Assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales processEnsure the completion of all Pre-Qualifying Questionnaires for the Business UnitAssist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochuresArranging all sales calls with Senior Team members on an adhoc basisWork with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunitiesSupport of Mobilization as and when requiredEnsuring business policies and processes are effectively communicated and implemented within the Business Unit. Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit. Arrange all Contract Review Meetings throughout the year for all Contract Managers, Area General Managers and Business Unit Leaders. Completion of Business Unit Review Pack each month ahead of Business Unit ReviewManagement of all QHSE online reporting (to include Hazards, SmoWP, Audits)Completion of Audit Schedule each yearTracking of all holidays and sickness for Senior Management Team on behalf of Business Unit Leader. Ensure staffing structures on all contracts are updated when requested. Adhoc event management upon requestSchedule and Email Management for Business Unit Leader. Adhoc Travel arrangements for Business Unit LeaderWorking with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues. Promoting and maintaining the core Values of CBRE Managed Services.Provision of guidance, advice, coaching and support to all other Business Unit Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.
EducationBachelor's Degree (BA/BS) from 4-year college or university requiredAccountabilities1 Reporting to a CBRE Managed Services Business Unit Leader and Business Development Manager 2 Accountability to the CBRE Managed Services functional heads, as appropriate.3 Accountable day-to-day to the relevant team members Key Skills 1 Good knowledge of Business Unit and wider CBRE2 Strong communication skills, both verbally and written3 Provide accurate administration of all paperwork generated at Office level4 Highly efficient in the use of Microsoft Outlook, Excel and Word5 Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities6 Find and obtain information and documents quickly 7 Strong numeracy skills.8 Excellent attention to detail9 Quickly learn about new in-house systemsAptitudesExcellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.CharacterMust demonstrate a strong sense of customer focus and promote a sense of team spirit and good moral within the office. Confidential approach and discrete. Must be able to influence others, and engender confidence in senior managers through both face-to-face, telephone and written communication. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.