Dec 11, 2020

Facilities Manager- Life Sciences

  • Professional Diversity Network
  • Winslow, ME 04901, USA

Job Description


JOB SUMMARY The purpose of this position is to manage Facility
Management (FM) operations at a campus of buildings in a Life Sciences
Manufacturing company. FM includes equipment
and facility maintenance, building and grounds as well as management of
supplier services.

RESPONSIBILITIES Develops and maintains positive relationships
with clients. Leads client business
review meetings including financial and KPI review.Coordinates, oversees and/or manages repair and
maintenance work assignments performed by technicians, vendors and contractors
performing building maintenance, landscaping and janitorial work. Reviews work
orders to ensure that assignments are completed.Responsible for facilities audits/inspections
and reports. Manages actions resulting
from these audits.Obtains and reviews price quotes for the
procurement of parts, services, and labor for projects and maintenance
activities. Evaluates annual budgets for
savings opportunities including vendor consolidation, pricing negotiations and
evaluating potential for self-performance.
Prepares project and operating budget and
variance reports. Total budget accountability over $3 million.Manages vendor relationships and trains vendors
on work order and billing procedures.

Utilizes client Maintenance Management System to
set up Preventative Maintenance job plans and schedule frequency. Evaluates opportunities for Predictive
Maintenance to save costs and increase maintenance effectiveness.Provides process and procedure training. Evaluates team training compliance.Conducts financial/business analysis including
preparation of reports for client review.Responsible for the strategic and continuous
improvement agenda for the organization.

Manages small projects (non-capital) including
fit and finish, equipment installations and major repairs. Must adhere to compliance based Standard
Operating Procedures (SOP's)

Manages adherence to site KPI's required by CBRE
contract.Other duties may be assigned.SUPERVISORY RESPONSIBILITIES Provides formal supervision to individual
employees within single functional or operational area. Recommends staff
recruitment, selection, promotion, advancement, corrective action and
termination. Plans and monitors appropriate staffing levels and utilization of
labor, including overtime. Prepares and delivers performance appraisal for
staff. Mentors and coaches team members and other leaders to further develop
competencies. Leads by example and models behaviors that are consistent with
the company's values.

QUALIFICATIONS To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The requirements
listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High school diploma or general education degree
(GED) required. Minimum of four years of related experience and/or training.
Associates degree or Bachelor's degree preferred with focus on business,
technical or management areas. Prior leadership experience required.

Must be proficient at managing budgets and

in managing suppliers, overseeing sourcing efforts and negotiating with

in managing Facility or Operations Maintenance team or function in a
manufacturing environment.

Sciences manufacturing experience preferred.

in a highly regulated, procedure driven environment required.

prefer experience in GMP/ FDA regulated environments.CERTIFICATES and/or LICENSES Facility Management certification preferred.
Driver's license may be required.COMMUNICATION SKILLS Excellent written and verbal communication
skills. Strong organizational and analytical skills. Ability to provide
efficient, timely, reliable and courteous service to customers. Ability to
effectively present information. Experience in leading business review meetings. Ability to respond effectively to sensitive
issues. Ability to manage critical
client relationships.FINANCIAL KNOWLEDGE Requires advanced knowledge of financial terms
and principles. Ability to calculate intermediate figures such as percentages,
discounts, and commissions. Conducts advanced financial analysis. Experience in being responsible for a
mult-million dollar budget required.REASONING ABILITY Ability to comprehend, analyze, and interpret
complex documents. Ability to solve problems involving several options in
situations. Requires advanced analytical and quantitative skills.OTHER SKILLS and ABILITIES Intermediate skills with Microsoft Office Suite,
Outlook, and intranet/internet. Advanced skills in working withing a
Maintenance Management System. Working knowledge of architectural, electrical
and mechanical systems. Working knowledge of contracts and related documents.SCOPE OF RESPONSIBILITY Decisions made with thorough understanding of
procedures, company policies, and business practices to achieve general results
and deadlines. Responsible for setting work unit and/or project deadlines.


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