Jun 28, 2019
Job Title Accounting Clerk III (Travel Office) Education High School Location Newport-RI - 0002 - Newport, RI 02841-1703 US (Primary) Category Administrative / Clerical Salary Grade Date Needed By 11/14/2018 Job Type Full-time Travel 0 - 10% Job Description
To provide support for the following departments: Travel Office Maintenance Operations, Travel Office Support, Disbursing Office Support, Transportation Incentive Program Support, and Travel Compensation Support for the Naval Undersea Warfare Center (NUWC) Comptroller’s Office.
Position will perform one or more of the following:
Travel Office Maintenance Operations :
Generate the Approved Status Report within the Defense Travel System (DTS) on a daily basis.
Upload DTS data to the Accounting System Interface (ASI) daily.
Generate and distribute Travel and Foreign Travel reports on a daily basis.
Generate and distribute the Leadership Travel report on a weekly basis.
Travel Office Support:
Review travel orders within DTS a minimum of 10 calendar days before the date of departure including assessing whether the Network Activity (NWA) is entered correctly and is valid for use on the travel order.
Upon completion of travel order review, route to the Approving Official for official approval.
Assign travel order numbers to non-DTS travel orders including Permanent Change of Station (PCS), Temporary Change of Station (TCS), First Duty Station (FDS), and Invitational Travel Orders.
Review the following forms for completeness within two (2) days of receipt or within one (1) day of the date of departure, whichever is sooner. Upon completion of the review, return the forms to the Passport Applicant.
DD 1056; Authorization to Apply for a “NO FEE” Passport and/or Request for a VISA, DS 11; Application for a Passport; DS 82; and/or Application for U.S. Passport by Mail.
Update the passport database with official passport data, including employee names, passport numbers, passport expiration dates, visa information, and notes pertaining to the official passport when a new passport is issued or when an employee or military member who was issued a passport separates from NUWCDIVNPT.
Perform monthly reconciliation of the Centrally Billed Account (CBA) Invoice.
Ticket transactions on the CBA Invoice shall be reconciled to the travel order or travel voucher in DTS.
Research DTS rejections received via DTS-generated emails and identify corrective action to the department financial POC responsible for the travel order.
Interview travelers who are assigned to depart on Long Term Travel (LTT) or TCS prior to departure in accordance with the TCS/PCS worksheet. Interview must be scheduled within three (3) days of receipt of notification.
Perform an initial review of a Long Term Cost Analysis worksheet for PCS, TCS, or Long Term Temporary Duty (LT TDY) costs for completeness after meeting with the department POC and receiving a copy of the LT TDY questionnaire.
Route the Long Term Cost Analysis worksheet to the Code 013 Government Travel POC for final review.
Prepare the LTT, PCS, and TCS spreadsheet when travelers are placed on LTT, PCS, or TCS and upload the spreadsheet to the Travel/Disbursing shared drive.
Prepare travel memos for PCS Orders, TCS Orders, LTT Orders, FSD Orders, Government Passports and VISAs.
Enter military personnel travel data into the Individual Personnel Tempo Program Online (ITEMPO) System.
Disbursing Office Support:
Complete initial review and validation of DTS vouchers within five (5) business days of submission.
Route complete travel vouchers to the Government Travel Approving Official (AO).
For incomplete travel vouchers, collect missing information required for the completion of vouchers from the department travel POC associated with the traveler.
If the information cannot be collected within two (2) business days of initial review, the incomplete vouchers shall be routed to Code 013 Government personnel.
Convert overseas travel expenses in foreign currency to U.S. dollars for all foreign travel vouchers.
Research DTS voucher rejections received via DTS-generated emails and identify corrective action to the department financial POC responsible for the travel voucher.
Once a week, make copies of the DD Forms 1131 submitted and file the copy in accordance with records management guidelines.
Transportation Incentive Program (TIP) Support:
Provide guidance to employees completing the TIP application.
Notify TIP participants via email when program reimbursement is available.
Verify eligibility of new applicants and submit completed TIP applications to Code 013 TIP POC.
Review TIP withdrawal applications for completeness and accuracy within 1 day of receipt and send the withdrawal application to Code 013 Government personnel and update the TIP Quarterly Validation Report.
Post updates to the TIP share drive including participant and payment data.
Conduct monthly review of vanpool attendance sheets. Perform reconciliation between the vanpool attendance sheets, the participants’ time and attendance records, and actual travel records and provide results to the Code 013 TIP POC.
Travel Compensation Support:
Respond to questions from NUWCDIVNPT traveler(s) regarding completion of travel compensation claims whether submitted by the traveler electronically via ASI or manually via a hard copy form.
Record hard copy forms in the Travel Compensation log within ASI in the order which they are received.
Perform analysis of Government supervisor-approved claims to verify the amount of travel compensation time calculated using the first in, first out method.
Travel compensation claims must be processed within 14 days of receipt.
Notify the Government POC of any claim that cannot be processed within 14 days.
Enter travel compensation time into N-ERP upon receipt of Government supervisor-approved travel compensation claims. Once entered into N-ERP, notify the traveler and the traveler’s supervisor that the time has been entered into N-ERP and is available for processing by the supervisor within N-ERP.
Scan and file finalized hard copy claims and associated supporting.
Payroll Support :
On a bi-weekly basis, enter time and attendance into the Defense Civilian Pay System (DCPS) after the N-ERP CATA run including retroactive adjustments as well as current time and attendance records.
Generate the Outstanding Leave, Missing Time, Invalid Transaction (current and retroactive) and Conversion of Hours (current and retroactive) reports within DCPS; reconcile data to employee timecards on a weekly basis and make any required corrections identified by the reports.
Education and Experience:
Security Clearance: Employee must undergo a favorable background check through local and national criminal databases and credit check as well as obtain and maintain a favorably adjudicated NACLC.
CTI is an Equal Employment Opportunity (EEO) employer. It is the policy of CTI to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
# of Hires Needed 3 Exemption Type Non-Exempt Hiring Manager Mahony, Michael (Vice President/Business Dev - Operations - BD (01.00.21)) Job Requirements
Education and Experience:
High School and a minimum of 4 years' experience with defense travel and accounting support is required.
Advanced working knowledge of the Defense Travel System (DTS) and Navy Enterprise Resource Planning (ERP) system.
Experience processing non-DTS travel orders including Permanent Change of Station (PCS), Temporary Change of Station (TCS), First Duty Station (FDS), and Invitational Travel Orders.
Security Clearance: A favorable NACLC is required and must be maintained throughout employment. Employee must also undergo a favorable background check through the local and national criminal database, along with a credit check.
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CTI Resource Management Services