Mar 26, 2020

Executive Assistant

  • Professional Diversity Network
  • McLean, VA, USA
Full-Time Other

Job Description


Description: Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements. Coordinates Manger's time commitments both internally and externally. Has authority to handle most issues in Manager's absence.


Fundamental Components: Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence). Monitors status of delegated items to ensure closure. Majority of work involves confidential business material.Triages telephone calls ensuring that correct action is taken without direction from the Manager(*) Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response. Monitors status to ensure closure.Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments. Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.Develops and monitors budget for cost center(s). Prepares complex budget reports.Leads special projects Authorized to approve expenditures up to assigned dollar amount.In Manager's absence, has authority to handle most issues.Drafts correspondence for Manager's final approval (*) Background Experience: 5+ years executive administrative support experience. Associate's degree or equivalent work experience. Required Skills: General Business - Applying Reasoned Judgment, General Business - Communicating for Impact, General Business - Ensuring Project Discipline, General Business - Maximizing Work Practices Desired Skills: General Business - Ensuring Project Discipline, Leadership - Creating Accountability, Sales - Delivering on the Promise Potential Telework Position: No Percent of Travel Required: 0 - 10% EEO Statement: Aetna is an Equal Opportunity, Affirmative Action Employer Benefit Eligibility: Benefit eligibility may vary by position. Candidate Privacy Information: Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.





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