Nov 22, 2020

Business Operations Coordinator

  • Professional Diversity Network
  • San Antonio, TX, USA
Administration

Job Description

CBRE

WHO WE ARECBRE is the global leader in commercial real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.CBRE has been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and has been named one of Fortune's "Most Admired Companies" in the sector four years in a row. Through our values of respect, integrity, service and excellence, we maintain a relentless focus on creating winning outcomes for our clients, employees and shareholders.The commercial real estate market is undergoing a significant and exciting change - driven by data and technology. Digital and Technology powered products play a vital role in CBRE's mission to create unmatched value for our clients.WE OFFERA commitment to providing you with career growth opportunities within your CBRE careerAn open source culture/atmosphere that encourages learning and contributing back to the community.Energetic and collaborative teams and consulting partnersWe support staying on top of the latest best practices and toolsA competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability)Paid holidays/vacationJOB SUMMARY Working under direct supervision, provides routine day-to-day business operations support to multiple lines of business in an office. Responsible for processing AP transactions such as vendor invoices and expense reports, setting up Listings and Project Budgets, Billing and Accounts Receivables, Contract Administration, Licensing, Revenue Forecasting and Transaction Processing.ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates the timely entry and processing of standard AP transactions such as vendor invoices and expense reports. Codes and allocates expenses within appropriate system such as PeopleSoft. Researches vendor invoices and payment inquiries.Reviews and enters standard agreements and/or transactions such as: listing, management, valuation, leasing and sales into appropriate system (e.g. PeopleSoft, MTA, VAS, I-track, etc.). Creates corresponding file(s) that is compliant with company and state requirements.Assists other departments in obtaining necessary verifications from sales professionals on various contingencies in order to adhere to the Company's revenue recognition policies.Prepares billing requests for non transaction items such as client marketing reimbursement and/or employee reimbursement.Maintains property signs inventory. Orders installation and removal of all property signs for the office.Other duties as assigned.SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position.









QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCE High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.CERTIFICATES and/or LICENSES NoneCOMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and ABILITIES Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track).SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.


















PDN-CBRE20027306

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