301 administration jobs found in Wellesley, MA

City of Cambridge ABOUT THE DEPARTMENT: The Department of Human Service Programs (DHSP) creates and coordinates services that enhance the quality of life for Cambridge residents. Driven by the needs of residents, DHSP's extensive services and programs touch almost every sector in the city: from newborns to senior citizens, from school-aged children to homeless families, from non-profit organizations to local employers. ABOUT THE ROLE: The Mayor's Summer Youth Employment Program (MSYEP), operated by the Office of Workforce Development (OWD), is a public sector summer employment program serving more than 900 Cambridge teens every year. Under the supervision of the Director of Youth Employment, the Assistant Coordinator for Administration will support administrative responsibilities for MSYEP, including the weekly payroll for 900+ participants and staff. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide personnel/administrative management and oversight for MSYEP,...

City of Cambridge ABOUT THE DEPARTMENT: Capital Building Projects is a newly established City department that provides high-quality professional management of municipal building renovations. The department plays a key role implementing strategic City priorities around climate change mitigation and resiliency. The department has 18 full-time employees, and a building project portfolio valued at greater than $500 million of planned and ongoing construction. The size of the staff team and the value and complexity of the project portfolio are expected to grow over time. ABOUT THE ROLE: The Manager of Finance and Administration coordinates a variety of day-to-day office functions including payroll, bill paying, customer service, and managing schedules. The Manager of Finance and Administration also performs high level organization and administrative duties for the Director and the senior leadership team that require confidentiality, sound decision-making and...

SS&C As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Fund Administration Analyst/Accounts Payable Locations: Denver CO, Boston MA, Chicago IL, Dublin OH, Kansas City, MO | Hybrid Get to Know the Team: ALPS offers a full-service partnership approach to a select group of clients (including mutual funds, closed-end funds, interval funds, ETFs and alternative investment funds) looking for truly customized service. We offer turn-key capabilities that anchor all of the diverse resources needed to run a full-service mutual fund complex. The Fund Administration Analyst/Accounts Payable will assist in the budgeting and processing of expenses...

Massachusetts Bay Transportation Authority (MBTA) At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary The Manager of Staffing Analytics & Administration works closely with the Recruiting Team, People Analytics, Human Resources (HR) Management, and various hiring department throughout the Authority to analyze and evaluate long-term talent acquisition and HR strategies. This position requires an individual who is an independent thinker, can manage multiple competing and complex priorities, can effectively work with various internal and...

Berklee College of Music Job Description: Purpose of the Position: Reporting to the Assistant Vice President, Student Support Services , the Director of Health Services Administration is responsible for the strategic leadership and management of health services, case management, and health/wellness education for the diverse needs of musicians, dancers, and actors. Oversees all operational, financial, and administrative functions of case management, health education, and on-campus health services. In doing so, maintains and creates a seamless system of education, prevention, intervention and referrals for students. Collaborates with campus partners, students, and other stakeholders to bring programs promoting holistic student health and wellness, including mental health, preventive care, and health education. Advises senior and executive leadership on public health emergency response planning and implementation. Supervises: Senior Case Manager and...

Suffolk University Note: To be considered for this position, please submit a cover letter with your resume. The Assistant Director of Career Education System and Program Administration will be responsible for developing and managing an internship tracking system, automating processes to improve efficiency using the Microsoft Power Platform, and administering internship funding programs. The ideal candidate will have strong technical skills, including experience in database management, system administration, and process automation, and will be comfortable working behind the scenes to optimize workflows and improve program operations, ensuring a seamless experience for all users. Primary Responsibilities: Internship Tracking System Administration: Internship Tracking System Development and Management: Develop and manage a centralized internship tracking system using the Microsoft Power Platform, allowing students to self-report their internship experiences. Collaborate...

Berklee College of Music Job Description: Comprised of the Berklee College of Music, Boston Conservatory at Berklee, Berklee NYC, Berklee Abu Dhabi, Berklee Valencia, and the Division of Pre-College, Online and Professional Programs, Berklee is a preeminent institution of contemporary music, theater, and dance, offering degree granting programs in Boston, New York City, and Valencia, Spain, and through Berklee Online. Berklee Abu Dhabi offers pre-college and professional educational programs, and serves as a key cultural partner for the Abu Dhabi Department of Culture and Tourism, including through the annual Berklee Abu Dhabi Culture Summit. Dedicated to nurturing the creative and career potential of the world's most inspired artists, Berklee's commitment to arts education is reflected in the work of its students, faculty, and alumni - who have been recognized with many Grammy Awards, Latin Grammy Awards, Emmy Awards, Academy Awards, and Tony Awards. Graduates go on to...

Babson College this can be a full time (37.5 hours/week) position or (2) part time roles involved in a job share. This position requires you to be on campus. Please indicate your preference within your cover letter The Human Resources Office Administrator serves as the initial interface between the HR Department and the internal and external community. The Administrator is a key component of the interaction with employees, candidates, students, vendors, and other members of the community. Specifically, responsible for being the first point of contact for individuals both in-person and via telephone; assisting with general office functions in addition to Human Resource administrative support activities; and maintaining a positive, professional approach in communicating and dealing with all contacts given the Administrator's role as the person responsible for ensuring first impressions with the college's HR department are favorable. In addition, the Office Administrator must have a...

Town of Wellesley The Town of Wellesley is seeking a dedicated and detail-oriented Benefits Analyst to join our Human Resources team. If you are a proactive, analytical professional with a passion for benefits administration and employee engagement, we encourage you to apply for this rewarding opportunity. The Town of Wellesley offers a collaborative work environment, competitive benefits, and the chance to make a meaningful impact on municipal employees and retirees. Join us in ensuring a seamless and effective benefits experience for our workforce! Reporting to the Human Resources Director, this position oversees the administration and management of the town's benefits program, ensuring compliance with legal requirements and company policies. The Benefits Analyst will assess current benefit offerings, monitor industry trends, and propose competitive packages to attract and retain top talent. Responsibilities include processing payroll deductions for new hires, terminations,...

Town of Wellesley Business & Operations Administrator: Under the supervision of the Municipal Light Plant ("MLP") Assistant Director, the Business and Operations Administrator ("Administrator") is responsible for administering the MLP's financial/accounting, customer service, field/line safety, and building functions and operations. This position also administers the enrollment of new customers for MLP's commercial internet program and manages MLP's social media accounts. The Administrator is expected to work and communicate effectively with MLP staff and customers to ensure that its business and field operations are well supported, efficient, and responsive. The Business & Operations Administrator key responsibilities include but not limited to administering the MLP's accounts payable function as well as timekeeping, payroll and business expense functions. This position is responsible for tracking and recording open bid procurements and tracking receipt, deployment...

Babson College THE OPPORTUNITY The Administrative Assistant provides general administrative support for the AVP International Giving, as well as the Director, Foundations and Director, Corporate Philanthropy. Specifically responsible for assisting with day-to-day administrative tasks including calendaring, booking travel, itineraries, reconciling expenses and other administrative duties as assigned; routinely interacting with multiple constituencies including faculty, staff, alumni and donors; being the first point of contact via telephone and email; facilitating all routine office functions, as well as international travel for staff in the group; and performing special projects as needed. WHAT YOU WILL DO Maintain supervisor's office and travel calendar, planning logistics for meetings and special events. Assist with international travel arrangements for gift officers, including hotel reservations, scheduling flights, curating travel itineraries, and arranging...

Riverside Community Care Riverside Community Care Love what you do! Administrative Assistant - PACT Riverside Community Care is seeking a full time Administrative Assistant to join our Program of Assertive Community Treatment. PACT is an evidence-based model of providing comprehensive recovery oriented mental health services to people living with the experience of serious mental illness who may also have substance use problems and/or involvement with the criminal justice system. PACT services are highly individualized and are delivered by a mobile, community based, multi-disciplinary team of highly dedicated staff who work with people to meet their unique rehabilitation needs, improve functioning and enhance their roles within the community. As an Administrative Assistant, you will coordinate all non-clinical program operations including: · Operating and coordinating information management systems · Organizing and maintaining electronic and paper medical...

Riverside Community Care We make a difference - in your community and in your career. Seeking an Office Administrator for Riverside's Outpatient Center located at the Lesley University Campus in Cambridge! The Office Administrator is critical to the efficient functioning of the program as well as a primary point of contact with our individuals, facilitating communication and responding to person served needs. The Office Administrator is responsible for managing the flow of information, communication, and data between the staff, individuals of the program, Riverside’s administrative office and other programs, and other providers. The Office Administrator will also maintain and organize necessary databases and files and perform general receptionist and clerical duties to enhance the efficient operation of the program. The Office Administrator will be responsible for ensuring gathering all referral information, completing full registration and screening for all new...

GOODWIN Join Goodwin's Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team - all business professionals at the firm - you'll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we're not just supporting a law firm; we're partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we're proud to have been recognised as the "Best Business...

Arrowstreet Capital Job Overview This position will be a key contributor to our Technical Services team, and a direct Operations support team member for our Infrastructure, Cloud, Security and Automation teams. The team is responsible for the daily operations and level 2 support of all Infrastructure platforms at Arrowstreet Capital. The Systems Administration Engineer will work closely with internal teams/users to provide monitoring, patching, backup, auditing and troubleshooting support. They are also responsible for improving the support process, the documentation of workflow as well as the SLA Targets. The Systems Administration engineer will ensure the availability, stability and integrity of IT systems that support the company. They will support our environment that consists of Dell and HP servers, VMWare ESX/VRA/VDI, Rubrik, and Microsoft Active Directory / Exchange. They will also work with supporting teams (Service Desk team, Desktop Engineering and...

Massachusetts Bay Transportation Authority (MBTA) At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary The Primavera P6 EPPM Administrator will be the primary contact for MBTA to maintain system-level configuration for the enterprise project scheduling solution and will be responsible for the support of both internal and external users. As the enterprise-wide Project Scheduling Solution P6 EPPM affects all aspects of MBTA capital investment projects the P6 EPPM Administrator will be required to be highly responsive and able to prioritize end...

GOODWIN Join Goodwin's Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team - all business professionals at the firm - you'll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we're not just supporting a law firm; we're partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we're proud to have been recognised as the "Best Business...

GOODWIN Join Goodwin's Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team - all business professionals at the firm - you'll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we're not just supporting a law firm; we're partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we're proud to have been recognised as the "Best Business...

Berklee College of Music Job Description: The Executive Administrative Coordinator for Business Development (EACD) is a temporary position that plays a pivotal role in ensuring the efficiency and success of the Vice President for Education Outreach and Social Entrepreneurship's office. This position provides high-level administrative support, managing complex scheduling, streamlining communications, and overseeing operational processes that enhance productivity. The EACD serves as a strategic partner, facilitating business development initiatives, fostering internal and external relationships, and supporting scaled outreach and engagement efforts. This role requires a proactive, highly organized, and adaptable professional who thrives in a fast-paced environment. The ideal candidate is comfortable with technology, virtual platforms, scheduling systems, and administrative decision-making, demonstrating a strong sense of ownership and accountability. With a focus on efficiency,...

Suffolk University The Senior Administrative Associate supports the scheduling, planning, and correspondence needs of the Dean to facilitate efficient, effective and timely management of the Dean's responsibilities. Primary Responsibilities: Calendar and Correspondence: Proactively manage busy and complicated calendar of appointments and meetings with exceptional follow-through and discretion; manage dean's time to facilitate completion of critical tasks & priorities; plan travel for dean to alumni and advancement events as well as for professional development. Handle sensitive personnel and student issues with discretion and excellent judgement; facilitate timely response to student, faculty and staff inquiries, requests for the dean; use professional, empathetic, and strategic communication skills to represent the dean to internal and external stakeholders through in-person, phone, email and written communication; manage confidential information with extreme discretion...