Nov 19, 2020

Mail Services Specialist

  • Professional Diversity Network
  • Waltham, MA, USA

Job Description


JOB SUMMARYThe purpose of this position is to perform shipping and receiving functions that support the daily operations of our client. The primary duties of this Mail Services Specialist position include: receiving, sorting, tracking and delivering daily incoming/outgoing packages.ESSENTIAL DUTIES AND RESPONSIBILITIES Delivers packages to clinical suite locations throughout two ambulatory care buildings on same campus.Ensures that all packages are delivered same day. Receives, sorts, delivers and tracks mail/packages.Keeps records of all delivered packages.Manages Shipping\Receiving loading dock area.Maintains cleanliness of S&R office and dock area.Orders Office and cleaning Supplies.Ability to take direction and communicate effectively with others.Able to work independently and manage time effectively.Able to perform duties that are repetitive in nature.Willing to work flexible hours on occasion based on the needs of the operation.Performs other duties as assigned.SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High School diploma or GED equivalent required and a minimum of 1 - 2 years of related work experience in warehouse, shipping and receiving. CERTIFICATES and/or LICENSES NoneCOMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.Comfortable meeting and engaging with new people.Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and ABILITIES Intermediate skills with Microsoft Office Suite, handheld mobile technologies and applications.Ability to use computer system to record materials received and shipped.Physical ability to assist with warehouse operations. Able to lift 50 lbs. SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.SAFETY1. Complete at a satisfactory level all required and assigned HSE training2. Follow all activity policies and procedures, including all HSE related requirements at all times3. Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.4. Report any condition which you feel could result in an accident or injury and / or stop work if required In addition: 1. Be aware of and understand all safe work practices and procedures and potential hazards associated with the work environment 2. Maintain and wear at all times required appropriate personal protective equipment (PPE) 3. Apply appropriate material handling techniques at all times, 4. Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained, qualified and authorized to do so


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