The primary responsibilities of the Office Manager will include, but are not limited to:
General management/administration to promote a positive, productive, and professional office environment
Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities
Maintaining and updating office and client files
Manage payroll data entry and employee leave requests
Developing, improving, and implementing office policies by setting up procedures and standards to guide the operation of the office
Coordinating the day-to-day flow of work in the office, including managing multiple calendars
Implementing current workflow systems and developing new systems to ensure that the team produces at a higher level
Acting as support and gatekeeper to the owner, including proactive management of the owner’s schedule
Providing an excellent level of customer service to clients, from the first phone call to the conclusion of their project
Reviewing and responding to all forms of client correspondence
Managing weekly progress reports to clients
Anticipating potential challenges and/or business needs that the team may face, and proposing alternative solutions
Completing additional projects and tasks as assigned and/or identified
Purchasing office supplies and equipment and maintaining proper stock levels
Producing reports, composing correspondence, and drafting new contracts
Proficiently ensure critical compliance with mandated State and Federal guidelines, including, but not limited to workers’ compensation forms and audits, labor law requirements, employment documentation, and payroll processing
Collaborate with management on bid package preparation, contract submission through contract completion
Managing administrative responsibilities with regards to subcontractors and vendors
Manage insurance and related items
A minimum of 3 years of administrative assistant experience, with increasing accountabilities
Working knowledge of residential construction process
Highly-developed PC skills, including proficiency with Microsoft Word, Excel, Outlook, G-Suite, and box construction management software
Strong organizational and administrative skills, with the ability to anticipate, improvise and adapt for optimal resolutions
Excellent time management skills and ability to multi-task and prioritize work
Knowledge of accounting, payroll, data, and administrative management practices and procedures
Knowledge of clerical practices and procedures
Knowledge of human resources management practices and procedures
Knowledge of business and management principles
Knowledge of OSHA guidelines and requirements
Experience with and knowledge of building/planning departments
Professional and customer service-oriented experience and the ability to build relationships
Excellent oral and written communication skills -- able to communicate directly, concisely, and diplomatically as required, and knowing how, when and what to communicate
Self-starter who is able to manage multiple tasks with minimal direction
Team player with a “no job too big or small” attitude
High attention to details
Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions.
To learn more about us and see what type of work we do please visit our website: www.bradyconstructionSF.com
Please email us your resume with the heading: OFFICE LEAD. Copy and paste your cover letter and resume into the email. Let us know why you are the best candidate for the job. Compensation will be based on experience.
Thank you and we look forward to hearing from you.
Pay: $50,000 - $65,000 a year.
Compensation and Benefits:
401K Retirement Plan
Room for growth
A work environment that fosters learning and growing.
Monday to Friday
Remote - No
Technical Customer Service, Editing & Proofreading, General-Other: Human Resources, HR Systems Administration, Payroll and Benefits Administration, Other, Data Entry-Order Processing, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard, General-Other: Customer Support-Client Care
Brady Construction Inc. is San Francisco's premier commercial/residential builder. Brady Construction Inc. was established in 2009 by Bernard Brady. We work with owners, architects, and developers on projects that meet a very high standard. With over 11 years of being one of the Bay Area's top contractors, we promise to provide you with top-notch results and never compromise on quality. Visit our website to learn more about us, www.bradyconstructionSF.com.