Mar 04, 2024

Assistant Director for Institutional Diversity

  • Harvey Mudd College
  • Claremont, CA 91711, USA
Full-Time Administration Education

Job Description

Assistant Director for Institutional Diversity

Position Summary:

The Office of Institutional Diversity (OID) Assistant Director works under the direct supervision of the Associate Dean for Institutional Diversity in coordinating programs to achieve the department's, Division of Student Affairs and the College's goals. The Assistant Director supports the delivery of a comprehensive combination of services to the HMC student community.In collaboration with the Associate Dean and Assistant Dean of OID, the Assistant Director supports the process of developing and overseeing programs, services, and initiatives that promote diversity, inclusion, social justice, educational equity, cultural understanding, and competency, and cultivates and communicates a common vision as an essential element of the mission of Harvey Mudd College. The Assistant Director must have excellent communication, planning, and organizational skills.

Duties and Responsibilities:

The description below includes areas this position will focus on throughout the year. At the direction of the Associate Dean for Institutional Diversity, the position would assist the Office of Institutional Diversity, which includes work with the Assistant Dean of International Students and Scholars and may also assist other areas within the Division of Student Affairs. 

  • Advance the College’s mission and goals related to diversity, equity, and inclusion by implementing existing programs and initiatives and developing and implementing new ones as needed.
  • Supervise and support a variety of minoritized student organizations designed to help students achieve their personal and professional goals.
  • Work closely with The Claremont College’s Office of Black Student Affairs, Chicano Latino Student Affairs, The Queer Resource Center, the Asian American Advisory Board and other Consortium-wide diversity resources on a variety of student development programs.
  • Develop and contribute to the planning and implementation of heritage month celebrations.
  • Lead logistical efforts related to OID programs and events.
  • Assist with planning, implementing, and evaluating department programs, campus events, and celebrations as assigned.
  • Provide on-site supervision of events to oversee facilities use, arrangements, admission, and compliance with policies and to assist in problem resolution.
  • Supports initiatives and works collaboratively with other staff to assist students in their connection and involvement with activities, organizations, and small groups.
  • Work closely with student interns, student mentors and graduate assistants.
  • Assist with reporting and assessment efforts to collect, maintain and analyze qualitative and quantitative data to measure the progress of diversity initiatives and programs.
  • Attend weekly staff meetings, all staff training and meetings, and staff functions.
  • Assist with logistical and planning needs of New International Student Orientation and Summer Institute.
  • Identify evolving trends in diversity and technology to develop innovative learning strategies for social justice education and cultural competence development programs for students, faculty and staff
  • Daily office operations: database management, expense reports, correspondence, website edits, appointment scheduling, office upkeep and programming support.
  • Facilitate and attend programs in the residence halls, which at times occur in the evenings or on weekends intended to build a residential community focused on social justice, inclusion, and diversity.
  • In the absence of an OID dean, ensure that requests for action and/or information are handled appropriately; as needed, interpret requests and coordinate the appropriate action. 
  • Perform other duties as assigned.


  • Will serve as a part of the on-call team.
  • Perform on-call duty coverage on a rotating basis and respond to student crises when appropriate. Coordinate transportation for students to and from the student health center, counseling center, and/or local off-campus medical facilities. May need to interact with students at the hospital, depending on the needs of the situation
  • Maintain appropriate contact and communication with Campus Safety, Facilities and Maintenance, Dining Services, and Media Services to ensure cooperative efforts for activities and events on campus.
  • Manage and maintain program, department, and College information and records that are confidential and/or sensitive in accordance with policy and applicable laws.
  • Help develop, promote, and maintain community-building programs for the Division of Student Affairs.
  • Perform other duties as assigned.

Required Knowledge Skills and Abilities


  • Excellent oral and written communication skills.
  • An established record of effective interactions with students, faculty and staff, as well as external individuals and groups.
  • Ability to safeguard, manage, and secure confidential information and records in accordance with policy and applicable laws.
  • Possess a student-centered approach to responsibilities.
  • Self-motivated and demonstrated a record of taking the initiative and working independently.
  • Ability to work non-traditional hours, including evenings and weekends.
  • Demonstrated ability to work in a team environment, develop and maintain collaborative relationships with a variety of individuals and groups.
  • Ability to organize and prioritize projects.
  • Demonstrated technology ability, record-keeping, and file-management skills.

Required Qualifications and Experience

Education: Bachelor’s degree; or a combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for the position.

Experience: 2-3 years of experience in student affairs or experience with programs and/or similar responsibilities; knowledge of and interest in working in a college environment.

Physical Requirements:

While performing the duties of this job, the staff member is regularly required to sit; stand use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Licenses/Certifications:Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.

Position Characteristics:


The regular business hours for this position are 8 a.m. until 5 p.m., Monday through Friday. Hours will vary due to need of the department or student programs and requires some evening and weekend hours, in addition to those during the on-call rotation.


The Assistant Director may be required to reside in College-provided local/onsite housing, which is offered in addition to salary and benefits.


This is a full-time, benefits-eligible exempt position.


This position reports to the Associate Dean for Institutional Diversity.


The anticipated starting salary range is $66,560- $68,000. Salary will commensurate with qualifications and experience.

Application Process:

Please visit to view a complete job description for this position and obtain information on how to submit an application. Information about HMC’s competitive benefits package is available at

Additional Information:

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others.It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.


Administrative Support, School-College Administration, University, Diversity Management-EEO-Compliance



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