Apr 20, 2021

OFFICE LEAD

$25.00 - $35.00 hourly
  • Brady Construction
Full-Time Accounting Administration Business Construction Customer Service Human Resources Logistics Management Other Research

Job Description

OFFICE LEAD

BRADY CONSTRUCTION

The primary responsibilities of the Office Manager will include, but are not limited to:

  • General management/administration to promote a positive, productive, and professional office environment
  • Act as the point of contact for answering phones, receiving packages, and handling all mailing related activities
  • Maintaining and updating office and client files
  • Manage payroll data entry and employee leave requests
  • Developing, improving, and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Coordinating the day-to-day flow of work in the office, including managing multiple calendars
  • Implementing current workflow systems and developing new systems to ensure that the team produces at a higher level
  • Acting as support and gatekeeper to the owner, including proactive management of the owner’s schedule
  • Providing an excellent level of customer service to clients, from the first phone call to the conclusion of their project
  • Reviewing and responding to all forms of client correspondence
  • Managing weekly progress reports to clients
  • Anticipating potential challenges and/or business needs that the team may face, and proposing alternative solutions
  • Completing additional projects and tasks as assigned and/or identified
  • Purchasing office supplies and equipment and maintaining proper stock levels
  • Producing reports, composing correspondence, and drafting new contracts
  • Proficiently ensure critical compliance with mandated State and Federal guidelines, including, but not limited to workers’ compensation forms and audits, labor law requirements, employment documentation, and payroll processing
  • Collaborate with management on bid package preparation, contract submission through contract completion
  • Managing administrative responsibilities with regards to subcontractors and vendors
  • Manage insurance and related items

Job Requirements:

  • A minimum of 3 years of administrative assistant experience, with increasing accountabilities
  • Working knowledge of residential construction process
  • Highly-developed PC skills, including proficiency with Microsoft Word, Excel, Outlook, G-Suite, and box construction management software
  • Strong organizational and administrative skills, with the ability to anticipate, improvise and adapt for optimal resolutions
  • Excellent time management skills and ability to multi-task and prioritize work
  • Knowledge of accounting, payroll, data, and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Knowledge of OSHA guidelines and requirements
  • Experience with and knowledge of building/planning departments
  • Professional and customer service-oriented experience and the ability to build relationships
  • Excellent oral and written communication skills -- able to communicate directly, concisely, and diplomatically as required, and knowing how, when and what to  communicate
  • Self-starter who is able to manage multiple tasks with minimal direction
  • Team player with a “no job too big or small” attitude
  • High attention to details
  • Outstanding problem-solving skills to proactively identify potential issues, develop alternatives, and execute solutions.

To learn more about us and see what type of work we do please visit our website: www.bradyconstructionSF.com

Please email us your resume with the heading: OFFICE LEAD. Copy and paste your cover letter and resume into the email. Let us know why you are the best candidate for the job. Compensation will be based on experience.

Thank you and we look forward to hearing from you.

Pay: $50,000 - $65,000 a year.

Compensation and Benefits:

  • Competitive salary
  • 401K Retirement Plan
  • Room for growth
  • A work environment that fosters learning and growing.

Schedule:

  • Monday to Friday

Location:

  • In-person
  • Office
  • Remote - No

Occupations

Technical Customer Service, Editing & Proofreading, General-Other: Human Resources, HR Systems Administration, Payroll and Benefits Administration, Other, Data Entry-Order Processing, General-Other: Administrative-Clerical, Office Management, Reception-Switchboard, General-Other: Customer Support-Client Care

States

CA

Salary

$50,000-$65,000 a year.

Security Clearance

NO Security Clearance

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