Sep 14, 2019
Walgreens Responsibilities Job Summary Under general supervision, performs a variety of high-level administrative support to the Area Directors and to the GVP of Supply Chain Operations. Handles confidential issues using discretion and judgment, capacity to manage multiple priorities simultaneously and independently, provides instructions and represents the organization with solid experience in solving complex administrative problems in varied situations. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others. Job Responsibilities Schedules appointments, meetings, conferences, Prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently. Co-leads coordinating DC Visits and Listening Sessions for Senior Vice President of Supply Chain Operations. Receive visitors with Walgreens hospitality. Takes ownership of inquiries, providing explanations and instructions, i.e., Assists with onboarding AD's, GM's, and AGM's. Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond. Stays current with all correspondence and follows up on own initiatives. Screens telephone calls and redirects to individuals who can quickly and efficiently respond. Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required. Leads, get approvals for and reports out all DC Vendor Visits and DC Tour's Oversees and expedites expense reports for team. Monitors and processes incoming invoices. Prepares forms to process and pay invoices. May assist in the department's budget process. Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports. Leads and coordinates travel for a variety of Supply Chain field events including annual summits, audit teams and other complex events that occur. Manages and oversees hotel contracts for room blocks and meeting space. Handles confidential and/or sensitive department information with discretion. Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed. Assist in writing Chain Link DC articles for Senior Vice President of Supply Chain Operations. Assist in developing agendas and materials for meetings. Takes initiatives in finding ways to proactively assist the team. Assists with other assigned duties or special projects. Assists colleagues whenever necessary. Walgreens, one of the nation's largest drugstore chains, is included in the Retail Pharmacy USA Division of Walgreens Boots Alliance, Inc., the first global pharmacy-led, health and wellbeing enterprise. More than 10 million customers interact with Walgreens each day in communities across America, using the most convenient, multichannel access to consumer goods and services and trusted, cost-effective pharmacy, health and wellness services and advice. Walgreens operates 8,175 drugstores with a presence in all 50 states, the District of Columbia, Puerto Rico and the U.S. Virgin Islands. Walgreens omnichannel business includes Walgreens.com. Approximately 400 Walgreens stores offer Healthcare Clinic or other provider retail clinic services. As the neighborhood drugstore and retailer, our goal is to make health and happiness simpler, easier and within reach. And we remain a trusted wellness provider offering convenient access to important health services, such as immunizations and an array of pharmacy services that can help patients improve their health. To our team members, Walgreens represents a unique opportunity to excel in their careers in a welcoming and inclusive environment. We offer the chance to work in a truly supportive environment, and be a part of a progressive organization dedicated to the well-being of our customers, team members and the communities we all call home.
Professional Diversity Network Waxahachie, TX, USA Full-Time