Director serves as the primary liaison between the College, its students and alumni, and potential employers in the development of career education, career identification and search, and pursuit of employment opportunities   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities:   Manage the day-to-day operations to ensure efficient, timely and effective programs and services to students, alumni and employers.  Monitor, analyze and evaluate scope of services and plans, implement and direct new programs as needed. Oversee fiscal planning, operational budget and management. Ensure that expenditures are within the approved budget.  Supervise, provide guidance and leadership to staff and student employees. Conduct staff evaluations; approve work schedules and time sheets.  Provide high quality career development services to students and alumni.  Organize career seminars and workshops, networking opportunities, and other career-related programs that are presented by OCS staff, alumni and employers.  Create on-going campus outreach efforts to engage students throughout their four years.  Communicate with department chairs and other faculty to ensure the career services office is meeting the needs of departments. Collaborate with the Associate Dean for Research and Experiential Learning to inform students of summer research opportunities in all academic departments.  Maintain relationships with a robust number of established employers that consistently recruit on-campus.  Implement outreach efforts to new employers to develop summer and full-time employment opportunities for students.  Oversee all recruitment efforts including on-campus recruiting visits and annual Career Fairs.  Collaborate with the Director of Corporate Relations to learn about new employers who want to recruit students.  Manage and review career information resources and the OCS website.  Prepare, publish and distribute an annual Career Services report on yearly activities and Senior Exit Survey conducted with the Office of Institutional Research.  Make presentations to prospective parents for the Office of Admissions as well as presentations to parents during Orientation and Family Weekend.  Advise on the graduate school application process; serve as prelaw advisor.  Collaborate with the Directors at the other Claremont Colleges; share a career management system (currently Handshake); attend monthly meetings.  Promote the reputation of the college through involvement in local, regional (e.g., MPACE) and national (e.g., NACE) organizations in the field of career services.  Adhere to the Principles for Professional Conduct for Career Services.     Summary of Qualifications:   Education and Experience: Master’s degree in Career Counseling, Counseling, Student Personnel Services or related area.  A minimum of five years of progressively responsible experience demonstrating a comprehensive understanding of career development, job search strategies, employer relations, contemporary recruitment methodologies, and trends in career services including the use of current technologies.  Experience working with undergraduate student populations in STEM fields is preferred, but not required.    Knowledge, Skills, and Abilities:   Individuals must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.   Proven ability to function in a leadership capacity, working with minimal supervision and a high degree of autonomy in establishing priorities and decision-making.   Experience developing and implementing comprehensive career programming.  Excellent interpersonal and communication skills including verbal and written Outstanding presentation skills in communicating effectively to large and small audiences.  Demonstrated marketing and event/project management experience. Knowledge of and ability to use computer applications and the internet for commonly used databases and web sources to assist students with internship, job seeking or graduate school exploration.  Proven ability to work creatively and effectively with students, faculty, staff, alumni and employers. Excellent organizational skills with an attention to detail. Ability to collaborate with others and work effectively as a member of a team. Able to work effectively and sensitively with individuals from diverse cultures, ethnic groups, lifestyles and backgrounds. Able to conceptualize, design, develop and implement programs Demonstrated ability to supervise others and resources. Must possess a strong work ethic and personal integrity.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.    
Harvey Mudd College Claremont, 91711, United States Full-Time
Mar 09, 2018
Harvey Mudd College is recruiting for a highly motivated and detail-oriented Data Entry Coordinator to work in the Advancement Services Office, within the Office of College Advancement. This is a full-time, benefits-eligible, non-exempt, temporary position that reports to the Director of Advancement Services. This temporary position is up to a 18 month commitment, depending on funding availability. Starting salary is dependent upon qualifications. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits   The Data Entry Coordinator (Coordinator) is a member of the Harvey Mudd College Office of College Advancement (OCA). This position performs a range of responsibilities within OCA including gift processing and data entry related operation. Responsibilities include daily gift/pledge entry/validation, preparing donor receipts, biographic data entry and on-going data cleanup. This position requires attention to detail, a technical aptitude and a proclivity toward working with data. While this position reports to the Director of Advancement Services, the Coordinator also works directly with the Assistant Director of Advancement Services and two Advancement Services Coordinators, the Research and Prospect Management team, the Business Affairs Office and The Claremont Colleges Services (TCCS) Financial Services department. The Coordinator may also participate in a broad range of administrative support functions.   Paramount to the work of the Coordinator as a OCA team member and representative of HMC is the appreciation for and commitment to a clearly articulated set of core departmental values that were established in 2011 by all members of the OCA, and which align closely with the HMC Student Honor Code. Specifically, the OCA core values include a commitment to act – personally and professionally – in a manner that demonstrates Integrity, Compassion, Accountability, Respect and Excellence (ICARE).     About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities: Perform daily gift and pledge entry in a timely and accurate manner. Generate gift receipts for donors and send out daily/weekly gift reports to OCA staff.  Maintain demographic data on College constituents, including interpreting and fulfilling biographic data entry requests from various sources while ensuring data integrity. Assist with quarterly NCOA (National Change of Address) updates.  Identify, inform supervisor and assist in the resolution of data or operations inconsistencies. Maintain scanning and filing of gift and constituent related documentation.  Ensure that work station keeps confidential information secure.  Provide back-up support throughout department as needed. Perform other duties as assigned and participate in OCA events as a representative of the College as needed.   Summary of Qualifications: Education and Experience:   Required :  Minimum of two years of college or accounting course work or equivalent work experience.  1-2 years of data entry experience working in a fast-paced environment, preferably in a nonprofit development office.  Strong administrative and technical skills, including a proficiency with Microsoft Office.   Preferred : Bachelor’s degree.  Three or more years of experience in gift processing and/or biographic data maintenance.   Knowledge, Skills, and Abilities: Ability to work independently, exercise good judgement and make accurate independent decisions regarding appropriate recording and retrieval of data.  Ability to multi-task and consistently handle a myriad of gift, pledge and other data processing situations, following department protocols. Possess excellent organizational skills and the ability to track infrequent tasks and problem solve. Ability to handle frequent interruptions, meet deadlines and prioritize multiple projects. Possess a positive attitude and strong work ethic. Possess strong interpersonal, written and verbal communications skills.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.      
Harvey Mudd College Claremont, 91711, United States
Mar 07, 2018
Harvey Mudd College invites applications for the Associate Director for Human Resources – Employment & HR Services (Associate Director) position in the Office of Human Resources. The core of this position requires a highly detailed, motivated, process-driven and proactive person who embraces the opportunity innovate and foster continuous improvement in a campus environment, and has a proven record of providing excellent customer service.  This is a regular full-time, benefits-eligible, position that reports to the Assistant Vice President for Human Resources. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions.   According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.” POSITION SUMMARY The Associate Director for Human Resources – Employment & HR Services (Associate Director) is responsible for recruitment & retention, compensation, benefits and leave management, performance management, policy administration, investigation support, and HR services. The Associate Director partners with the Assistant Vice President for Human Resources to support human resource initiatives, employment practices and human resource services for the College.   The Associate Director interacts with various offices at The Claremont Colleges (TCC) Services.  The Associate Director will assist in overseeing HR services which also include monitoring and analyzing workplace trends, policies, procedures, and best practices to enhance the opportunity for all employees to contribute to the College goals and objectives.  DUTIES AND RESPONSIBILITIES Recruitment and Retention · Oversees the recruitment process for exempt and non-exempt staff, including job description development, job posting and advertisements, applicant screening/interview processes, hiring and onboarding.  · Partners with hiring managers to provide guidance on department reorganizations and restructures, assessment of staffing levels and research related to job redesign. · Oversees the applicant tracking system and serves as primary contact regarding questions, training and support for the community.  Leverages system capabilities and creates employment reports and metrics as needed.  · Manages the employment hiring process including offer letters, pre-employment background checks, Form I-9s and other employment related processes. · Manages the online onboarding process for faculty and staff.  Serve as the liaison with TCC regarding onboarding system issues and upgrades.  Conducts new hire orientation sessions and supports new employees. · Manages HR processes for faculty appointments in collaboration with the Dean of the Faculty’s Office; monitor temporary faculty appointments. · Enters and ensures accurate processing of all employment data into the HRIS system for new hires, employee status changes, and terminations.  Reviews and audits payroll data and makes corrections in collaboration with other Human Resources staff.  Troubleshoots issues with the payroll system and time and attendance system. · Conducts exit interviews for staff and faculty.  Takes a hands-on role with special circumstances exit interviews by coordinating special requests for safety and CIS support.  · Analyzes exit data, identifies trends and makes recommendations to AVPHR. · Oversees annual service award program and provides direction on the planning and implementation for the program. Compensation · Serves as the expert in the area of compensation programs analysis, design, and implementation for compensation programs, ensuring a balance of internal equity, market conditions and fiscal accountability. Develops compensation processes that support the attainment of the College and HR goals and objectives and are in alignment with Federal and State laws. · Provides compensation reporting, analysis, and support related to the College’s annual Affirmative Action Plan study and plan. · Supports the administration of the College’s annual staff salary increase program; leverages the Workday HRIS system to calculate and enter increases; audit and correct data; assist with preparing staff notification letters; and collaborate with the Business Affairs Office in reconciling the College’s salary budget. · Ensure staff and faculty increases and employment status changes are accurately entered in the payroll system by the payroll deadline.  Conduct audits as appropriate. ·  Conducts internal and external market analysis of staff salaries for annual reports and upon request from department managers.  Participates in compensation surveys related to CUPA-HR and other external sources. ·  Reviews requests for revised positions, conducts internal and external compensation analysis and makes compensation recommendations for grade and salary placement. ·  Prepares special studies and recommendations on a variety of total reward programs.  Assists in preparing materials, as well as any related presentations or reports.  ·  Provide support for annual Form 990 data collection for Business Affairs Office. Benefits & Leave Management · Provides staff with new employee orientation and instructions regarding benefits and the College’s policies.  Support benefit open enrollment processes. · Ensures the University participates in relevant annual benefit surveys. Establish process to benchmark external and internal studies. ·  Administers leaves for personal, family or medical reasons working with Human Resources staff; ensure compliance with applicable federal and state laws (e.g. Workers’ Compensation, FMLA and CFRA); serve as the liaison between the College and the Claremont Colleges Services Benefits and/or Disability Administration Office; maintain communication with supervisors and affected employees; and collaborate with departments regarding accommodation requests.  Ensures all related payroll paperwork is processed. · Coordinates evaluations related to Workers Compensation claims and ensure information is provided to TCC Disability Administration. · Provides assistance for employees in need of an ergonomic evaluation through coordination with TCC Services. · Responsible for monthly updates/audits to the meal plan report. · Responsible for posting annual OSHA 300A report. Performance Management · Provides support with the College annual performance management program. · Ensures compliance and support supervisors complete introductory reviews and annual performance appraisals. · Assists with the development and delivery of performance management training. · Supports employees with performance improvement through training and coaching. Policy Administration · Researches, drafts, recommends, implements and communicates College human resources policies and procedures, ensuring compliance with federal and state laws. · Assists with revisions to the HMC Staff Handbook. · Advises department managers and supervisors in developing department policies and procedures. · Collaborates with and assist Business Affairs Office staff in policy development and administration. · Assists with the development and/or scheduling of professional and staff development programs; coordinate programs with consultants. ·  Responsible for the administration of the College online policy training platform, Everfi/Lawroom. Investigation Support · Conducts initial intake meetings for Title IX and/or employee relation investigations. · Partners with Title IX Coordinator and/or Associate Director for HR – Investigations and Employee Relations as necessary. · Compiles investigation intake notes and provides to investigator, as appropriate. Staff Supervision & Development · Supervises the Human Resources Assistant.  Determines and communicates job responsibilities and expectations.  Provides recognition and ongoing feedback and conduct formal performance evaluations.  · Reviews and approves time records and time-off requests to ensure accuracy. Other · Attend department meetings to provide HR presentations and updates regarding policy, HR programs, and related HR topics. · Provides HR expertise to campus committees and task forces, as assigned. · Assumes responsibility for special projects or other duties as assigned. REQUIRED QUALIFICATIONS Education and Experience: · Bachelor’s degree in human resource management, business administration, or related field. · Minimum of seven years of measurable success in a full scope HR generalist role with increasing responsibly; or an equivalent combination of education and experience.  · A minimum of five years’ supervisory experience. Required Knowledge, Skills and Abilities: · Demonstrated competency and experience in the areas of recruitment and retention, compensation, benefits/leave administration, performance management and HR services. · Experience supporting investigations, conducting initial intake interviews, and collaboration with employee relations and/or Title IX function. · Knowledge and understanding of applicable federal and state employment laws and regulations.  Ability to assess programs, services and policies to ensure compliance and best practices. · Strong oral and written communication skills to work effectively with a wide range of constituencies in a diverse community. Ability to speak effectively before faculty, staff and external groups. · Effective interpersonal skills that engender confidence and trust.  Possess a high level of personal integrity and the ability to exercise good judgment and discretion. · Ability to ascertain and protect confidentiality in all relevant matters. · Strong customer-service orientation. · Demonstrated independent judgment and initiative; ability to work both independently and as part of a team, manage multiple projects, and meet deadlines. · Demonstrated skill in managing projects and attention to detail. · Solid organizational and prioritization skills including proven attention to detail · Advanced computer skills with MS Office, HRIS, ATS, payroll systems, and website management. · Experience supervising employees and fostering employee growth and development. PREFERRED QUALIFICATIONS ·   Experience in higher education. ·  Possess and maintain a SHRM Senior Certified Professional (SHRM-SCP) or a SHRM Certified Professional (SHRM-CP) credential. · Certification in compensation and/or benefits preferred. · Certification in Title IX and/or employment investigations preferred. LICENSES AND CERTIFICATIONS Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier. PHYSICAL REQUIREMENTS Normal physical job functions performed within a standard office environment and include reaching, grasping, talking, hearing, seeing and repetitive motions.  May occasionally lift/push/pull items up to 15 lbs. Application Procedures: Please visit https://theclaremontcolleges.wd1.myworkdayjobs.com/HMC_Careers to view a complete job description for this position and obtain information about how to submit an application.   Deadline to apply: Open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.      
Harvey Mudd College Claremont, 91711, United States Full-Time
Feb 28, 2018
Under general supervision, the Building Attendant for events performs routine and non-routine duties related to the housekeeping operations of the College, giving priority to the cleaning, upkeep of supplies, setup and breakdown for special events. The Building Attendant performs a variety of cleaning tasks requiring physical fitness, safe-working practices, and knowledge of cleaning chemicals, methods, procedures, supplies and equipment to maintain facilities in a clean, orderly and safe condition.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities:   Maintains buildings during events, cleans restrooms and maintains supplies in the building and common areas, refills paper dispensers, empties trash, clears debris, and cleans up spills during events.  Coordinates setup requirements with events staff, Dining Services and event vendors to assist in ensuring the proper setup and maintenance of each event.  Performs furniture set-up and breakdown for meetings and special events; moves furniture, such as desks, chairs, mattresses and other furniture.  Activates and deactivates electronic alarm systems, secures doors, windows, unlocks and locks facilities before and after events as necessary.  Cleans offices, classrooms, science facilities, lecture halls, athletic facilities, rest rooms and residential quarters; performs periodic and annual cleaning services/duties.  Cleans toilets, urinals, windows, furnishings and light fixtures; changes light bulbs, sweeps and vacuums. Dusts and polishes a variety of surfaces and washes walls. Cleans and disinfects a variety of surfaces. Cleans writing surfaces and erasers.  Scrubs and refinishes floors and carpets; refinishes hard, resilient and wood floors; operates mechanical floor cleaners, polishers and carpet cleaning equipment.  Disposes of trash and other debris. Removes graffiti.  Requests cleaning supplies and materials. Maintains well-stocked and organized supply closets and carts.   Summary of Other Tasks   Performs minor repairs, including minor plumbing, mechanical or electrical repairs, which may include clearing clogged drains, replacing light bulbs, or tightening window or door hinges, knobs, and locks.  Participates in emergency response activities. Responds to emergency situations, including turning off water and gas and other appropriate actions. Performs other related duties.   Summary of Qualifications:   Education and Experience Any combination of education, training and experience that provides the required knowledge, skills and ability for the position.  Preferred at least one year of paid employment experience in custodial or building maintenance assignment(s).  May require a valid California Driver's License and possess and maintain a driving record acceptable to the Colleges' insurance carrier.  The Claremont Colleges seek to maintain a neat and professional image at all times. A uniform is required and will be provided.  May be required to satisfactorily complete a post-offer functional capacity physical test.  Building Attendants are required to where uniform and safety equipment.   Knowledge, Skills, and Abilities: Individuals must possess knowledge, skills and ability to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.   Knowledge of maintenance, use, safe operation and repair of cleaning supplies, tools and equipment; knowledge of cleaning chemicals and safe working practices and procedures. Ability to learn proper use of fire extinguishers. Ability to stand, walk, bend, climb, push, pull, stoop, twist, stretch, lift up to 50 pounds from floor to waist level without assistance, climb ladders up to 20 feet with assistance and up to 10 feet unassisted, and be able to work on feet for prolonged periods of time. Ability to effectively and efficiently clean and maintain an assigned area within a predetermined time schedule. Ability to understand and follow oral and written instructions in English. Ability to establish and maintain cooperative working relationships. Ability to work well without continuous supervision. A willingness and ability to work overtime in emergency situations. Demonstrated commitment to and proven skills in providing quality customer service. Ability to maintain open channels of communication with student, faculty, staff and off campus constituents. Ability to respond promptly to customer inquiries. Ability to handle and resolve customer complaints. Ability to direct requests and unresolved issues to the appropriate resource for resolution. Ability to learn internal processes and report details of inquiries, comments, complaints and actions taken to the appropriate resource for resolution. Ability to effectively work individually or in teams as well as with diverse groups. Ability to take initiative and follow-up on matters as needed and as appropriate. Ability to work effectively in a service oriented environment subject to frequently changing priorities. Ability to observe and practice safe working habits.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.  
Harvey Mudd College Claremont, 91711, United States Full-Time
Feb 05, 2018
                                                                                                   ASSOCIATE DIRECTOR FOR ADMINISTRATION, INVESTIGATIONS AND RISK MANAGEMENT     The Associate Director for Administration, Investigations, and Risk Management (Associate Director) works independently, exercising a high level of judgment and discretion in performing a range of high-level administrative, analytical, and complex duties that support the Vice President for Administration and Finance/Treasurer (Treasurer) the Business Affairs Office (BAO), and the College.  The Associate Director must have the ability to form effective partnerships and interact with a broad array of constituencies which includes trustees and trustee committees, the President’s Cabinet, students, alumni, faculty, staff, staff from The Claremont Colleges, and other community members. The Associate Director must have the capacity to manage high-energy situations, be highly organized, with great writing and follow-up skills as well as work well in a diverse and fast-paced environment. Serve as a member of the Business Office Leadership Team (BOLT).   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities:   RISK MANAGEMENT   Partner with Vice President, BOLT members and other constituents to continuously assess the College’s risks. Take the lead to manage/update College’s Risk Management tool and periodically present to the President’s Cabinet and Trustee Audit Committee.Partner with Office of Financial Affairs to conduct internal control assessments, develop internal control procedures, and/or prepare assessments/deep dives, as directed by the Treasurer and Trustee Audit Committee.Proactively meet with College departments to become familiar with programs and assess potential risks.Advise department directors/chairs on how to mitigate risk(s) and liability and implement changes and processes.Follow up with departments to ensure proper procedures are being followed.In accordance with the College’s Contract Review Procedures, review all contracts, regardless of the amount.Research and resolve issues with contract terms, recommend modifications and consult with the Vice President as needed. Serve as a liaison between vendors and the College in negotiating contract terms, as needed.Research and respond to questions and information requests from departments.Develop and implement forms, templates and other needed documents.Prepare and provide reports to the Vice President as requested, as well as to the President’s Cabinet and Trustee Committees as required.Collaborate and consult with TCC Services’ Insurance Administrator as needed and The Claremont College’s insurance carrier(s) regarding issues and potential claims. Maintain records in compliance with confidentiality protocols and record retention guidelines.   INVESTIGATION   As directed by the Treasurer, conduct investigations regarding fraud or other issues.As directed by the Treasurer, conduct investigations relating to complaints brought under the College’s Sexual Misconduct & Complaint Resolution Policy and Prohibited Discrimination, Harassment and Retaliation Policy.     ADMINISTRATION   Partner with the Vice President for Administration and Finance/Treasurer and the Assistant Vice President for Business Affairs in managing and coordinating communications between the Treasurer and Business Affairs Offices and various constituencies.  Promote an open and friendly environment that supports effective communication and interactions.  Communications include: Responding and interacting with constituents in person, writing (including electronic communication), and over the phone in providing information, interpreting policies, and communicating on behalf of the Vice President and/or the Business Affairs Office Scheduling meetings or presentations with various individuals and groups and taking the lead in opening meetings and presentations Preparing agendas, reports and other documents for various meetings Attending meetings as required and take minutes as assigned Collecting, compiling and analyzing information to include in communications Composing and/or editing and proofing various documents complex in nature   Assist with the coordination and preparation of materials for the Board of Trustees Committee meetings for which the BAO and the units within BAO are responsible.Monitor progress in each unit to ensure deadlines are met for review by the Vice President and for mailing final materials to committee members.Ensure consistency in content and format.Assist with preparing and editing documents from Committees for presentation to the full Board of Trustees.Attend Audit and other Trustee Committee meetings as assigned.Administer the College’s cell phone policy; review, assess and approve/deny requests for an allowance under the policy.Keep abreast of changes in laws governing cell phone policies and recommend modifications as appropriate.Oversee and manage requests for College-issued purchase cards; issue guidance to departments regarding proper use of purchase cards.Ensure compliance with the Payment Card Industry (PCI) Data Security Standard.Assess and review BAO compliance, business and finance policies and procedures to determine needed revisions, or if new policies and/or procedures need to be implemented.Collaborate with other office directors/administrators in revising or creating policies and procedures, as appropriate.Conduct research to ensure tax, legal and regulatory compliance.Communicate new/changed policies to the College community.Receive and review legal invoices pertaining to confidential matters and process for payment.Manage the BAO website and coordinate postings with other BAO units.Take notes for BOLT Meetings and follow-up with other BOLT members regarding status of selected projects.Takes lead on managing collaborative enrollment process to inform the Office of Admission on size of next year class. This includes working with representatives from Admission, BAO, Division of Student Affairs, Registrar, Dean of Faculty and other departments.In the Vice President or Assistant Vice President’s absence, respond to requests for information or action as appropriate and when necessary, ensure that such requests are relayed to the appropriate staff member(s) or departments. Independently and collaboratively work on and coordinate various projects and process improvement initiatives for BAO and BAO units as well as those that have a College-wide impact; analyze current practices and procedures; conduct research; recommend changes or new approaches; prepare or assist with preparing a variety of documents related to projects such as reports, policies, analyses, flow charts, and spreadsheets.   OTHER RESPONSIBILITIES   Assist other staff in Business Affairs, including Dining Services, and Facilities and Maintenance and Human Resources as needed and assigned.  Keep abreast of best practices, trends and regulatory changes associated with job responsibilities.  Other related duties as assigned.   Summary of Qualifications:   Education and Experience: Bachelor’s degree in a related field. Minimum of four years of relevant experience working in a related field that preferably includes working with risk and liability issues, contract review, administration, workplace and investigations, and/or policy administration.Valid driver’s license and a driving record acceptable to the College’s automobile insurance carrier.   Preferred Qualifications and Experience   Seven years or more of relevant work experience. Master’s degree in related field. Experience in managing an Enterprise Risk Management (or similar) program.Experience in conducting internal control assessments, developing internal control procedures, and conducting fraud investigations.Experience in conducting investigations relating to: student conduct, discrimination, interpersonal violence, as well as experience and knowledge of complexities surrounding investigations in a college setting.   Knowledge, Skills, and Abilities: Strong comprehension skills and the ability to understand, research and interpret issues of varying degrees of complexity.  Ability to lead and manage new projects and assignments through completion that may include areas for which there is no prior knowledge or experience. Effective and excellent communications skills; written and oral.  Knowledge and ability to use proper formats, grammar and punctuation, and ability to edit, proofread and ensure accuracy and high quality of work. Ability to research and compile information, analyze it and exercise judgment in selecting what to include in communications and documents.  Effective interpersonal skills that include tact, patience, diplomacy, the ability to adapt communication style to a constituent, and the ability to remain calm and poised in challenging and difficult situations.  Demonstrated ability to develop a rapport with various constituencies and engender trust and credibility. Demonstrated ability to compose/draft original written correspondence and documents such as policy documents, reports, memos, investigative reports, agendas and letters. Skill in writing concise, logical reports to convey complex issues. Ability to act with a high degree of personal integrity, adapt to the climate and culture of the campus and become familiar with procedures, policies, and processes. Ability to maintain neutrality and handle issues of complex and extreme sensitivity. Ability to listen well and demonstrate sensitivity to and respect for individual needs. Intermediate proficiency and skills in a variety of computer programs including Word and Excel with the ability to use spreadsheet programs with a high degree of accuracy. Should have proficiency with Internet based systems and the ability to learn other College software. Strong analytic, problem solving, critical thinking and research skills. Ability to read and interpret complex legal documents to evaluate their impact on college policy, procedures and risk. Ability to exercise a high degree of accurate and independent judgment, tact and discretion. Ability to work with a broad and diverse campus community. Demonstrated organization, follow-up, time management, and multi-tasking skills and ability to meet deadlines and attend to details in a busy, fast-paced environment. Commitment to continuous improvement and demonstrated ability to initiate improvement projects. Familiarity with scanning equipment, electronic filing and sensitivity to maintaining confidentiality and confidential files.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.        
Harvey Mudd College Claremont, 91711, United States Full-Time
Feb 01, 2018
Another Source’s client, Harvey Mudd College is recruiting a Senior Director of Capital Projects on their campus in Claremont CA.   To be considered for this position and to review the full job posting, please apply directly on Harvey Mudd’s career site, posting number P172:  https://hmc.peopleadmin.com/postings/777   Here's a little about Harvey Mudd College and the position they are seeking to fill:   Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which is comprised of five undergraduate colleges and two graduate institutions.  According to students, professors and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   POSITION SUMMARY   The Senior Director of Capital and Renovation Projects (Senior Director) will lead and provide oversight for planning and executing all small and large capital building projects that include new construction, and renovation. The Senior Director is a member of the Facilities and Maintenance Management Team, as well as the Business Affairs Leadership Team, and reports to the Vice President for Administration and Finance/Treasurer.  The Senior Director partners with the Sr. Director of Facilities and the Senior Director of Administration, Emergency Preparedness and Employee Safety to co-lead Facilities and collaborates with key Facilities team members to ensure that project and program goals are met within the prescribed time frames and budgets. Responsibilities are varied and involve supervision, budget planning and management, serving as the primary liaison with the Board of Trustees’ Physical Plant and Campus Planning Committee (PPCPC) and potential and current donors; and managing construction and renovation projects from concept through completion. Construction and renovation management may include selecting professional design staff; coordinating the activities of clients, design professionals (architects, engineers, etc.) contractors, inspectors and others associated with the project; monitoring project progress, cost and quality; resolving problems that arise in the project; working with city, state and federal agencies and officials to ensure compliance and safety; communicating with project stakeholders regarding program, budget, schedule and construction impact; and completing and warranting the project College specifications.   DUTIES AND RESPONSIBILITIES   Supervision Supervise the Construction Manager and the Assistant Manager for Special Projects; establish expectations, provide mentoring and coaching, identify opportunities for job and career development, provide informal and formal feedback.   Trustee and Donor Liaison Under the guidance of the VP, prepare and present materials to various committees of the Board of Trustees. Under the guidance of the VP, brief the chair and vice-chair of PPCPC on matters related to new construction and renovation projects. Prepare Board documents and presentation materials and attend off-cycle Board committee meetings. Meet with current and prospective donors regarding capital projects.   New Construction and Renovation Projects Coordinate the construction bid process with the VP, evaluate bid submissions and make recommendations for selection. Oversee all phases of new facilities development and renovation initiatives from concept through design and construction until completion of the warranty period. Oversee the Renewal and Replacement Reserve program. Make regular inspections of construction projects and attend regular and special project meetings to assess progress against project goals and schedules, and ensure work is completed to contract specifications.  Maintain and oversee updates of the campus master plan and advise constituencies, as necessary, on activities that do not conform to the campus plan. Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors; lead contract negotiation, selection of key staff and compliance with the contract. Prepare and distribute RFQs and RFPs to architects, construction managers, contractors, and other professionals. Administer and review contracts/agreements in preparation for execution by the VP. Serve as the liaison with architects, contractors, consultants, etc.  Manage third party construction cost estimators. Serve as the liaison with the College’s external construction/real estate legal counsel. Assist the VP with President Cabinet meetings and other campus meetings, and attend such meetings as appropriate. Provide support for analyzing space and provide advice and consultation for the effective use of space; assist with maintaining a space inventory for the entire campus.   Project Management Participate in campus planning efforts, architectural design, engineering services and construction administration. Continually monitor and manage all stages of projects to ensure the College’s objectives are met and report inconsistencies to those that can correct deficiencies. Provide guidance and direction to staff, contractors and vendors in conjunction with the development and implementation of small and large projects. Prepare and review estimates and schedules at all project stages, and lead value engineering efforts to correct/address adverse trends. Track milestones and timelines for all projects and resolve issues that impact project schedules and budget projections. Notify the VP of any issues that may result in significant delays and recommend solutions and interventions. Maintain all documentation and records pertaining to facilities planning and construction. Ensure contractual obligations are met and appropriate construction safety plans are in place. As requested by the VP, serve as the campus liaison on projects subject to the California Environmental Quality Act (CEQA).   Collaboration with College and Regulatory and Government Agencies Interacting with College Constituencies Under the direction of the VP, coordinate planning, design and construction activity with affected constituencies. Under the guidance of the VP, assist with or directly plan and deliver communications to various constituencies regarding facility planning, construction and renovation activities. Collaborate with the Senior Director of Facilities regarding  matters related to the construction, renovation and upkeep of facilities and grounds; and the implementation of the Renewal and Replacement Reserve program. Collaborate with personnel,  from the Claremont University Consortium’s facilities and construction team and from facilities departments at The Claremont Colleges. Collaborate with the Senior Director of Administration, Emergency Preparedness and Employee Safety to ensure that safety and health regulations and requirements are adhered to during construction.   Interacting with City, State and Federal Agencies Serve as the liaison with city, state and federal agencies and governing bodies and ensure compliance with all codes, laws and regulations. Develop and maintain relationships with the City of Claremont and other local and state agencies and boards. Represent the College at city hearings and meetings. Keep abreast of pertinent local, state and federal codes, regulations and laws; ensure compliance; and monitor the status of permits and applications.     Budget Management Work with and meet regularly with the Assistant Vice President for Business Affairs/Assistant Treasurer and Budget Director to: Manage all project budgets and schedules. Develop and/or coordinate project cost estimates. Develop and prepare periodic reports, including detailed comparisons of actual-to-approved budgets as well as reconciliations of any variances, and prepare and recommend plans for any corrective action including value engineering. Establish fiscal controls for construction, and renovation budgets, monitor budgets, and coordinate cost control measures. Review, code, approve and direct the timely processing of all invoices. Monitor preliminary notices and lien releases to ensure clean title.   REQUIRED QUALIFICATIONS   Bachelor’s degree in engineering, construction or project management, or a related field preferred or equivalent work experience. Minimum of five years of relevant industry experience in construction and renovation management or building project management (e.g. managing renovation projects, space utilization and new buildings), that includes supervision of staff.  Experience as the lead in capital project management (e.g. as the owner’s representative or internal/campus project manager) including budgeting, planning, and construction and renovation management in addition to a strong understanding of architectural, mechanical, electrical, and other related disciplines. Knowledge of engineering and construction terminology, theory, practices and principles, as well as the ability to direct and converse technically with engineers and architects regarding campus utility systems for electricity, natural gas, water, sewer, network cabling, and the maintenance, operation, design and construction of the various building types which occur on a residential college or similar campus environment. Direct experience managing all stages of a capital project for new construction and renovation. Master planning and entitlement experience. Familiarity with city/municipal codes. Ability to manage and evaluate architects, contractors and supporting consultants as well as experience with contract negotiation. Knowledge of facility management systems (e.g. electrical, HVAC and water treatment), applications and tools. General knowledge of applicable building and fire codes. Ability to function in a collaborative team environment and build and maintain effective relations with the College’s various constituencies. Strong interpersonal skills, including tact, diplomacy, and flexibility. Ability to value, actively seek and respond to various internal and external constituencies. Demonstrated ability to prepare coherent, effective and well-written and formatted presentation texts and graphics to the College’s various constituencies. Excellent writing and proofreading skills.   Effective supervisory skills and demonstrated ability to mentor, coach and develop staff. Ability to think strategically and tactically.  Ability to “see around corners” and anticipate issues/problems early so that corrective action can be taken on a timely basis. Effectively use various software and manipulate complex database and spreadsheet applications. Excellent organizational, administrative and project management skills Ability to manage many projects at once and meet deadlines/schedules. “Results oriented” personality, committed to delivering projects on budget and schedule to the established quality standard. Ability to conduct analysis and research., Ability to exercise sound judgment and model ethical standards. Possess and maintain a valid driver’s license and a driving record-acceptable to the College’s automobile insurance carrier.   PREFERRED QUALIFICATIONS 10 years of relevant industry experience in building project or construction and renovation management. Experience managing renovation projects in an occupied building environment. Experience as the lead in capital project management (as the owner’s representative or internal/campus project manager) for an institution of higher education. Experience working in a college setting or other setting with a shared governance environment. Experience working with environmental and sustainability principles, best practices, and laws/regulations, including Leadership in the Energy and Environmental Design (LEED) Green Building Rating System. Significant knowledge of and experience with CEQA. Familiarity with current industry benchmarking practices.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.   Another Source works with their clients, on a retained project basis, to maximize the recruiting process.  
Harvey Mudd College Claremont, 91711, United States Full-Time
Jan 05, 2018
The Database Analyst/Report Writer (Analyst) manages the Office of College Advancement’s (OCA) relational database system, including database programming, data retrieval and customized report writing to support the fundraising and relationship-building mission of the department. Reporting directly to the Director of Advancement Services (Director), this position plays an essential role in bridging the gap between the data elements and the high-level needs of various team members throughout the OCA and Harvey Mudd College (HMC). The Analyst will play a significant role in the conversion to and implementation of a new Advancement CRM database (Blackbaud Raiser’s Edge NXT), including developing new data models and reports.   The Analyst must be a highly collaborative, customer centric individual who has a proven track record of effective communication skills, both verbal and written, and will thrive in a fast-paced team environment. OCA currently utilizes Jenzabar CX, a relational database in which all constituent and giving information is stored; IBM Cognos Analytics, OCA’s main reporting tool; and relies heavily on a set of highly customized data tables and scripts, which have been designed to fit OCA’s reporting needs.  The analyst will work closely with consultants to determine the best transition path from Jenzabar CX to Blackbaud Raiser’s Edge NXT.   Paramount to the work of the Analyst – as a member and representative of Advancement and as a member of the broader HMC community – is the appreciation for and commitment to a clearly articulated set of core departmental values that were established in 2011 by all members of the Advancement Office, and which align closely with the HMC Student Honor Code. Specifically, the Advancement Office core values include a commitment to act – personally and professionally – in a manner that demonstrates Integrity, Compassion, Accountability, Respect, and Excellence (ICARE).     About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities: Provide day-to-day oversight and maintenance of database stored procedures and custom tables, including the organization, import, and extraction of data to/from database tables. Manage the security of data and report access for database users. Develop and maintain clear and complete documentation for all reports, stored procedures, and custom tables.Effectively collaborate with and interpret fellow OCA team members’ requests to design, program and deliver customized reports tailored to fit their needs. Identify opportunities to streamline processes and improve workflows.Provide leadership and guidance in the conversion to and implementation of a new advancement CRM suite, including active participation in strategic discussions regarding data related matters, data mapping, report development, system integrations, and development of new data models.In collaboration with the Director, take a leading role with the creation and implementation of departmental policies and procedures to ensure compliance with the College’s policies regarding data security and privacy, document retention, and other relevant policies.Maintain a close working relationship with both the College’s IT Department (Computing and Information Services or CIS) and the IT departments throughout The Claremont Colleges and the Claremont University Consortium (CUC) through effective communication and collaboration on common data projects.Perform other responsibilities and tasks as assigned. Summary of Qualifications: Education: Bachelor’s degree in Computer Science or related field, or any combination of relevant education, training, and experience that provides the required knowledge, skills, and abilities of the position.   Experience:   Three to five years of experience in managing data utilizing a complex relational database system, database programming, data retrieval, and report writing.   Knowledge, Skills and Abilities:   Intermediate to advanced knowledge of SQL as implemented in a database system such as Informix, SQL Server, Oracle, or MySQL.Extensive experience with report development applications such as IBM Cognos, SQL Server Reporting Services (SSRS), or Crystal Reports.Experience writing SQL queries, scripts, or stored procedures to perform ETL (Extract, Transform, and Load) processes and to troubleshoot issues with existing stored procedures. Ability to communicate with users to gather requirements. Excellent information technology skills with aptitude to learn and effectively utilize a variety of software tools at a “power user” level.   Preferred:   Experience in higher education and/or fundraising/advancement, including an understanding of the advancement process and terminology.  Experience assisting with a database conversion.  Intermediate to advanced knowledge of Linux.  Experience working with Jenzabar CX, Blackbaud Raiser’s Edge NXT, or other fundraising CRMs. Experience with IBM Cognos Analytics (Report Studio and Framework Manager), iModules, Salesforce Marketing Cloud, and/or Workday.  Familiarity with RESTful Web Services and APIs.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.        
Harvey Mudd College Claremont, 91711, United States Full-Time
Dec 22, 2017
                                                                                      Coordinator for Student Affairs Campus Life/Residential Life     The Offices of Campus Life and Residential Life in the Division of Student Affairs invite applications for a Coordinator who will assist with the New Student Orientation Program, student leadership, campus events and programs, and the room selection process. This is a great opportunity for someone who is pursuing a career that involves student services and learning experiences, and is interested in cultivating an inclusive and interactive environment for campus in sharing knowledge, experiences and traditions.  This is a part-time position and the coordinator will work approximately 12 hours per week during the academic year (approximately 32 weeks), approximately 20 hours per week during the summer (approximately 13 weeks) and the starting hourly rate is $15.00.  Work days and hours may vary due to the needs of the division and/or the College and may include weekends and evenings. Unpaid vacation periods may also be negotiated. This positions reports to the Assistant Dean for Campus Life.   About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics.  HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions.  According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature.  The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”   Summary of Job Responsibilities: The Coordinator for Campus Life/Residential Life works under the direct supervision of the Assistant Dean for Campus Life in conjunction with the Assistant Vice President for Student Affairs, Associate Dean for Campus Life, and Assistant Dean for Residential Life.  The Coordinator will assist with the New Student Orientation program, workshop development, leadership training, and student housing.  Responsibilities include assisting with the management, training and supervision of student leaders and employees; planning, coordinating, and implementing various Campus Life programs; assisting students with party management; and assisting with assessment and evaluation data for the Offices of Campus Life and Residential Life.   Summary of Qualifications: Education:   Bachelor’s degree from an accredited institution required. Currently enrolled in a Master’s program (preferably in Higher Education or Student Affairs).      Experience:    Experience in Student Activities, Housing or Residential Life, Orientation, Student Government and/or campus programming.  Knowledge and interest in working in a college environment.   Licenses/Certificates:   Valid driver's license and a driving record acceptable to the College's automobile insurance carrier.   Knowledge, Skills and Abilities:   Excellent interpersonal, writing and verbal communication skills. Ability to work effectively with HMC students. Ability to work independently and exercise good judgment in decision-making.  Ability to prioritize multiple duties/tasks and meet deadlines. Ability to think strategically, plan effectively, and manage projects/events. Personal integrity and demonstrated commitment to high standards and attention to detail. Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests and beliefs. Ability to work weekends depending on programmatic needs. Adept at using software such as Microsoft Office Word, Excel, PowerPoint, Access and Adobe Acrobat.   Preferred:   Experience in an educational environment. Experience in managing a student program and working with students.   Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application.   Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits .   Deadline to apply: Position will remain open until filled.   Harvey Mudd College is an Affirmative Action/Equal Opportunity Employer.  Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.        
Harvey Mudd College Claremont, 91711, United States Full-Time