Dec 05, 2019
The Nature Conservancy OFFICE LOCATION Pulaski, New York, USA. NY414 A LITTLE ABOUT US Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 74 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter. The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond. YOUR POSITION WITH TNC The Northern NY (NNY) Office Manager will work as part of a team within the New York business unit coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, facilities management, contract oversight and compliance, budget management, project reporting, etc. ESSENTIAL FUNCTIONS The Northern New York Office Manager is responsible for purchasing, mailroom operations, facility management, telecommunications, and/or reception in our Pulaski, New York office. They will assist with Information Systems as the office's key user, and with finance administrative tasks including processing forms, preparing reports and forecasts, and monitoring and preparing budgets. They may maintain, track and research data, produce and review reports, and perform program analysis. They will implement processes and practices in order to improve effectiveness. The NNY Office Manager will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. Duties may include, but may not be limited to: Front desk reception- act as the face of NNY office, interacting with staff, members, visitors, donors, service providers and trustees. Office operations- purchase office supplies and equipment, maintain office equipment, mail pick-up and distribution, and time-card coordinator, and other H/R administrative duties as required. Facilities- manage NNY office cleaning, telecommunications and maintenance contracts and emergency repairs. Be available as the Key User to assist office staff with any computer/network/printer/fax/postage meter issues that arise. Vehicle upkeep- registration renewals, oil changes, tire rotations, inspections, repairs, winterizing, ensure all vehicles have a completely stocked first aid kit and an insurance envelope. Responsible for contract workflow including initial review of contract questionnaire, compilation of contract materials, additional reviews by legal and finance and ensuring a complete contract package is filed and/or distributed to appropriate staff. Work with Finance Director to develop fiscal year operating budget. Process mileage logs, journal entries and project reports. Comply with Conservancy policies and procedures and provide guidance and oversight on finance and operations policy and procedures to appropriate staff. Other financial projects as needed. RESPONSIBILITIES AND SCOPE Demonstrate sensitivity in handling confidential information; Perform non-routine analysis, research and follow-through; Financial responsibility includes purchasing, contracting with vendors, and assisting with budget preparation; Ensures TNC policies and procedures, financial standards and legal requirements are met. Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain; and Work is diversified and may not always fall under established practices and guidelines. MINIMUM QUALIFICATIONS Bachelor's degree and 2 years related experience or equivalent combination; Experience generating reports and interpreting data; Experience organizing time and managing diverse activities to meet deadlines; and Experience working across teams and communicating with a wide range of people. DESIRED QUALIFICATIONS Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated; Ability to analyze information for the purpose of coordinating and planning activities, and solving problems; Ability to use existing technology to achieve desired results; Excellent customer service skills and focus; Strong organization skills, accuracy, and attention to detail. AUTO SAFETY POLICY This position requires a valid driver's license and compliance with the Conservancy's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." Please see further details in the Auto Safety Program document available at www.nature.org/careers . Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record. HOW TO APPLY To apply to position number 48265, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on January 5, 2020. Click "submit" to apply for the position or "save for later" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration. If you experience technical issues, please refer to our applicant user guide or contact email@example.com. The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
Professional Diversity Network Pulaski, NY 13142, USA Full-Time