Mar 04, 2024

ASSISTANT VICE PRESIDENT - CHIEF HUMAN RESOURCES OFFICER

$170,000 - $185,000 yearly
  • Harvey Mudd College
  • Claremont, CA 91711, USA
Full-Time Administration Education Human Resources

Job Description

ASSISTANT VICE PRESIDENT - CHIEF HUMAN RESOURCES OFFICER

OFFICE OF HUMAN RESOURCES

POSITION SUMMARY

The Assistant Vice President - Chief Human Resources Officer (CHRO) partners with the Vice President, Chief Operating and Financial Officer (COFO) to serve as trusted advisors and strategic partners to college leadership (e.g., President, President’s Cabinet and other College leadership). The CHRO reports to and partners with the COFO in leading the Human Resources (HR) function for the college. The CHRO is a member of the Business Affairs Office Leadership Team (BOLT), led by the COFO.

The CHRO is responsible for leading and working with a team of Human Resources professionals in serving the College community by delivering innovative and customer-focused HR services and activities that include recruitment and selection, compensation and benefits, performance management, employee relations, Human Resources Information System (HRIS)/payroll processing, policy administration, and professional and organizational development. The CHRO has a broad range of responsibilities in supporting faculty, staff, and student employees. The CHRO represents the College as an active member of the Human Resources Committee of The Claremont Colleges and collaborates with colleagues in intercollegiate initiatives and programs. 

DUTIES AND RESPONSIBILITIES

Human Resource Leadership

  • Provide leadership and supervision to the Human Resources team through performance goals, coaching and professional development, to deliver a progressive and innovative Human Resources department positioned to contribute to the attainment of the College’s strategic plan.
  • Provide administrative leadership and operational oversight for recruitment and selection, compensation and benefits, performance management, employee relations, HRIS/payroll processing, policy administration, and professional and organizational development and other Human Resources services. Manage the department budget and be mindful of the effective use of financial resources.
  • In partnership with the COFO, advise and collaborate with college leadership to achieve college and department goals, ascertain their needs, and support and assist with employment and HR-related planning and programs. 
  • Assist the COFO with special projects and respond to requests for information or analysis from the Board of Trustees, faculty, departments, or other internal or external stakeholders. Offer support and guidance as needed to ensure successful completion of initiatives and inquiries.
  • Serve as a point of contact for management regarding employment and employee-related matters, including devising strategies to address issues and proactively implementing programs for performance enhancement and staff development. Provide assistance to employees regarding employment-related concerns.
  • Stay updated on regulatory requirements and obligations to ensure College policies and practices adhere to compliance standards and advise College leadership as necessary.
  • Continually assess trends and best practices in Human Resources to determine the type of programs, strategic initiatives or practices that would be advantageous to the College and enhance the work-life experiences of faculty and staff.
  • Identify and establish a baseline for Human Resource metrics, including recruitment, retention, compensation, employee relations, and training, and recommend strategies for continuous improvement.

Human Resource/Employment Policy Administration

  • Partner with COFO to oversee policy development and administration. Ensure all employment and other College policies, procedures and processing of employment actions are compliant with all mandated federal and state laws and to ensure consistency and fairness.
  • Oversee and manage reports of discrimination, harassment (including sexual misconduct) and retaliation. Coordinates as appropriate with the Title IX Coordinator, Dean of the Faculty, and Division of Student Affairs, as needed.
  • Partner with COFO to update, revise, create, administer, and interpret employment-related policies, including the staff handbook, as needed.
  • Disseminate information about college policies. Conduct periodic reviews of policies, procedures, and practices.

Human Resource Program Administration

  • Serve as the College’s Affirmative Action Officer and work with the Human Resources team, including the COFO, in developing the College’s Affirmative Action Plans (Minorities and Women, Veterans, and Individuals with Disabilities), monitoring the effectiveness of the plans, and communicating with college leadership. Partner with the COFO to assess the results of the annual Salary Equity Study and provide advice and recommendations to leadership and management regarding findings.
  • Lead and manage the College’s annual wage and salary increase program, including partnering with the Office of Financial Affairs.
  • Manage staff salary analysis to be included in material that is shared with the Trustee Compensation and Personnel Planning Committee (CPPC). 
  • Oversee participation in salary surveys. 
  • Implement the College’s performance evaluation and management program; provide guidance and training on the College’s program and other topics related to performance management.
  • Oversee and work with Human Resources staff and other departments in administering various Human Resources programs, e.g., the annual Rideshare survey, service awards.
  • Partner with the COFO on overseeing the Colleges staff remote work policy.
  • Partner with the Senior Administrator of Business Affairs and Risk Management (SABARM) and the Senior Director for Finance and Budget regarding student summer research.

 Human Resources Services

  • Ensure that the staff in the Human Resources Office provides consistent and high-quality service to the campus community in their respective areas of responsibility, and in supporting each other by being a resource to them and identifying opportunities for them to enhance their knowledge and skills.
  • Maintain a high level of confidentiality and implement procedures and practices to ensure the integrity and security of confidential information.
  • Oversee the administration of the College’s HRIS; develop a comprehensive understanding of how the current and future HRIS function and use it effectively to gather, compile and analyze data to support decisions and strategies. 
  • Collaborate with hiring managers in designing effective recruitment strategies and hire qualified individuals. Ensure job postings and recruitment strategies are consistent with the College’s Affirmative Action/Equal Opportunity requirements.
  • Conduct or oversee the investigation and resolution of complaints, involving faculty or staff, and work with college leadership, other departments, and legal counsel as appropriate. Respond to requests for accommodation from employees and applicants due to a disability.
  • Participate in the design and presentation of training materials and recommend and offer professional development and training programs for managers and staff.

Risk Management and Compliance

  • Partner with the COFO, Senior Administrator of Business Affairs and Risk Management (SABARM) and Senior Director of Facilities, Emergency Preparedness and Safety, to address specific matters related to COVID-19 (e.g., vaccinations and compliance with Cal/OSHA as well as county, state, and federal guidance).
  • Take lead on communication with faculty and staff pertaining to COVID-19 regulations, vaccinations, masking, etc.
  • Responsible for timely reporting to the College workers’ compensation carrier of all COVID-19 exposure cases, in compliance with state and legal requirements.
  • Partner with the COFO and the Senior Administrator of Business Affairs and Risk Management (SABARM) regarding state and local requirements related to remote as well as independent contractor requirements status and reporting.

Team and Committee Responsibilities

  • Serve as a member of BOLT and support and collaborate with team members, including preparation of trustee committee materials.
  • Serve as a member of The Claremont Colleges’ Human Resources Committee and actively participate in committee initiatives, benefits renewal and strategy development, and other collegiate activities and programs. Establish credibility as an effective listener and problem solver.
  • Foster and maintain a collaborative relationship with staff in The Claremont Colleges Services, the shared service organization for The Claremont Colleges.
  • Serve on College and intercollegiate committees and task forces as required.

Special projects

Special projects assigned by the COFO.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Required Qualifications:

  • Demonstrated competency and experience in the areas of leadership, employee relations, problem solving, program development, and managing an HRIS.
  • Knowledge and understanding of applicable federal and state employment laws and regulations.
  • Clear understanding of current federal and state laws, regulatory and enforcement guidance, and developments.
  • Strong oral and written communication skills to work effectively with a wide range of constituencies in a diverse community. Ability to speak effectively before administrators, faculty, staff, and external groups and prepare clear written communication to a variety of constituents.
  • Strong supervisory skills that promote staff development, dedication, creativity, innovation, and growth.
  • Effective interpersonal skills that engender confidence and trust.
  • Ability to develop and interpret financial data/plans and manage resources.
  • Proficient in employee development, training, and facilitation.
  • Proficient in cultivating a performance management culture across all organizational levels.
  • Proficient in assessing and implementing change management theories and techniques to enhance services and operational procedures. Ability to formulate and develop new policies, procedures, and strategies to drive organizational improvement.
  • Knowledge of effective Human Resources and organizational development principles and practices.
  • Demonstrated independent judgment and initiative; ability to work both independently and as part of a team, manage multiple projects, and meet deadlines.
  • Possess a high level of personal integrity and the ability to exercise good judgment and discretion.
  • Ability to ascertain and protect confidentiality in all relevant matters.
  • Ability to thrive in a deep shared governance environment.
  • Ability to think strategically and proactively, including seeing around the corners and anticipating issues.
  • Possess intermediate to advanced technology skills, including but not limited to Excel.
  • Ability to plan and execute complex projects assigned by the COFO.

EDUCATION

  • Bachelor’s and master’s degrees with concentrations in human resources management, higher education administration, organizational development, or a related human resource field.

EXPERIENCE

  • Ten years of progressively responsible experience demonstrating a comprehensive understanding of the various functions of human resources (e.g., recruiting, benefit administration, employee relations, performance management, policy administration and leading successful HR teams)
  • A minimum of ten years supervisory experience, with proven ability to lead, motivate and grow teams.
  • A minimum of seven years of experience in higher education human resources, with a demonstrated understanding of shared governance in higher education setting

LICENSES AND CERTIFICATIONS

  • Possess and maintain a SHRM Senior Certified Professional (SHRM-SCP) credential.
  • Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.

PHYSICAL REQUIREMENTS

  • Normal physical job functions performed within a standard office environment and include reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.

Hours: Regular office hours are 8:00 a.m. to 5:00 p.m. Hours may vary due to the needs of the department and/or College.

Classification:

This is an exempt, full time, benefits eligible position.

Salary:

The anticipated starting salary is $170,000-$185,000 annually. Salary will be commensurate with qualifications and experience.

Reporting: Reports to the Vice President, Chief Operating and Financial Officer.

Application Process:

Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information on how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.

Deadline to apply:

Position will remain open until filled.

Occupations

School-College Administration, University, HR Systems Administration

States

CA

Security Clearance

NO Security Clearance

Apply Now