Nov 15, 2019
JOB SUMMARY Working under general direction, provides complex business operations support to multiple lines of business in an office. May also train lower level staff. May be responsible for processing AP transactions such as vendor invoices and expense reports, setting up listings and project budgets, billing and accounts receivables, contract administration, licensing, revenue forecasting and transaction processing. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates timely entry and processing of various standard to complex AP transactions such as vendor invoices and expense reports for a local market and/or region. Codes and allocates expenses in PeopleSoft Financials. Escalation point for vendor invoices and payment inquiries. Reviews and enters standard and more complex agreements and/or transactions such as listing, management, valuation, leasing and sales into appropriate system (e.g. PeopleSoft, MTA, VAS, I-track, etc.). Creates corresponding file(s) that is compliant with company and state requirements. Performs PeopleSoft level one review and approval of various AP items to ensure proper coding, allocation and backup for all items. May train and assist end users in PeopleSoft expense report entry. Reviews and follows up on monthly AR report; resolves client questions and ensures fees are collected. Provides monthly ad-hoc reports to management to track project budgets, T&E allowances, revenues, etc. Compiles broker, producer and/or management pipelines for forecasting process. Other duties as assigned. SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) with a minimum of four years of related experience and/or training. CERTIFICATES and/or LICENSES None COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. OTHER SKILLS and ABILITIES Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc. Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track). SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Construction Jobs Inc Chicago, IL, USA