ASSOCIATE DIRECTOR

OFFICE OF ADMISSION

Position Summary:

Reporting to and in consultation with the Director of Enrollment Strategies and Operations, the Associate Director is expected to fully engage in a broad range of Office of Admission activities, including but not limited to the responsibilities described below.

About Harvey Mudd College:

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 900 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”

Duties and Responsibilities:

• Serve as an integral member of the Admission team that is responsible for recruiting and enrolling students who fulfill the College’s mission.
• Support the mission of the Office of Admission in growing the diversity within the applicant pool and enrolling class. Work collaboratively with the office’s leadership team to create complementary communication plans and event programming to help meet this objective.
• Assist as a Slate vice-captain and administrator with a focus on Deliver, Reports, Portals and Configurable Joins. Proficiency in HTML, CSS, and SQL is a plus.
• Teach and empower colleagues of varying skill levels to use different aspects of Slate.
• Lead the Office of Admission’s communications team. Plan and execute strategies, create communication flows and templates for varying audiences, programs or channels, and evaluate metrics of our different efforts.
• Liaison to the College’s Office of Communications and Marketing. Manage the creation, editing, and track the progress of projects (print and digital), assure fulfillment in a timely manner, and oversee cost and inventory. Collaborate with the College’s website manager to ensure that the Office of Admission site is current and compliant. This may include editing and restructuring of the site. Experience with Adobe Creative Suite and Content Management Systems is a plus.
• Learn the College’s mission and ethos. Keep current with the College’s academic programs, support services, and co-curricular offerings.
• Represent the college and build relationships with prospective students, their families, high school counselors, and community members. This includes interviewing prospective students and some off-campus recruitment travel.
• Evaluate applications for admission in a timely manner and participate fully in the committee based selection process of candidates for admission.
• Participate in and assist with the planning and implementation of recruitment and yield activities as well as special programs.
• Practice discretion and maintain confidentiality of records, correspondence, and information, regardless of the format.
• Maintain focus on several activities and priorities. Anticipate seasonal variations in the workload.
• Other duties and responsibilities as assigned.

Required Knowledge, Skills and Abilities:

• Demonstrated understanding of and appreciation for the value of a liberal arts education and Harvey Mudd College’s mission “to educate engineers, scientists and mathematicians well versed in all of these areas and in the humanities, social sciences and the arts so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”
• Ability to:
  • Lead and thrive in a collaborative team environment.
  • Work flexibly and maintain productivity while working with competing priorities.
  • Build rapport and work cooperatively with individuals from varying abilities, backgrounds, interests, beliefs, and roles (students, staff, faculty, etc.).
  • Conceptualize, design, develop and implement projects that speak to a wide constituency or a tailored audience when appropriate.
  • Work independently in a college office setting and with the public.
  • Exercise sound judgment in confidential or sensitive situations.
  • Recognize patterns, anticipate problems, and recommend solutions.
  • Use technology easily and effectively to enhance productivity and to assess progress toward office goals.
• Highly skilled user of Slate CRM by Technolutions especially with regards to Deliver, Reports, Portals, and Configurable Joins.
• Ability to independently:
• leverage independent subqueries and configurable joins throughout the database (e.g., queries, reports, automations)
• construct email campaigns and populations, along with one-off mailings that utilize content blocks and liquid markup (including liquid looping)
• build portals for different constituents (e.g., prospective students, ambassadors, campus partners)
• design or update for consistent styling across Slate modules (e.g., mailings, forms, portals). Proficiency in HTML and CSS is a plus.
• Excellent presentation skills in disseminating information cohesively to a broad range of audiences.
• Possession of a strong work ethic, personal integrity, and a sense of humor are extremely valuable.
• Skilled in the operation of a computer, data entry techniques, and specified software including Microsoft Office (Outlook, Word, Excel, Powerpoint etc.) and G Suite (Google Drive, Docs, Sheets, Calendar, Slides etc.).
• Able and willing to travel (up to two weeks at a time, seasonal) and work weekend and evening hours as needed.

Required Qualifications:

Education: Bachelor’s degree required.

Experience:

• 4 or more years of previous experience in college admissions or related environments is required. An understanding and appreciation of highly selective admission is appealing but not required.
• 2 or more years of previous experience with Technolutions’ Slate CRM is strongly preferred. Familiarity with HTML and CSS is preferred. Data analysis and/or statistics, preferably in the context of admission, higher education or a similar environment is appreciated.

Licenses/Certifications: Possess and maintain a valid driver’s license and driving record acceptable to the College’s automobile insurance carrier.

Physical Requirements:

While performing the duties of this job, the staff member is regularly required to sit; stand use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours:

Regular hours are 8:00 am to 5:00 pm, Monday through Friday. Hours will vary to meet the needs of the department or college and may include weekends and evenings especially when travel is required.

Classification:

This is an exempt, full-time, benefits-eligible position.

Salary

The anticipated starting salary is $73,000.00 - $85,000.00/year. Salary will be commensurate with qualifications and experience.

Reporting:

Reports to the Director of Enrollment Strategies and Operations

Application Procedures:

Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information on how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.

Deadline to apply:

Position will remain open until filled.

Additional Information:

All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19, including the COVID-19 vaccine booster and provide proof of vaccination and booster, unless an exemption from this policy has been granted as an accommodation or otherwise.

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law