ISSUANCE DATE: May 1, 2023 CLOSING DATE AND TIME: February 13, 2024, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
USAID will evaluate all offerors based on stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.
Any questions must be directed in writing to the Point of Contact specified in Attachment 1.
Supervisory Contracting Officer
Office of Acquisition & Assistance
SOLICITATION NO.: 720BHA23R00037
ISSUANCE DATE: May 1, 2023
CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: This solicitation is open and continuous until April 30, 2024. The following are the closing dates for each review period:
June 14, 2023, 12:00 P.M. Eastern Time
October 13, 2023, 12:00 P.M. Eastern Time
February 13, 2024, 12:00 P.M. Eastern Time
Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be canceled at the Contracting Officer’s discretion.
Final compensation will be negotiated within the listed market value and will include Locality Pay for domestic USPSCs based on the location of the Official USAID Worksite, or the approved alternative worksite if approved for remote work. USPSCs performing overseas are not entitled to Locality Pay.
Salaries over and above the top of the pay range will not be entertained or negotiated.
PLACE OF PERFORMANCE: USAID/Washington D.C.
Relocation expenses will not be reimbursed for U.S.-based positions.
PERIOD OF PERFORMANCE: Five (5) years, tentatively 145 day estimated start date from closing
ELIGIBLE OFFERORS: U.S. Citizens Only
SECURITY LEVEL REQUIRED: Secret
If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
STATEMENT OF DUTIES
GENERAL STATEMENT OF PURPOSE OF THE CONTRACT
The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or human-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance. BHA has seven offices, including three geographic offices, that are: (1) Office of Africa; (2) Office of Asia, Latin America, and the Caribbean; and (3) the Office of the Middle East, North Africa, and Europe.
The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.
STATEMENT OF DUTIES TO BE PERFORMED
In order to provide logistics and procurement support in response to humanitarian crises around the world, BHA established the FARO Supply Chain Management (SCM) Division. The Division has two geographic teams (the Africa/Latin America/Caribbean Team, and the Middle East/North Africa/Eurasia Team which provide services to BHA’s three geographic offices. Each team is responsible for: the procurement and transportation of food and non-food items (NFIs); maintenance of global prepositioning warehouses for rapid deployment of critical relief goods; reviewing proposal submissions and analyzing operational plans and budgets through a supply chain management lens; coordination with implementing partners, private sector service providers, and the Global Logistics Cluster; provision of logistics support to Disaster Assistance Response Teams (DARTs) and Response Management Teams (RMTs); the assessment of transportation infrastructure for steady state and emergent response operations; and monitoring and evaluation of partner supply chains.
The SCM Division has established a cadre of supply chain experts to support BHA’s response and steady-state operations around the world. The staff have experience and expertise in supply chain management for a wide range of commodities and transportation modalities. SCM Division staff provide leadership for air and ocean transport operations as well as last-mile delivery in a range of operational contexts, including rapid-onset disasters and complex emergencies in dozens of countries where needs are acute and infrastructure is limited.
DUTIES AND RESPONSIBILITIES
Planning and Forecasting:
Manage the emergency food aid and NFI prepositioning process, to include overseeing facilities, allocating commodities from facilities to programs, and restocking facilities.
Coordinate with inter- and intra-agency colleagues to manage and oversee the procurement, transport process, and warehouse space planning for emergency commodities, including expedited procurement and the diversion of vessels to meet emergency food aid needs.
Provide detailed plans and updates to BHAs SCM Division and Geographic Offices on commodity procurement and transportation planning matters.
Serve as an expert in analyzing the impact of existing or proposed procurement standards, regulations, and policies. Implement changes to existing policies and procedures relating to commodity procurement and quality assurance and keep abreast of new USG or Agency policies affecting procurement or supply chain management.
Prepare demand forecasts to determine the proper quantities of relief items and food to procure and preposition in BHA regional warehouses.
Budgeting and Financial Analysis:
Provide financial analyses for food aid and NFI programs, recommending appropriate levels of commodities based on commodity and transport prices.
Develop, regularly update, and communicate commodity price estimates.
Review program budgets for appropriate use of Title II-specific funding categories and for NFI-related budgets.
Provide financial management technical assistance to BHA Geographic Offices, UNICEF, the World Food Program (WFP) and Private Voluntary Organizations (PVOs) based on commodity price and transport estimates and appropriate use of Title II-specific or International Disaster Assistance funding categories.
Procurement and Transport:
Lead or manage the procurement of emergency commodities and services.
Manage current procurement mechanisms, transport contracts, and other third-party contracts, and assist in the modifications of awards as necessary.
Manage and coordinate actions by USAID, U.S. Department of Agriculture, Department of Defense, and commercial suppliers of commodities and services, including conducting market research.
Use web-based IT procurement systems to procure commodities.
Ensure commodity procurements are accomplished and that commodity quality and safety problems are identified and resolved.
Warehousing and Inventory Management:
Monitor current progress to meet logistical needs; evaluate plans for feasibility, effectiveness, efficiency, and cost; develop alternative methods to achieve goals in a wide variety of operating environments.
If assigned, manage a warehouse; inventory, assess, manage, and coordinate worldwide disaster relief stockpiles; independently conduct the annual inspection and physical inventory of the BHA stockpiles in accordance with USAID policy and regulations.
Maintain and utilize the BHA Humanitarian Inventory Management System to produce reports and provide accountability for inventory management, replacement, transportation, and commodity dispatch.
Emergency Response: Rapid Onset and Complex Emergency:
Coordinate with BHA’s Disaster Response Offices or Divisions to plan logistics responses to declared disasters, including Urban Search and Rescue (USAR), airlift, sealift, local purchase of disaster relief supplies, and supply chain support.
Implement and maintain a complete information tracking system that contains detailed and accurate data about logistical responses and quantities of commodities dispatched for specific disasters.
Serve on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. RMTs duties will vary, but will generally include logistics support.
Serve as a technical authority on field assessment missions on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
When in the field, assess the host nation's capability to provide an effective response to specific supply chain/logistical issues, especially in the areas of warehousing, air, sea, and ground transportation.
Employ the International Assistance Systems Concept of Operations during response activation to support domestic response activities.
Systems, Awards and Programming:
Formulate appropriate supply chain and logistics strategies and policies for BHA.
Contribute to the formulation of appropriate strategies for a whole of Government response to disasters and other emergency situations.
Review WFP, UNICEF and PVO grant applications and provide technical guidance on warehousing, transport, and other logistics-related matters such as Sphere standardization; manage logistics-related awards.
Representation and Training:
Represent BHA and speak on supply chain operations at university lectures, interagency working groups, the Logistics Cluster, workshops, and conferences both domestically and internationally.
Provide logistics training to United States Forest Service, USAR and other surge and rotational personnel (also known as Detailers) on BHA supply chains so they can assist during large-scale disasters or multiple disaster situations.
Represent SCM Division by serving as a technical expert to support timely and appropriate supply and logistics planning and service delivery, and to support efficient, best value use of USG taxpayer funds.
This position will, on occasion, require overtime, weekend work and overseas travel.
This role does not have supervisory responsibilities; however, the PSC may serve in an acting leadership role within the bureau in order to meet short-term staffing needs, not to exceed 120 days in a 12-month contract year.
May serve on temporary detail within the bureau to meet operational needs during staff shortages. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.
Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter.
The USPSC will take direction from and report to the FARO Supply Chain Management Division Director or his/her designee.
Supervisor sets overall objectives and resources available; the USPSC consults with the supervisor to develop deadlines, projects, and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning the approaches or methodology to be used in carrying out assignments.
The work requested does not involve undue physical demands.
$112,015 - $145,617 Annually
Requires Security Clearance
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
A Bachelor's degree with significant study in or pertinent to supply chain management, logistics, transportation, international development, food assistance, or other related field, plus seven (7) years of progressively responsible experience working in the field of supply chain management, three of which must involve work with intergovernmental organizations (IOs), non-governmental organizations (NGOs), or work with large-scale institutional/government international aid agencies.
A Master’s degree with significant study in or pertinent to supply chain management, logistics, transportation, international development, food assistance, or other related field, plus five (5) years of progressively responsible experience working in the field of supply chain management, three of which must involve work with IOs, NGOs, or work with large-scale institutional/government international aid agencies.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)
Offeror is a U.S. Citizen.
Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures may be accepted.
Ability to obtain and maintain a Secret clearance. If there is a change in circumstances requiring access to National Security information classified at the Top-Secret level, the offeror may be asked to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
Ability to obtain and maintain a Department of State medical clearance throughout the contract.
Must not appear as an excluded party in the System for Award Management (SAM.gov).
Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
IMATRIX: Professional Experience (30 points):
Rapid Onset and Complex Emergency Response
Demonstrated experience planning logistics responses to declared disasters, rapid onset, and complex emergencies. (5 points)
Demonstrated experience conducting assessments and serving as a technical authority on logistical issues. (5 points)
Procurement and Transport
Demonstrated experience managing and coordinating the procurement of emergency relief commodities. (5 points)
Demonstrated experience with contracting transportation requirements. (5 points)
Warehousing and Inventory Management
Demonstrated ability to manage warehouse facilities and inventory, facilitate periodic and annual inspections, and prepare demand forecasts. (2 points)
Demonstrated experience maintaining computerized systems for inventory management and commodity dispatch. (2 points)
Awards and Programming
Demonstrated ability to design appropriate logistics strategies in the context of disasters and complex emergencies. (2)
Demonstrated experience analyzing proposals and managing logistics related awards. (2)
Representation and Training
Demonstrated ability to represent and speak on complex logistics operations to a variety of domestic and international audiences. (1)
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection.
Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during the future phase of the selection process.
IV. SUBMITTING AN OFFER
Eligible Offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals,” available at http://www.usaid.gov/forms.
Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.
Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (SAM.gov, BHA Jobs, Career Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
Additional documents submitted will not be accepted.
By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.
Ensure Adequate COVID-19 Safety Protocols for Federal Contractors - Please be advised that upon award, the contractor will be required to show proof that the contractor is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.* USPSCs/TCNPSCs performing overseas must follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.
*See Notice Regarding Any Court Order Affecting the Implementation of E.O. 14042 in Section VIII below.
NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.
NOTE: If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained; the offer may be rescinded.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION: This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.
The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:
Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.
Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.