Nov 13, 2020

Lab Asset Onboarding - Materials Specialist

  • Professional Diversity Network
  • San Diego, CA, USA

Job Description


JOB SUMMARY The purpose of this position is to procure, track and move materials, PPE and tools in support of the facilities or engineering teams.ESSENTIAL DUTIES AND RESPONSIBILITIES Receives, logs and promptly distributes all supplies within the facility/campus, as well as reviews and maintains all Min/Max levels and purchase order processing for the department.Conducts physical inventories of all satellite storeroom locations.Daily updating of inventory database including cycle counts, Min/Max levels, updating all fields of inventory database.Provides reports on open and received purchase orders and verifies status with the appropriate supplier.Maintains files on work orders, purchase orders, proposals, and department files. Provides input to management and interfaces with planner/schedulers to reschedule orders in case of specification changes and material shortages, backlogs and other potential schedule interruptions.Other duties may be assigned.SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. May coordinate and assign tasks to co-workers within a work unit and/or project.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) required. Associates degree is preferred. Minimum of two years of experience in storeroom operations directly related to building maintenance.CERTIFICATES and/or LICENSES Valid driver's license, if driving required in conjunction with job duties. Forklift license required.COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and ABILITIES Intermediate computer skills with Microsoft Office Suite. Proficient Excel and Access skills required. Familiarity with work order systems such as Maximo and Service Insight 7 preferred. Familiarity with purchase order systems such as JDE preferred.Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more. SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.


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