Sep 28, 2018
Under the direction of the Recruitment Manager, the HR Coordinator is responsible for the administrative support of the day to day operations of the Human Resources Dept. Responsibilities include: communications of HR programs, and coordinating logistics for HR related programs and events. Assists in functional areas including, but not limited to recruiting, training and development, employee events, and implementation of HR policies and procedures. All work to be completed with minimum supervision and in accordance with organizational standards. ESSENTIAL DUTIES AND RESPONSIBILITIES: Recruiting: Assist with the scheduling of interviews and phone screens, in-person interviews, completing reference and background checks on selected candidates (including DCFS paperwork needed for Early Learning positions). Responsible for making sure all new hire paperwork is received and prepared for employment file. Creates and updates job descriptions in the applicant tracking system (HRM) and Interaction. Coordinates NHO, reserves conference rooms and prepares necessary materials and assists with facilitating NHO. Assists with organizing Career Events and departmental GIS (General Information Sessions). Conducts e-verify for new employees. OD/Training and Development: Maintains the training schedule and room reservations for internal and external training locations, including new hire orientation. Maintains records of attendance at trainings and off-site retreats. Maintains upkeep and accurate program information in (LMS) Learning Management System. Run monthly training reports from LMS system for management reporting. Provide management with reports, assistance and one-on-one coaching with regards to LMS system. Reporting/Administration: Completes paperwork for purchase requisitions and check request, processes payment of bills, and follows-up to ensure bill payment for job fairs, recruitment ads, and all training and development logistics. Creates and generates scheduled or requested HR reports in the HRM and Halogen systems. Employee Events: Assists in the logisitics of planning and executing employee events (OD Programs/Trainings, Job Fairs, All Agency Meetings, Coffee w/Maria, Full Management Retreats and Staff Development Days). Responds to employee concerns and questions by referring the employee to the appropriate resource including the employee manual for policies. In all interactions, is cognizant of maintaining the highest ethics and trust to ensure credibility of the position and Human Resources. Display outstanding organizational skills: excellent attention to detail and follow through. Provide strong administrative support to the team as needed. Ability to discreetly handle highly sensitive and confidential matters EDUCATION and/or EXPERIENCE: Bachelor’s degree Business or Human Resources is preferred. 1-2 years of experience as an HR assistant or relevant human resources/administrative position. Previous experience working with an Applicant Tracking and LMS system highly desired. Basic knowledge of HR law and compliance preferred. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with staff, interns, contractors and outside contacts. Location: 4753 N Broadway, Chicago, IL Salary: $35,400/yr IL Action for Children is EEO/M/F/V/D employer.
IL Action for Children 4753 North Broadway, Chicago, IL, USA Full-Time