First Horizon National Corporation Location: On site at location listed in job posting. This Executive Administrative Assistant performs a wide variety of basic, complex, and confidential administrative duties in support of our Chief Risk Officer and General Counsel. Key Responsibilities Prepares PowerPoints, agendas, handouts, documents, and any other needed material Light Project Management Performs general administrative functions in support of Executive and Senior Leadership including typing, copying, organizing, ordering, filing, etc. Coordinates executives schedule and makes appointments Arranges and coordinates travel and reservations Schedules and prepares for meetings, programs, and events Creates and maintains presentations, spreadsheets, databases, and other documents Attends meetings and records notes as needed Screens incoming calls and correspondence and responds independently when appropriate Composes and prepares confidential...

Biogen Company Description Biogen's West Coast Hub, based in South San Francisco, is specifically focused on transforming the lives of patients with severe immune-mediated diseases by developing novel targeted therapies with outsized clinical impact, faster. To accomplish this, we are seeking top talent to join us on our journey. Job Description We are seeking a dynamic and self-motivated Executive Administrative Assistant to provide administrative support and coordination to the several senior leaders within Biogen's West Coast Hub R&D department. The Executive Administrative Assistant will participate in the organization of large R&D activities with other local administrative and operations staff.  The right candidate must be proactive, agile, organized, collaborative, and calm under pressure. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues within the group as well as...

Job Description Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. This position will provide administrative support within our Ventures Leadership Team which will involve scheduling and managing (off-site, on-site, and virtual meetings spanning across global time zones) meetings, planning business trips, calendar management, expenses, and ensuring schedule’s run smoothly. The successful candidate must be able to handle multiple tasks in a fast-paced professional work environment that demands excellent problem solving, organizational, and communication skills while always maintaining confidentiality. How you will contribute You will: Schedule appointments and control executive calendar. Active participation in decisions affecting executive’s and/or department’s schedule/priorities. Schedules group meetings, off-site events and travel reservations. Work collaboratively with...

About this role Role at a Glance: Aladdin is BlackRock's end-to-end investment platform. Just like the markets and users it services, it is sophisticated and constantly evolving: Home to over $21 trillion in assets under management Over 300 unique clients A rapidly growing client base that includes close to 30,000 users Presence in over 50 countries Over 1,500 engineers dedicated to developing Aladdin Aladdin clients include some of the world's most sophisticated asset managers, insurance companies, banks, treasuries, pension funds, and sovereign wealth funds. About this Role: We are looking for a dynamic Executive Assistant to join our team and support senior leaders within Aladdin Engineering. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities. The...

Novartis Job Description Summary The US Strategy & Growth team is seeking an Executive Administrative Assistant to support the Strategy team in projects and operational tasks. This individual will ensure full transparency of ongoing projects progress and budget overview, and manages the logistics for the Oncology TA leadership team. Job Description Major accountabilities: Team Support, delivers support to the Strategy department by managing workstreams, providing project execution and planning support, following up on action items as well as assists the team in advanced operational tasks, e.g. project coordination, organization of key multi-stakeholder meetings. Organize calendars for multi-stakeholder meetings (Oncology TAL), ensure all stakeholders if modifications are needed to planned meetings. Support the Strategy Team as required, preparing and submitting expense reports and monitoring approval flows relating to travel and other expenses of the...

Children's Hospital of Philadelphia SHIFT: Day (United States of America) A Brief Overview Assume responsibility for an on-going, innovative research project as a Postdoctoral Fellow at CHOP. Our postdoc experience will broaden your skillset, scientific background, and research capabilities. CHOP's Commitment to Diversity, Equity, and Inclusion CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children. We strongly encourage all candidates of diverse backgrounds and lived experiences to apply. About the Laboratory The Liao Laboratory at the Center for Craniofacial Innovation at Children's...

About this role Role at a Glance: Aladdin is BlackRock's end-to-end investment platform. Just like the markets and users it services, it is sophisticated and constantly evolving: Home to over $21 trillion in assets under management Over 300 unique clients A rapidly growing client base that includes close to 30,000 users Presence in over 50 countries Over 1,500 engineers dedicated to developing Aladdin Aladdin clients include some of the world's most sophisticated asset managers, insurance companies, banks, treasuries, pension funds, and sovereign wealth funds. About this Role: We are looking for a dynamic Executive Assistant to join our team and support senior leaders within Aladdin Client Business. The ideal candidate is a professional who has experience supporting senior leaders in a fast-paced global firm. The candidate will be responsible for calendar management, supporting office operations, and coordination of events and team activities....

Point32Health, Inc. Who We Are Point32Health is a leading health and wellbeing organization, delivering an ever-better personalized health care experience to everyone in our communities. At Point32Health, we are building on the quality, nonprofit heritage of our founding organizations, Tufts Health Plan and Harvard Pilgrim Health Care, where we leverage our experience and expertise to help people find their version of healthier living through a broad range of health plans and tools that make navigating health and wellbeing easier. We enjoy the important work we do every day in service to our members, partners, colleagues and communities. To learn more about who we are at Point32Health, click here . Job Summary The Executive Assistant performs a variety of technical administrative tasks in support of senior executives, typically senior vice presidents and vice presidents. Acts as a liaison with other departments, including colleagues through the CEO level, board of...

Capital One West Creek 2 (12072), United States of America, Richmond, Virginia Senior Administrative Assistant (Administrative Support Assistant III) Enterprise Supplier Management Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and...

Berklee College of Music Job Description: The Executive Assistant provides direct senior level executive support for the Office of the Senior Vice President (SVP) for the Communications and Marketing (C&M) Division. This role is an essential partner that drives organization, preparation, and prioritization for the SVP working to advance executive-level strategic and operational priorities for the SVP and reports to the Director of Business Operations and Project Management Office (DBO/PMO). Exceptional organizational, interpersonal, communication, and project management skills are essential to effectively managing the day-to-day operations of the SVP, including front-line office management, project planning, calendar management, and meeting preparation. MINIMUM JOB QUALIFICATIONS: A minimum of 3-5 years of previous senior executive level administrative experience, preferably in a college or university setting. Clear, proactive, and consistent communication....

Massachusetts Bay Transportation Authority (MBTA) At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary The Executive Assistant to the Chief Safety Officer will provide confidential executive administrative support to the assigned department. This role will act as a liaison between the department and external parties both within and outside of the MBTA responding to calls and correspondence. The position is responsible for handling a wide range of administrative and executive support related tasks. Duties & Responsibilities Handle...

The Coca-Cola Company Position Responsibilities: The Executive Assistant provides comprehensive administrative support, including coordinating travel, managing expenses, overseeing office management, and handling tasks that don't require the Executive's direct input You will be responsible for strategically managing the Executive's schedule, balancing professional and personal responsibilities, safeguarding time, and prioritizing and streamlining tasks, whenever possible The Executive Assistant coordinates and manages end-to-end logistics for events and meetings hosted or attended by the Executive, handling details such as catering, AV setup, visitor badges, creating the agenda, etc. Coordinate with approved/pre-selected vendors to procure office supplies and branded materials (MB Merchandise) based on Executive's needs and manages office refreshment inventory including snacks, beverages and reusable mugs; monitors stock levels, places timely orders with vendors,...

Aquent Talent As a Branding & Marketing Executive Coordinator, you will assist the Chief Branding & Marketing Officer and the entire marketing team with various tasks. These include administrative duties, event planning, promotional marketing, and organizing projects. Responsibilities: Task Management: Use Asana to manage tasks like print production, promotional items, and corporate/property requests. Event & Campaign Support: Help with national marketing programs, promotional items, and signage, tracking winners, prizes, and expenses. Collaboration: Work with various teams, including Property Management, to ensure smooth workflow and timely deliveries. Marketing Material Coordination: Organize and track marketing materials for onboarding properties and coordinate with vendors. Communication: Handle requests from internal teams, manage department emails, and assist with newsletters. Meetings & Logistics: Schedule internal and external...

County of Marin ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values, and our organizational culture here . Read on to find out more about this opportunity. The Office of the County Executive is responsible for preparing the county budget, providing the Board of Supervisors with the information they need for making decisions, and supporting the work of the County Executive by, representing the county in intergovernmental relationships, overseeing, and coordinating the work of all county departments and ensuring they provide timely, accurate and coordinated information to the public. Our staff also helps coordinate planning for County facilities, risk management, county-wide communications, supports the Board Clerks, and leads racial equity and other strategic initiatives. ABOUT THE...

University of Michigan How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary Department Summary: As a unit in Student Life, the Office of Multi-Ethnic Student Affairs (MESA) uses the framework of inclusive excellence to lead the campus community by delivering educational opportunities, programs, and initiatives for all students. The unit takes a multi-dimensional approach that focuses on students' intellectual and social development as they explore culture, race, and ethnicity and their intersection with other identities. Position Summary: Work within Multi-Ethnic Student Affairs (MESA) to promote student learning and development. In partnership with broad campus constituencies, this position provides support for the unit's efforts in...

Northrop Grumman Requisition ID: R10179481 • Category: Administrative Services • Location: Melbourne, Florida, United States of America • Clearance Type: Secret • Telecommute: No- Teleworking not available for this position • Shift: 1st Shift (United States of America) • Travel Required: No • Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work -...

Northrop Grumman Requisition ID: R10179554 • Category: Administrative Services • Location: Melbourne, Florida, United States of America • Clearance Type: Secret • Telecommute: No- Teleworking not available for this position • Shift: 1st Shift (United States of America) • Travel Required: No • Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work -...

Federal Bureau of Investigation (FBI) Job Opening : 58289 Open to ALL U.S. Citizens Opening Date: 12/6/2024 Closing Date: 12/20/2024 11:59 p.m. (EST) Questions regarding this opening should be directed to [email protected]. Job Summary Position: Secretary-Executive Management Assistant, GS 9/10 Division: Washington Field Office Location: Washington, DC Working Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. (Hours may vary based on the needs of the office) Salary: GS 9: $68,405.00 - $88,926.00 GS 10: $75,329.00 - $97,925.00 Full Performance Level: GS 10 In order to recruit and retain highly qualified candidates, selectees may be eligible for a 10% relocation incentive. To be eligible for a relocation incentive, proof of change in residency will be required. Prior to receiving a relocation incentive, an employee must sign a written agreement to complete a specific period of employment with the FBI at the new duty station....

Federal Bureau of Investigation (FBI) Job Opening : 58316 Open to ALL U.S. Citizens Opening Date: December 6, 2024 Closing Date: December 20, 2024 11:59 pm (EST) Questions regarding this opening should be directed to [email protected] . Job Summary Position: Secretary - Management Assistant, GS 9 Division: Seattle Field Office Location: Seattle, Washington Working Hours: Monday - Friday 8:15 a.m. - 5:00 p.m. (Hours may vary based on the needs of the office) Salary: GS 9: $67,147.00 - $87,291.00 Full Performance level: GS 9 Number of Positions Available: 1 Duration: Full Time/Permanent Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications. Key Requirements Must be a U.S. citizenMust be able to obtain a Top Secret-SCI clearance Some travel may be requiredSelectee will...

Federal Reserve Bank of Philadelphia Company Federal Reserve Bank of Philadelphia The Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks and bank and savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware. Job Summary: The Audit Department assists the Bank's Board of Directors and senior management in the effective discharge of their responsibilities by assessing the adequacy and effectiveness of controls within Bank business areas over financial reporting and other critical operations, effectiveness and efficiency of operations, compliance with policies, procedures, laws and regulations, and the...