Jul 09, 2020

Executive Assistant

$12.00 - $15.00 hourly
  • Harvest Preparatory Academy
Full/Part-Time Administration

Job Description

Harvest Preparatory Academy is a K-12 Charter School located in Yuma, Arizona. We are currently accepting applications for a qualified for Executive Administrative Assistant in our Yuma location. Harvest Preparatory Academy prides itself on excellence; we are looking for a candidate that will enhance our level of excellence and take pride in their work.


  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel and coordinates these with other pertinent positions.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Management of multiple projects and can effectively completes projects by assigning work to clerical staff; following up on results if support staff available. 
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Maintains records and files for position and executive's position. 
  • Oversees and holds accountable other staff members and departments as requested.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.


Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills( Design layout skills a plus), Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication, Self Management.

Education: Bachelor's Degree in Business with transcripts (Preferred)



Security Clearance

NO Security Clearance

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