506 Administration jobs

Office Assistant - Accounting / HR Salute Inc. – Milwaukee, WI   Job Summary Provide overall administrative, accounting, recruiting support for the management team. The ideal candidate will possess excellent communication skills both verbally and in writing and work equally well independently and in teams while maintaining a keen eye for detail. Responsibilities and Duties Summary of Essential Job Functions Computer entry of data as needed. Order project equipment supplies/ task supplies. Update forms as needed. Prepare, maintain and update personnel records and new employee forms. Prepare new hire paperwork and orients new employees   Job Requirements: Qualifications and Skills Core skills  : Proficient with Microsoft Office applications Ability to work in a fast-paced environment Strong communication & interpersonal skills Strong typing skills, 50+ wpm Basic mathematical skills Ideal skills  : Knowledge of basic accounting Previous Secretarial/Administrative Assistant experience preferred Previous use of accounting/payroll software Preference: Military Personnel and or Military Spouse Salary: $15.00 to 18.00 /hour Submit all resumes to: recruiting@saluteinc.com

Junior Solutions Analyst (SharePoint) at Strategic Resolution Experts (SRE) (View all jobs) Washington, DC Metro Area The Junior Solutions Analyst (SharePoint) will be responsible for designing and configuring SharePoint sites. The ideal candidate will have the people and technical skills to gather and document requirements; determine site and library structures; configure pages, web parts, and tools; develop and deliver training; and provide troubleshooting and assistance to users of varying skill levels on the design, use, and customization of SharePoint. The candidate may also assist business process improvement, program management, and meetings in support of an Integration Office. Duties may include, but are not limited to: Interview stakeholders to document current state and future requirements for SharePoint 365 Develop a strategy, roadmap, and stakeholder engagement plan to leverage the capabilities of SharePoint 365 in support of collaboration, data sharing, and knowledge management across multiple directorates Participate in the planning, design and deployment of new SharePoint sites, solutions (such as dashboards and trackers), and workflows Design and configure document libraries, permissions, page designs, web parts, and the overall site structure Develop Standard Operating Procedures (SOPs), business rules, style guides, governance, a data management strategy, and tools Develop and deliver job aids, communications, and training to end users Provide troubleshooting assistance to end users to update document libraries, task trackers, dashboards, and other SharePoint tools Work closely with experienced analysts or project leaders to support the Integration Office   Job Requirements: Must be US Citizen and Clearable Education: BA/BS degree in a related field required Skills: An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image A well-organized and self-directed individual who is a team player An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills Strong analytical and technical skills Knowledge of traditional web technologies (HTML, CSS, JQuery/JavaScript, .Net, XML) is a plus Prior experience with implementing site pages, web parts, workflow, forms, dashboards and excel services in SharePoint required Experience: Requires a minimum of 4 years' experience CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS: http://www.sreinc.us/careers.php?gh_jid=1093392   SRE, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, veteran status, sexual orientation, or marital status. SRE is an SBA Certified 8a, Small Disadvantaged Business (SDB), Economically Disadvantaged Woman Owned Small Business (EDWOSB), Service Disabled Veteran Owned Small Business (SDVOSB/VOSB), and SBA Historically Underutilized Business Zone (HUBZone) Certified Small Business.  

Senior ISSO Location: Crystal City, VA Status: Full Time Clearance: Secret Minimum Education: Bachelor’s Degree     JOB RESPONSIBILITIES: Provide End User Support (EUS), primarily through the use of Information System Security Officers (ISSOs), to all JSP components and on-boarded organizations. Maintain awareness of current DoD and JSP CS developments and issues and attend meetings as requested. Provide technical support to the Government EUS team lead as requested. Provide ISSO support in the accreditation of JSP systems and applications utilizing eMASS repository for artifacts and POA&Ms. Convert existing DoD Information Assurance Certifications and Accreditation Process (DIACAP) systems, as well as attend the scheduled Kick-Off meetings for their systems, providing an After Actions Report to the GTM for each meeting. Initiation of the accreditation of new systems, and the reaccreditation of expired/expiring DIACAP systems starting with Phase 1 - Categorization, through Phase 3 - Implementation, and will serve as the liaison for all matters involving the ISO and the SCAs. Perform End User Support (EUS) for no more than 800 customers. Review and update the comprehensive ISSO SOP. Provide assistance and direction to users involved in computer incidents (e.g., data spills, privacy spills, and malicious code) and shall serve as a liaison between the user and the Pentagon and JSP Computer Incident Response Teams (CIRTs); this includes performing hands-on actions as necessary on behalf of the Pentagon and JSP CIRTs and performing post-incident user awareness activities., including notifying the affected users and counseling them on proper data handling. Data spill notifications, tracking, and mitigations shall only be handled by personnel cleared for the classification level of the data spill. Deliver a status report of the number of incidents logged and resolved both weekly and monthly to the Government. Verify that users are aware and comply with the configuration and change management activities as related to the RFC and ECCB. Assist users or system owners in completing an RFC for any new hardware and software requests. Validate User Authorization Request (UAR) using JSP’s ticketing program (Remedy) to process and monitor progress of all User level account requests for JWICS, SIPR, and NIPR. Coordinate with JSP’s Customer Support and Physical and Personnel Security Branch for processing of those requests. Ensure the account requests are accurate, complete and have the following documents and information: DD-2875s, training and certification documentation, up-to-date annual awareness training, and the most recent version of agency’s Acceptable Use Policy. Provide data transfer support to the JSP-supported customers who request cross domain network data transfers (e.g., JWICS to SIPRNet, SIPRNet to NIPR). Data transfers will be performed in accordance with DOD policy and JSP guidance. It includes transferring data between all network classifications supported by JSP. The Contractor shall receive, through an established email distribution list, requests completed with 2-person control verification. The Contractor shall complete normal data transfers within 2 standard business days. Delivery times for unusually large or difficult transfers shall be negotiated between the government requesting agency and the EUS ISSO Team Lead. The Contractor shall log completed data transfers on a SIPRNet portal, and report the number of completed SIPR data transfers weekly and monthly. The JSP currently supports approximately 700+ data transfers per year. Provide support to JSP-supported customers who conduct data writes on SIPRNet per CTO 10-133, "Protection of Classified Information on DoD SIPRNet.” Data Write Authorization (DWA) and logging will be performed in accordance with DoD policy and JSP guidance. E nsure monthly validation notices are sent out to the supported organizations points of contact. Ensure data write thresholds compliance and take action on alerts.  Support the DWA program during internal and external inspections such as the Command and Control Readiness Inspections (CCRI) performed by DISA. Produce reports, SOPs, and other supporting documentation for auditors as evidence of adherence to the appropriate processes. Maintain awareness of current DOD and JSP CS developments and issues and attend meetings as requested.     Job Requirements:   Education Requirements: Bachelor's in Computer Information Sciences or similar degree Years of Experience: Minimum 10 years’ experience in system certifications and accreditations Certification Requirements: PMP (preferred not mandatory) DOD 8140 Level 3 Certification (CISSP or CISM) Experience Requirements: General knowledge of NIST SP 800-37, and NIST SP 800-53 Expert in RMF and DIACAP accreditation processes Expertly familiar with CIRT processes and data spill cleanup procedures Familiar with the Data-Write and Cross Domain Data Transfer processes Demonstrated leadership skills/Previous lead position Customer service skills Project Management skills Technical Writing Skills  

Continuous Monitoring Specialist Location: Crystal City, VA Status: Full Time Clearance: Top Secret/SCI Minimum Education: Bachelor’s Degree     JOB RESPONSIBILITIES: Support the Continuous Monitoring program, including but not limited to assisting the government in designing, developing, maintaining, executing and improving a comprehensive Continuous Monitoring (ConMon) program. Perform continuous assessments of all security controls for all information systems under the purview of the organization. Conduct continuous assessments in accordance with industry auditor standards (yellow book audit standards, Government Accountability Office Standards, NIST publications etc.) to support the organizations ability to maintain ongoing awareness of information security, vulnerabilities and threats. Weekly and monthly reports which document recommendations, analysis on delta’s required in order for the organization to reach compliance, continuous monitoring methodology reports, integration of maturity and capability standards continuous monitoring strategy and system templates, associated project plans for all activities, adhoc evaluations of security controls on an as needed basis, adhoc templates and reports required to support the organizations RMF strategy and plan, plan and action of milestones progress, reporting and support, and program performance metrics. QUALIFICATION REQUIREMENTS: Education Requirement: BS with an IT or Cyber focus or equivalent combination of education and experience. Years of Experience: 8 years of Continuous Monitoring/Governance Risk and Compliance (GRC).  Certification Requirements: Shall possess at time of award, and retain, equivalent level IAT III certification Clearance Requirements: Shall possess at the time of award, and retain, a TS/SCI security clearance Experience Requirements: Demonstrated successful track record for delivering large/complex projects on time and within budget within DoD Organizations Demonstrated expert-level knowledge in the planning, development, coordination, implementation and execution of a continuous monitoring program within an organization of similar size, scope and complexity.  Demonstrated experience with the planning, development, coordination, execution and improvement of compliance related processes. This includes in depth knowledge of DoD 8500 series, NIST SP 800 series, DoD regulations and instructions to include: 8570-01, DoDI 8530.01, CJCSI 6510.01, Risk Management Framework (RMF). In depth knowledge and experience of industry and DoD auditing best practices.  Demonstrated experience with performing continuous assessments of all security controls for all information systems under the purview of organizations.  Demonstrated experience with communicating and coordinating at a functional and senior level.  Demonstrated experience with the development of reports and products that support an organizations ability to maintain near-real time awareness of information security, vulnerabilities and threats. Preferred candidates will have experience with Archer, eMASS and established work history in DoD.  

508 Compliance Specialist Location: Arlington, VA Status: Full Time Clearance: Secret Minimum Education: Bachelor’s Degree     JOB RESPONSIBILITIES: Identify technical standards applicable to products and services supported by the CIO’s office Analyze, test, and state degree of compliance of all products to applicable standards When a product is not fully compliant, employee must state exactly which standards are not met When a product is not fully compliant, analyze and state the degree of compliance Stay abreast of 508 compliance standards in order to be the SME for the office of the CIO Assist with program control tasks to include MS Project schedules, briefings, documents, and reports QUALIFICATION REQUIREMENTS: Must have 5 years of experience testing software applications for 508 compliance.    Must understand 508 requirements for applications and how to apply principles of accessibility to creating Section 508 presentations.   Must understand 508 concepts such as accessible forms and tables.  Must have experience writing test plans, performing integration testing, and must be familiar with testing methods and 508 best practices.   Must have in-depth knowledge of testing web-based applications and documents.   Must have excellent oral and written communication skills.   Must be skilled at documenting compliance against Section 508 technical standards. In depth knowledge of 508 compliance standards and compliance for IT products and documents Experience with Section 508 testing tools, such as Jaws or ACCVerify CompTIA Security+ or Security+CE WORK ENVIRONMENT (if applicable): Office of Naval Research, Arlington, VA.  Employee will work daily with a 50 person team.  Employee will also work with the 508 compliance specialists in the government to identify knowledge programs to distribute information.

BI Developer Location: Arlington, VA Status: Full Time Clearance: Secret Minimum Education: Bachelor’s Degree     JOB RESPONSIBILITIES: Develop, test, deploy, and operationally support technical solutions and serve as SME Translate business needs into system and software requirements Maintain SDLC and related documentation Gather and develop business requirements for  BI projects across multiple business units Support debugging and maintenance from unit test, system test, deployment, and maintenance Instruct and assist users and developers with correct system usage QUALIFICATION REQUIREMENTS: BS degree in Computer Science, Information Systems, or other IT degree and 7+ years of experience Must have CompTIA Security+  3 years developing BI applications Experience in Oracle database applications, SQL, TOAD Experience in one or more of the following: OBIEE, Business Objects, Cognos Experience in data modeling, statistical analysis, and big data WORK ENVIRONMENT (if applicable): Office of Naval Research, Arlington, VA.  Employee will work daily with a 10 person team.  

Job Title: Payroll and Disbursements Specialist   Security Clearance Required: No clearance; Must be able to pass background check*   Work Week: Monday to Friday   Hours: 8:00am – 5:00pm     Flexible Hours: YES Flexible   Work Location: Manassas, VA 20109 Position Overview: Three Saints Bay, a government contractor headquartered in Manassas, VA, seeks a Payroll and Disbursements Specialist to support the day to day payroll and accounting functions.  Our organization has multiple subsidiary companies providing a myriad of services in both the federal and commercial sectors.  Important Information: * Must be able to pass background check.                                          Special Instructions: >Please provide salary expectations when applying. Three Saints Bay, LLC is an Alaska Native holding company for the small businesses owned by Old Harbor Native Corporation. Our Corporate Headquarters is located in Anchorage, AK; our Corporate Office is in Manassas, VA; and an additional office is located in Charleston, SC. POSITION RESPONSIBILITIES: Reporting to the Accounting Manager, the Specialist duties will include but are not limited to: Review timesheets for job coding accuracy across eleven companies. Monitors timely submission and approvals of employee electronic Deltek T&E timesheets.   Analyzes and troubleshoots time and attendance reports to include task order and project transitions, as well as LWOP, PTO, overtime and holiday hours.  Ensures required documentation is on file for authorized changes. Process and submit weekly and bi-weekly payrolls Prepare and submit Certified Payroll Reports Initiates contact with employees and supervisors regarding T & A tardy submissions and discrepancies. Proactive in running pre-period payroll reports to eliminate any discrepancy surges prior to payroll. Provides customer service to employees regarding time and attendance issues. Assist with payroll tax issues as they arise Select accounts payable vouchers for payment and process checks and ACHs weekly Help accounting staff meet all team driven deadlines Support Accounting Manager with payroll, tax, and accounting tasks as needed    POSITION REQUIREMENTS: Eligible to work in the US; Must be able to pass a background check; Required Education/Skills: High School diploma or GED; Two (2) or more years related experience (payroll and accounts payable) in an automated accounting environment; Excellent computer skills with an emphasis on MS Excel; Strong math/accounting/analytical aptitude; Ability to multitask and meet tight deadlines in a fast-paced environment; Excellent communication skills, both verbal and written; Ability to assist with process improvements in accounting and lead projects; Experience working in a professional services or government contracting environment; Attention to detail and organizational skills a must; Competence with import and export of data into other software systems; Ability to work with information which is confidential in nature; Preferred Skills/Experience: Degree in Accounting or similar field; Experience with Deltek CostPoint and Deltek T&E; Experience with Fidelity; Experience with certified payroll; FAR knowledge and experience; VEVRAA Federal Contractor CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS:  https://chp.tbe.taleo.net/chp01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=38&rid=685 Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

    Onsite Supervisor/Team Lead We’re not your normal government contractor. TAPE’s mission is to generate innovative and cost-effective solutions to any challenge, regardless of its scope or complexity, for our government customers. We work with our customers to identify their strategic and tactical needs and then seek the most innovative solutions to those requirements. To assist in our mission, TAPE is looking for a smart, flexible, and motivated Onsite Supervisor/Team Lead to support U.S. Customs and Border Protection’s (CBP) Revenue Division in performing financial administrative functions.   The Role The Onsite Supervisor/Team Lead will play a critical role supporting TAPE’s growth and profitability. You will oversee daily operations for a team of contractors providing the Revenue Division with various analytical and financial administrative duties related to the support of CBP’s programs including, but not limited to, providing statistics, performing mailing duties, responding to email/voice mail, providing customer assistance for User Fee Decals and Transponders (DTOPS) customers, using the Electronic System for Travel Authorization (ESTA) and Electronic Collection System (ECS), and supporting the Collections and Refunds and Analysis Branch (CRAB) and Debt Management Branch (DMB). You will be the primary point of contact and agent for TAPE.   Responsibilities As the Onsite Supervisor/Team Lead, you will be responsible for overseeing various financial administrative and customer service duties. This will include:     Providing supervision to contract employees and team     Delegating and assigning work     Recruiting qualified personnel and working with the Contracting Officer’s Representative (COR) on the background check process     Answering questions from contractor personnel and clarifying instructions and work assignments     Monitoring employee performance and addressing any supervisory concerns     Ensuring employee training and continued career development     Attending Revenue Division meetings as requested     Communicating with the COR on a regular basis   Job Requirements: Minimum Qualifications     At least a 4-year degree from an accredited college or university in any field of study     At least two years in recruiting for the accounting field     Ability to read, write, understand, and communicate in English     Ability to follow oral and written directions to complete assigned tasks     Perform multiple tasks at once and work well with others     Be proficient in Microsoft Word, Excel, and at least one (1) email application     Candidate must be in the Indianapolis, IN area, no relocation assistance available.     Must be able to pass DHS suitability  Preferred Qualifications     Education field of study in business, management, finance, or accounting     Ability to read, write, understand, and communicate in English and Spanish (Bilingual)     Proficiency in Microsoft Outlook RecReqWSPostingQuestions_selected_M1636348383_viewblock   TAPE is an Equal Opportunity/Affirmative Action Employer              Requisition ID1091 CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS: https://workforcenow.adp.com/jobs/apply/posting.html?client=tpellc&ccId=627073876_5718&type=JS&lang=en_US  

The Company: Wiley Global Education uniquely understands the process of designing and implementing innovative learning experiences and comprehensive solutions that address today’s higher education challenges. We provide education solutions, including online program management services for higher education institutions and course management tools for instructors and students. Through trusted collaborative relationships, Wiley Global Education also provides innovative content, technology, services, and insights that support its education partners to achieve improved institutional performance and learners to achieve their goals. Responsibilities: The Manager, Human Capital is primarily responsible for all regional human resource functions including, but not limited to employee relations, performance management, legal compliance, and policy implementation. This position will support corporate operations by working in partnership with corporate management to identify, develop, and retain talent to support Wiley’s short and long term business goals. Other responsibilities include: • Assist corporate leadership in managing performance and developing talent. • Maintain positive employee relations, respond to employee concerns, and provide guidance and counsel to campus staff and faculty. • Accurately diagnose organizational issues, develop potential solutions, and recommend changes to management as appropriate to retain and motivate employees. • Travel to other facilities to provide local HR support, address issues, and conduct training as needed. • Coordinating the day-to-day delivery of enrollment/sales forecasts; course development; marketing, student retention and student services • Reporting key business indicators weekly and monthly to the Partnership Director. • Counsel/advise corporate management on all aspects of employee relations, which include but are not limited to hiring, promotion, disciplinary actions, and terminations, to ensure proper documentation is followed as well as any legal ramifications are considered. • Support and implement HR functional initiatives and manage various programs within the region. • Answer employee questions regarding benefits such as group insurance, sick and vacation leave, 401(k), worker’s compensation, and other company offered benefits. • Answer employee questions regarding benefits such as group insurance, sick and vacation leave, 401(k), worker’s compensation, and other company offered benefits. • Conduct new employee orientation. • Investigate employee complaints, interviewing all parties involved and assisting in the preparation of material and evidence for organization to use in hearings, lawsuits, and insurance investigations. Utilize corporate legal counsel’s resources when necessary. • Review and process unemployment compensation claims, attending hearings, and advising supervisors and managers. • Assist/consult with Senior Leadership in writing/delivering of presentations to corporate officers regarding human resources policies, practices, and programs. • Oversee the maintenance and communication of records required by law or local governing bodies, or other departments in the organization. • Oversee the annual Employee Survey, Wachman Scholarship Program, New Employee Luncheon, and Harlan Award processes. • Oversee maintenance of the HRIS database. • Oversee relationships with outside vendors. • Supervise Associate HR Generalist and HR Coordinator. Please refer to link below to search locations and requirements on our website: https://career4.successfactors.com/career?company=Wiley   Job Requirements: Wiley Global Education is an equal opportunity employer and does not discriminate on the basis on race, color, creed, national origin, sex, sexual orientation, religion, age, disability or other legally protected status. Employment is contingent upon the successful completion of a background check and employment review.     We are an Equal Opportunity Employer.     Please view Equal Employment Opportunity Posters provided by OFCCP here.

Job Description The Company: Wiley Global Education uniquely understands the process of designing and implementing innovative learning experiences and comprehensive solutions that address today’s higher education challenges. We provide education solutions, including online program management services for higher education institutions and course management tools for instructors and students. Through trusted collaborative relationships, Wiley Global Education also provides innovative content, technology, services, and insights that support its education partners to achieve improved institutional performance and learners to achieve their goals. Responsibilities: The Manager, Human Capital is primarily responsible for all regional human resource functions including, but not limited to employee relations, performance management, legal compliance, and policy implementation. This position will support corporate operations by working in partnership with corporate management to identify, develop, and retain talent to support Wiley’s short and long term business goals. Other responsibilities include: • Assist corporate leadership in managing performance and developing talent. • Maintain positive employee relations, respond to employee concerns, and provide guidance and counsel to campus staff and faculty. • Accurately diagnose organizational issues, develop potential solutions, and recommend changes to management as appropriate to retain and motivate employees. • Travel to other facilities to provide local HR support, address issues, and conduct training as needed. • Coordinating the day-to-day delivery of enrollment/sales forecasts; course development; marketing, student retention and student services • Reporting key business indicators weekly and monthly to the Partnership Director. • Counsel/advise corporate management on all aspects of employee relations, which include but are not limited to hiring, promotion, disciplinary actions, and terminations, to ensure proper documentation is followed as well as any legal ramifications are considered. • Support and implement HR functional initiatives and manage various programs within the region. • Answer employee questions regarding benefits such as group insurance, sick and vacation leave, 401(k), worker’s compensation, and other company offered benefits. • Answer employee questions regarding benefits such as group insurance, sick and vacation leave, 401(k), worker’s compensation, and other company offered benefits. • Conduct new employee orientation. • Investigate employee complaints, interviewing all parties involved and assisting in the preparation of material and evidence for organization to use in hearings, lawsuits, and insurance investigations. Utilize corporate legal counsel’s resources when necessary. • Review and process unemployment compensation claims, attending hearings, and advising supervisors and managers. • Assist/consult with Senior Leadership in writing/delivering of presentations to corporate officers regarding human resources policies, practices, and programs. • Oversee the maintenance and communication of records required by law or local governing bodies, or other departments in the organization. • Oversee the annual Employee Survey, Wachman Scholarship Program, New Employee Luncheon, and Harlan Award processes. • Oversee maintenance of the HRIS database. • Oversee relationships with outside vendors. • Supervise Associate HR Generalist and HR Coordinator. Please refer to link below to search locations and requirements on our website: https://career4.successfactors.com/career?company=Wiley   Job Requirements: Wiley Global Education is an equal opportunity employer and does not discriminate on the basis on race, color, creed, national origin, sex, sexual orientation, religion, age, disability or other legally protected status. Employment is contingent upon the successful completion of a background check and employment review.     We are an Equal Opportunity Employer.     Please view Equal Employment Opportunity Posters provided by OFCCP here.

Responsibilities & Essential Functions: Process billing in an accurate and timely manner as required on a daily/weekly/monthly basis as appropriate. Independently research and process all disputed invoices that arise within 24 hours. Respond to customers’ requests in a timely and professional manner Keep Billing Supervisor informed of any discrepancies Assist in other back office functionalities as required due to workload shifts from day to day. Other duties as required Education, Experience and Skill Requirements: Advanced education and/or 1-2 years billing experience. Good computer literacy (Word and Excel required) Must be detail oriented Ability to work under pressure in a fast paced environment and work professionally with customers, vendors and employees Excellent communication skills Excellent organizational and time management skills. Ability to work overtime as needed Basic knowledge of ergonomic principles. CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS:  https://recruiting.ultipro.com/SPR1005/JobBoard/17902b3d-1500-1fbc-82f1-12a85d5288ed/OpportunityDetail?opportunityId=578daa7f-2e07-4132-8323-bd4956325933

POSITION SUMMARY Responsible for the collection, compilation, cataloging, and administration of Envision Sales related contracts both in original paper form and on electronic cloud-based contract management and storage applications. Provide a wide range of administrative and clerical support activities in order to ensure the compliant and efficient operation of the Envision Sales and Operations departments. Interact with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE Contract Administration Collect and compile all Sales related contracts for both Dallas Lighthouse for the Blind and Envision, into a centrally located filing system. Manage and file original signed contract copies Scan and load electronic contracts copies to cloud-based contract management software Assign workflow processes to new contracts for managers that must review, approve, and sign the final document using cloud-based contract management software Facilitate review and contract signatures, within the assigned approval timeline. Produce contract copies for Envision managers upon request. Produce required contract related reports as assigned. Facilitate and participate in contract review meetings Administrative Assistant Perform routine administrative functions such as answering phones and responding appropriately based on urgency and priority; transcribing and maintaining meeting minutes; and making travel arrangements as requested Manage individual projects as assigned Assist with preparing presentations, reports, letters and other documents Assist with coordination and scheduling of all meetings including facility arrangements, sending reminders, and maintaining RSVP lists Assist with preparation of all meeting materials, take minutes at meetings as needed Assist with agency correspondence/mailings, telephone contact, and preparation of outgoing correspondence Maintain accurate files and contact information for Envision Sales related contracts Provide backup to other CI Administrative Assistants and the front desk as needed or requested Flexibility to perform other duties as assigned Qualifications JOB REQUIREMENTS INCLUDE Education: High school diploma or GED equivalent required, Associate’s Degree preferred. Experience: 3 years’ previous administrative assistant and/or contract administration experience required. Knowledge/Skills: Proficient computer skills and knowledge of Microsoft Office programs, familiarity with Internet. Knowledge of standard office administrative procedures and office equipment. Excellent customer service skills, including written and verbal communication abilities. Must possess good organizational skills, attention to detail, and ability to prioritize multiple tasks. Self-motivated as well as able to work independently with periodic consultation/direction. Project positive customer service attitude, and possess ability to project a professional and congenial appearance and demeanor. Desire to learn and understand the needs of visually impaired individuals of all ages with diverse socioeconomic backgrounds. CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=9904&clientkey=B340A40E98C1771BD1CBA4EBCC452E45 SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising: 0 Number of Subordinate Supervisors Reporting to Position: 0

POSITION SUMMARY Responsible for the effective, consistent coordination and implementation of Human Resources business processes, procedures and administration of all benefits and payroll functions, while ensuring legal compliance as it relates to benefits, payroll and HR related functions. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE HR Related Functions: Provide leadership in coordinating the activities of the Human Resources department to ensure compliance with all applicable laws, rules, regulations, policies and making sure that all the Human Resources Management Systems (HRMS) are set up accordingly. Ensure consistent administration of human resources policies, and make recommendations on policy development. Participates in human resources strategy development and execution, aligning daily operations, HR technology, and analytics with the organization's strategic direction. Manage required HR record keeping including personnel files, government filings, and other essential employee record retention requirements. Provides training for employees, supervisors & managers on HRIS systems. Makes recommendations on streamlining, improving and upgrading systems to maximize use of all functionality. Prepares accurately and files timely EEO-1 and VETS 4212 reports Responsible for coordinating audits related to benefits and human resources. Assist department members with a variety of project-related activities in all key functional areas. Assist vendor with preparation, communication, and implementation of Affirmative Action Plan by providing analysis and insight into the quantitative/statistical analysis and data relationships within the plan. Keeps abreast of all Employment Law related to Benefits and general HR matters. Flexibility to perform other duties as assigned. Benefits/Payroll Functions: Manage and administer all benefits programs including but not limited to Health, Dental, Vision, 401k, Life / LTD /AD&D, Flex Spending, COBRA and ensure regulatory compliance with all activities. Act as liaison between Envision and benefit providers/brokers; providing necessary communications, enrollment, reporting, billing, and provider/client relations. Ensure timely reconciliation and payment of weekly and monthly benefits program invoices Facilitate the strategic planning of the company offering of all Benefit programs and participate in annual policy renewals Answers employee questions concerning benefits; refers to various resources for information as needed. Manage annual open enrollment process. Researches annual lists of present, new, and former pension plan participants for all pertinent data. Submits data and documents to the appropriate management and plan administrator. Maintains files of pension plan history, pension data, and forms. Prepare materials and act as point of contact for benefit audits, while maintaining ACA compliance. Provide leadership and oversight of payroll function and direct supervision of Payroll/Benefits Administrator. Work Comp Functions: Receive reports of work related injuries and files as appropriate and work with workers’ compensation carriers to close claims. Manage complex workers’ compensation claims by working closely with workers’ compensation claims adjusters, Safety Director, third party administrators, and Insurance Broker. Ensure and maintain appropriate documentation for complex, litigated workers’ compensation claims as Envision defense. Prepare required reports and recordkeeping. Maintain OSHA 300 logs and post 300A logs annually as required. Qualifications JOB REQUIREMENTS INCLUDE Education: Bachelor’s Degree in Human Resources or related field. Experience: Minimum of 3 years prior experience in a Human Resources, specific to Benefits/Payroll and HRMS systems. Knowledge/Skills: Must demonstrate a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times. Strong proficiency in Microsoft Word, Excel, and Outlook as well as previous experience with HRIS systems, preferably Paycom. Strong knowledge of federal, state and local employee and labor relations practices, laws and regulations. Strong business orientation and ability to develop solid working relationships with all levels of management and staff Superior attention to detail, ability to prioritize and multitask in a highly dynamic environment while managing multiple workloads to meet deadlines Ability to independently solve problems and make recommendations to remediate issues Strong analytical abilities and demonstrated ability to run reports, and interpret/analyze data outputs Excellent verbal and written communication skills. Strong project management skills Strong accounting and technical skills Ability to work in a fast paced work environment Licenses/Certifications: PHR certification preferred. SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising : 0 Number of Subordinate Supervisors Reporting to Position: 0 CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=9448&clientkey=B340A40E98C1771BD1CBA4EBCC452E45 Total Number of Employees Directly Supervising : 0 Number of Subordinate Supervisors Reporting to Position: 0 VISION REQUIREMENTS INCLUDE Can be performed with or without assistive technology: X Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. Required to perform activities such as: operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law. Envision employs and advances in employment individuals with disabilities and veterans, and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied.

POSITION SUMMARY Provide superior customer service by maintaining a positive, professional and proactive demeanor at all times while working through discrepancy issues, processing customer orders, processing and reviewing account adjustments, and monitoring and maintaining delinquent payments in order to meet and exceed established department goals. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE Resolve complicated customer problems and discrepancies: customer calls, account adjustments, small balance write offs, customer reconciliations and processing of credit memos. Thoroughly investigate issues (shortages, damaged freight, carrier issues, etc) in order to resolve them in a timely manner. Initiate communication and take proactive steps to ensure resolution of discrepancy issues through coordination and interaction between the customer and the appropriate departments in order to maintain favorable customer relations. Research and prepare paperwork (proof of deliveries, credit memos, invoices, RMA’s, debit memos, and discrepancy forms) as well as prepare daily discrepancy log and monthly reports and pivot charts. Cross train on all accounts in order to provide additional coverage for team members when needed. Collaborate with team members in order to ensure that the Department’s daily duties are completed and customer issues are resolved. Coordinate with Quality Control to ensure ISO 9001 compliance and the execution of maintaining corrective action records and processes. Track and investigate outcomes, actions and improvements related to infractions and compliance. Proactively preserve the relationship between the National Sales Account Manager and the customer. Provide ongoing and effective communication to the National Sales Account Manager. Provide administrative support as needed. Flexibility to perform other duties as assigned. Qualifications JOB REQUIREMENTS INCLUDE Education: High school diploma or GED required, Associate’s degree preferred. Experience: Minimum of 5 years previous customer service and account management experience required; inside sales experience preferred. Knowledge/Skills: Excellent customer service skills, including written and oral communication abilities. Advanced computer skills in Microsoft Word and Excel required; MAS-500 experience preferred. Ability to organize and prioritize multiple projects while working in a team-oriented and collaborative environment. Excellent interpersonal skills while interacting with customers, both internal and external. Self-motivated and able to work independently with minimal supervision. Ability to perform research and analysis to prepare reports and make recommendations. Above average attention to detail and follow through. Inventory management and accounting skills helpful. Licenses/Certifications: N/A CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=9305&clientkey=B340A40E98C1771BD1CBA4EBCC452E45 SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising: __0__ Number of Subordinate Supervisors Reporting to Position: __0__ VISION REQUIREMENTS INCLUDE (check one ) Can be performed with or without assistive technology: _ X _ Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___ Required to perform activities such as: operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___ Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___ Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without illegal discrimination because of race, color, sex, age, gender identity, disability, religion, citizenship, national origin, ancestry, military status or veteran status, marital status, sexual orientation, domestic violence victim status, predisposing genetic characteristics and genetic information, and any other status protected by law. Envision employs and advances in employment individuals with disabilities and veterans, and treats qualified individuals without discrimination on the basis of their physical or mental disability or veteran status. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This position description is intended to convey generally the duties of this job. It is not an all-inclusive listing of duties, and it is not a contract, expressed or implied.

Human Resources Coordinator Human Resources HUMAN01226 Posted : July 3, 2018 Full-Time Washington, PA, USA Major Duties / Responsibilities: Recruiting assistance including: posting jobs, attending job fairs, reviewing applications, screening candidates, preparing offer letters setting up post-offer background checks, physicals and drug screening following up on all pre-hire, post-offer, pre-first day requirements including UltiPro onboarding Assist with new hire onboarding: I-9 Verifications, E-Verify completion, new hire and benefits orientations Entry into UltiPro Core and Vanguard systems UltiPro personnel eFile maintenance including: changes to leave status, rates, titles, supervisors, etc. set up uniform deductions attaching necessary documentation in UltiPro Assist employees with benefits enrollments, approve enrollment in UltiPro Answer employee questions regarding pay and benefits Prepare New Hire packages Assist in employee voluntary and involuntary termination process Assist prospective candidates with application process Special projects and other duties as assigned Education / Experience / Skill Requirements: Associates degree in Human Resources or Business and/or 2 years HR generalist experience. Excellent computer skills including Excel, Word, Power Point and Outlook. Ultimate Software experience strongly preferred. Strong data entry skills and attention to detail. Ability to work independently, prioritize workload, perform under pressure in a fast-paced environment and relate to employees with varied backgrounds and responsibilities. Basic knowledge of ergonomic principles Occasional overnight travel may be required CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS :    https://recruiting.ultipro.com/SPR1005/JobBoard/17902b3d-1500-1fbc-82f1-12a85d5288ed/OpportunityDetail?opportunityId=b2c99f63-7cb3-4bbf-b184-32a2b91f8b85  

Employment Status:  Full-time, probationary, "non-exempt" position. Work Schedule:  Monday-Friday 8:00 AM - 5:00 PM; Some evenings and weekends may be required. The work schedule for this position during the summer months is Monday through Thursday from 7:00 AM - 5:30 PM (30 minute unpaid meal period).   Under general direction, the incumbent will serve as administrative support for the Office of the Associate Provost for Faculty Affairs and Development working with the faculty co-directors of the Faculty Center for Excellence.  Primary responsibilities include providing administrative support for a complex organization including budget management, and coordination of administrative support services for the office.  DUTIES AND   RESPONSIBILITIES The incumbent must have the ability to execute independent decisions on day-to-day administrative operations for the Faculty Center for Excellence including procurement, travel, and the hire and supervision of student assistants.  The incumbent will also be responsible for the planning and oversight of events and activities that often involve coordination with various academic offices such as the offices of the Provost, the Deputy Provost and Vice Provost for Academic Affairs, Associate Provost for Research and Dean of Graduate Studies, Dean of Undergraduate Studies, academic Deans and other campus and CSU Leadership. The incumbent must have the ability to use campus Enterprise Systems, prepare spreadsheets, and provide budget support with competency in fiscal management. The incumbent will serve as the primary coordinator and scheduler for programing and events organizing at the Faculty Center for Excellence. The incumbent will perform other duties as assigned and will provide backup office support to the Associate Provost for Faculty Affairs and Development, as needed. Other duties as assigned.  Knowledge and Abilities:  Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.  Thorough knowledge of English grammar, punctuation, and spelling. Effectively write and present own reports, minutes, and other documents in a professional manner.  Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.  Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Education: High School diploma or equivalent.  Equivalent to a Bachelor's degree from an accredited four year college or university is preferred.  Experience:  The equivalent to three years of experience in general office clerical work is required.    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.  This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:  http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

The Administrative Services Division of the American College of Physicians (ACP) is seeking a full-time Direct Mail Representative. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 152,000 members worldwide.                            The Direct Mail Representative is responsible for USPS mail production, including variable data digital output, and will prepare, format, coordinate, edit, and process mail lists for domestic and international mailings. Responsibilities include: Analyzing and verifying information on job requests, assuring accuracy and compliance with postal regulations and variable output qualifications Preparing digitally produced print components to be used for direct mail and fulfillment projects, including mail merge, multi-piece match mailing and letter shop activities Generating and maintaining all required postal reports and statements, and archive for postal audits Handle inventory management for USPS/UPS supplies and materials Assisting in programming and operating production networked digital printers: color and black & white Preparing finished product for bulk shipments or further processing through assembly and distribution using USPS or UPS Providing back-up support to other Mail & Copy Center staff   The successful candidate will have five or more years of progressive work experience in fixed mail and variable mail projects. Excellent PC skills to include Word, Excel, and PowerPoint, and experience using BCC Mail Manager and PrintShop Mail or similar programs. Candidates should have the ability to analyze proposed projects and recommend appropriate production and distribution methods for the project needs. ACP offers a competitive salary, superior benefits and a supportive work environment.  Find out more about ACP at: https://www.acponline.org/working_at_acp/ .  Interested candidates should apply online:  https://www.acponline.org/working_at_acp/jobs/ .    ACP is an Equal Opportunity Employer that does not discriminate against any of the following classes: veterans, any disability, national origin, race, color, religion, sex, sexual orientation, gender identity.    

The Executive Office Division of the American College of Physicians (ACP) is looking to hire a full-time Executive Assistant to the Executive Vice President/Chief Executive Officer (EVP/CEO). ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 152,000 members worldwide.     Primary responsibilities for this position include maintaining schedules and calendars, and coordinating meeting arrangements and travel itineraries for the EVP/CEO. In addition, the Executive Assistant provides back-up support to the Executive Assistant to the Chief Operating Officer (COO); manages various activities and projects for the Executive Office; and provides operational support to the Supervisor of Executive Administration and the Director of the Board of Regents and Governance Activities.   A bachelor’s degree is preferred with five or more years of experience providing support to C-level executives. Qualified candidates will possess excellent PC skills with advanced knowledge of Word, Excel, PowerPoint and Adobe Acrobat. Strong attention to detail, and superior communication and organizational skills are essential, along with the ability to demonstrate a high degree of diplomacy, professionalism, and confidentiality.   ACP offers a competitive salary, superior benefits and a supportive work environment. Find out more about ACP at: https://www.acponline.org/working_at_acp/ . Interested candidates should apply online: https://www.acponline.org/working_at_acp/jobs/ .   ACP is an Equal Opportunity Employer that does not discriminate against any of the following classes: veterans, any disability, national origin, race, color, religion, sex, sexual orientation, gender identity.

    Customer Service Representative I         Littleton, NH     Job Title     Customer Service Representative I     Job Description     1. Provides support to the sales positions by setting up new customer accounts, Inputting discounts (as set by sales force) to specific customer accounts, Correcting invoices – pricing errors, and setting up leases on customer accounts (equipment purchase). 2. Provide payroll with hours worked for staff on timesheets for branch and company operated sites. 3. Provide customers with reminders concerning expiring tax numbers to assure customers are not wrongly charged retail tax. 4. Provide administrative support for Regional Manager and Operations Manager as needed. 5. Provide customer service by acting as backup for switchboard. 6. Contributes to team effort by accomplishing related results as needed.     Job Requirements: Job Requirements - Work Experience     Job Requirements - Education     Location     Littleton, NH CLICK ON LINK BELOW TO BE DIRECTED TO OUR WEBSITE FOR YOUR APPLICATION PROCESS: https://irvingoil.wd3.myworkdayjobs.com/en-US/IOLCareers_US/job/Littleton-NH/Customer-Service-Representative-I_R101491-1