May 28, 2020

Principal Management Analyst

  • JSL Technologies, Inc.
  • Washington, DC, USA
Full-Time Defense

Job Description

This position provides executive administrative assistance to the Deputy Director Future Joint Force Development, J-7, Joint Staff, Washington, DC. 

· This person will work with: 

· Preparing drafts and finalizing formal and informal documents 

· Records and Knowledge Management 

· Defense Travel 

· System management 

· Coordinate meetings and events 

· Track budget execution 

· Provide front office support. 

Essential Duties/Responsibilities/Functions: 

· Develop databases and perform a wide range of integrated functions in direct support of various requirements. 

· Maintain official calendar of events, coordinate and support meetings, facilities, equipment and other elements associated with daily operations. 

· Prepare and distribute agendas and minutes of meetings and conferences. 

· Assist in the preparation of official correspondence and documents for signature, including letters, notices, instructions, and memoranda. 

· Provide clerical support including word processing of text, tables, and graphs, generation of reports and memoranda, and support briefings and technical presentations. 

· Maintain and update files and logs, including action item tracking, correspondence tracking, and other tracking to facilitate programs planning, management records monitoring, and status reporting. 

· Assist in the tracking and managing of all internal and external tasks. 

· Maintain office calendars, schedule meetings, conferences and appointments. Schedule
ceremonies for awards, promotions, retirements, etc. Manage and analyze schedules as required. 

· Maintain daily availability reports and all rosters. 

· Develop and execute tasks to increase office productivity, analyze procedures, processes and directives, and where necessary, provide alternatives. This includes the development of new or the revision of existing documentation. 

· Manage and control all office supplies and expendables. Track utilization and provide ordering requirements to purchase officer. The contractor reviews all purchase requests and submit for approval. 

· Assist in the preparation of travel authorizations and travel vouchers in the Defense Travel System (DTS) and coordinate travel. Additionally, serves as a Non- DTS Entry Agent (NDEA) as required in support of government personnel traveling for extended periods of time without access to DTS. 

· Coordinate and support meetings, briefing, facilities, equipment and other elements associated with daily operations including external, internal, and audio- video/video-teleconference (AV/VTC) and web-based collaboration environment events.



Security Clearance

Top Secret/Sensitive Compartmentalized Information (TS/SCI)

Job Requirements

Required Skills/Abilities: 

• Organization – Highly organized and able to prioritize tasking. 

• Time Management – uses time efficiently; plans for additional resources 

• Customer Service – manages difficult customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments 

• Computer Skills – demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technological skills up to date 

• Analytical Skills – synthesizes information; collects and researches data; designs work flow 

• Communication Skills (oral and written in English language) – expresses ideas and thoughts verbally and in written form; exhibits good listening skills and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; speaks clearly; writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. 

• Design & Attention to Detail – generates creative solutions; translates concepts and information into images; uses feedback to modify designs; applies design principles; demonstrates attention to detail; follows instructions; responds to management direction 

• Adaptable – adapts to changes in the work environment; multitasks efficiently and effectively; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent changes, delays, or unexpected events 

• Teamwork – demonstrates professional interpersonal skills; balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed 

• Personal Appearance – dresses appropriately for position; keeps self well groomed 

• Attendance/Punctuality – consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. 

• Quality – demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality 

• Quantity – meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly  

Job Requirements (Education/Experience/Skills/Certifications/Licenses): 

· Ability to obtain and maintain a security clearance level TS - SCI 

· Knowledge and experience with the Defense Travel System. 

· Joint Staff support experience. 

· Minimum of 5 years’ experience supporting a joint staff. 

· Bachelor's Degree 

· Project Management skills 

· Skill with Microsoft Office to the intermediate level 

Preferred Qualifications: 

Current TS - SCI clearance. 

Security Clearance: Secret
Applicants must have an active security clearance and/or the ability to obtain and maintain a US government security clearance. Selected candidates will be subject to a government security investigation and must meet eligibility requirements to obtain a DoD government-granted security clearance. Individuals will be subject to a background investigation to include but not limited to, criminal history, employment and education verification, drug testing, and creditworthiness. 

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