Position Open: January 12, 2022 Position Close: Until filled
Clark Nexsen is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, or protected veteran status. AAP. Drug-free workplace. E-verify. Applicants must be legally authorized to work for Clark Nexsen Inc. without employer sponsorship. We do not typically sponsor H-1B or any other work visa petitions.
When you come to work for Clark Nexsen, you’ll experience a collaborative, entrepreneurial environment where imaginative thinking is encouraged and supported. We are a national, transdisciplinary architecture, engineering, and consulting firm, but we believe that our role in making the world better is not limited to design. Our vision and values drive our culture, our work, and our commitment to giving back to our communities through volunteerism and charitable giving.
With 11 offices spanning Virginia, North Carolina, Georgia, Tennessee, and Texas, our people shape the future by discovering opportunities to transform the way we live in and experience our world. We believe the best ideas come from collaboration, working across disciplines to inspire innovation and deliver high-performing projects for U.S. and global clients.
We offer generous compensation and benefits, including health, dental, vision, 401k, short and long term disability, paid time off, Aflac, flexible benefits, and legal resources. To learn more about our culture and expertise, please visit www.clarknexsen.com.
We seek to hire a Construction Administration Coordinator in our Virginia Beach, VA; Roanoke, VA; or Charlotte, NC offices who will be responsible for assisting Project Managers and/or the Principal in Charge with the processing of project documents during the bidding and construction phases of a project.
General responsibilities include but are not limited to the following:
Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents
Assisting with the bidding phase of projects, including preparing addenda
Processing of construction administration submittals and requests for information (RFI) utilizing Newforma project information management software
Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software.
Assisting with preparing requests for proposal (RFP) from contractors
Establishing, updating, and maintaining detailed project information in the firm’s software applications
Preparing various project management reports to monitor project status during construction
Preparing for and participating in project construction meetings and others as required
Providing general administrative support as requested by Project Managers, Principals and project team members
Communicating with clients, design team members, and others as required
A high school diploma or GED equivalent is required
Post high-school education in the following subjects is desirable:
Associates or Bachelors Degree in a business/accounting/finance-related field is desirable
Licenses, Certifications and Accreditations
Additional consideration will be given for candidates who have obtained the following certifications:
Certified Design Firm Administrator (CDFA)
Construction Documents Technologist (CDT)
Construction Contract Administrator (CCCA)
A Construction Administration Coordinator should be able to effectively utilize current company software programs for word processing, e-mail, and project information management. Current programs include:
Experience in the use of the following programs is desirable:
AIA Contract Documents
Newforma Project Center
A Construction Administration Coordinator should typically have 4 years of administrative experience in an architectural, engineering, or construction firm or 6 years of similar experience that included administrative, accounting, and financial management tasks in a field other than architecture or engineering.
Knowledge of A/E Industry and terms commonly utilized
Be knowledgeable with all office equipment: computers, copiers, printers, scanners
Have strong organizational skills and the ability to multi-task
Possess excellent written communication skills, being able to prepare effective and concise documents, free of grammatical and spelling errors
Possess strong verbal communication skills, being comfortable communicating with senior-level management and design team members
Visual acuity (e.g., needed to prepare and analyze data, to transcribe documents, to view a computer, to read, to inspect objects, to operate machinery
The repetitive motion of any part of the body
Capacity to think, concentrate and focus for long periods
Ability to read complex documents in the English language
Capacity to reason and make sound decisions
Ability to write complex documents in the English language
Our people are our most valuable asset. Our culture supports the pursuit of excellence to engage and inspire the best professionals.
Clark Nexsen is an integrated architecture and engineering firm focused on creating innovative design solutions. We are passionate about our work and are prominently ranked on numerous industry lists. Clark Nexsen has been named to the Architect 50 list of top U.S. firms for the past four years.
Our firm is headquartered in Virginia Beach, Virginia, with 450 employees in office locations in Virginia, North Carolina, Georgia, and Texas. We offer outstanding compensation, benefits, and growth opportunities in a positive work environment.
We believe we can create a better world through our work. Giving back is also a guiding philosophy. As a company and as individuals, we proudly volunteer and give back to the surrounding communities where we live and work.