Mar 26, 2020

Job ID 2020-3814 Administrative Professional - Program Support Analyst

  • OBXtek Inc
  • Washington, DC, USA
Full-Time Defense Engineering Finance Government Legal Program Management

Job Description

Job ID 2020-3814


OBXtek Inc. is an established, award-winning, service disabled veteran owned business providing information technology and professional management services to the federal government. Our corporate growth has coincided with our investment in our employees as well as in outreach to our civilian and military community.


OBXtek is currently staffing for an Administrative Professional - Program Support Analyst at DHS-Office of the Chief Human Capital Officer

The Program Support Analyst shall provide high-level administrative support to the Director and the leadership team, to include:
  • Provide research on credentials of physicians using databases by State through the National Physicians Database.
  • Researching tasks related to DHS business processes.
  • Producing summaries of documents, such as periodical articles, white papers and/or running ad-hoc reports.
  • Monitoring collection of data from Component stakeholders.
  • Producing basic analyses of aggregated data using standard spreadsheet formulas, charts and graphs, and bulleted lists. Scheduling and logistics; meeting and deliverable tracking; document review; and basic filing.
    Assisting staff with supply orders and the routing of similar purchases through review and approval processes.
  • Assisting in the planning and execution of regular meetings with internal and external stakeholders, including high-level working councils, to include drafting meeting agendas and presentation materials, supporting scheduling and logistics, maintaining rosters, and managing meeting notes and / or summaries and follow-up actions.
  • Develop and maintain standard operating procedures (SOPs) to document administrative functions and business processes, such as workload management and deliverable tracking.
  • Monitor accomplishments and assist in drafting summaries of progress for DHS senior leadership.
  • Track correspondence, using the existing task tracking system, including official correspondence, keep staff informed of deadlines, notify DHS POC when suspense is near or due, communicating required follow-up actions with task owner, and researching possible past responses available for re-use. Consolidate information and draft responses to taskers as required.
  • Provide administrative programmatic support to OCHCO/WHS leadership as needs arise. Such support shall include but is not limited to preparing travel orders, reserving government facility meeting space, office supply and inventory, preparing briefing packages, document preparation, property control, information research and archival, data entry, project coordination and control, and other administrative actions as required.


Must be able to obtain a DHS Suitability

The Administrative Professional - Program Support Analyst MUST have strong Excel skills.
  • Supporting senior staff and officers at a government agency,
  • Strong attention to details,
  • This position has a strong amount of data entry and excel updating.
  • Coordinating, researching, creating, writing, producing, editing, and publishing products including summaries of periodical articles/white papers, and Standard Operating Procedures (SOPs).
  • Tracking correspondence, ensuring deadlines are met, communicating follow-up actions with task owner, and drafting responses to taskers as required.
  • Providing meeting support including drafting agendas, scheduling, preparing briefing materials, taking and publishing meeting minutes.
  • Preparing travel orders.
  • Project coordination and control.

Company Information

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People...Our Reputation. Our people are trained professionals who enhance our customers' knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.

As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.


Program Management  



Security Clearance

NO Security Clearance

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