Mar 31, 2020

Project Coordinator

  • Allied Universal Security
  • Santa Clara, CA, USA

Job Description

Job Responsibilities Perform follow up calls with clients, vendors, contractors and regulatory agencies to acquire status information, prompt production of deliverables and obtain approval process status. Assist with project related regulatory permitting Create purchase order requests and subcontractor work orders Audit sales orders and create cost modifications Maintain budget tracking information and review reports for accuracy Schedule project related and client meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items (preconstruction meetings and post project walkthroughs) Work with project managers to track execution of work plans, tracking deliverable dates and sending reminders to team members and subcontractors as appropriate Process shipping and receiving Filing and project-related data entry into ERP platform Complete Work Order and Subcontractor Forms as needed to support ERP processes Assist with proposal process by coordinating with multiple departments to schedule meetings and by organizing proposal documents; create project templates as needed Perform other duties as assigned by management Education & Experience High school diploma or equivalent is required; Associate’s or Bachelor’s degree preferred Must possess excellent written and verbal communication skills Ability to work in a very fast paced environment; capable of managing multiple projects, shifting competing priorities, and meeting deadlines Ability to build and maintain positive working relationships with all employees, vendors, and executive level clients Excellent organization and analytical skills Ability to track multiple tasks and projects at one time and prioritize based on constantly evolving needs within the business Proficiency with Microsoft Office Suite – Outlook, Word, Excel and PowerPoint Prior experience in project coordination or project management type role is preferred 339774

Job Requirements

EOE/Minorities/Females/Vet/Disability 

Allied Universal is an Equal Opportunity Employer committed to hiring a diverse workforce.  Allied Universal will provide qualified individuals with reasonable accommodations pursuant to the Americans with Disabilities Act and/or any other applicable state or local laws.  We are committed to hiring veterans and reservists. Since 2013, we have hired over 25,000 heroes.


Apply Now