Mar 19, 2020

Compliance Specialist

  • Concordance Healthcare Solutions
  • Earth City, MO, USA
Full-Time Accounting Administration Customer Service Management Transportation Warehouse

Job Description

Compliance Specialist

Quality / Financial

Position Location: St Louis, MO

Essential Function:

The primary role of the Compliance Specialist Quality is to provide knowledge and support for the Concordance Healthcare Solutions Quality System and processes for all facilities. All facilities are licensed as Wholesale Drug/Device Distributor and select facilities (5) are accredited by the National Association of Boards of Pharmacy Verified Accreditation of Wholesale Distributors VAWD in order to license in their home state or to ship into another sates. Understanding of the one (1) unique QA program to meet the requirements for Emergency Preparedness Planning contract to provide support and backup.


The Compliance Specialist Quality Specialist will provide knowledge and support to Operation Managers, Compliance Director and Administrator by maintaining a compliance calendar, scheduling meetings with agendas, taking minutes participating in policy/procedure review, monitoring record keeping requirements and assisting with internal audits and process improvements. This position also files annual reports and process documents from CT Corporation.

Position responsibilities:

Maintain Relationship with CT Corporation's representative to understand agreement, expense and services provided for Concordance's Registered Agent representative and requirements and due dates for SOS registrations and Annual Reports for all Concordance entities.

  1. Register all Concordance entities, holding companies and locations with the Secretary of State, in all required states, to remain in good standing to do business.
  2. Maintain CT database with all pertinent information and file Annual Reports with each state where Concordance has nexus.
  3. Collaborate with VP of Finance and/or Compliance Administrator to initiate revisions with states as business entities and ownership changes are made by Concordance executives. I.e. moves, new acquisitions, status changes with holding companies or other legal matters.
  4. File organizational census reports as requested finance.

Administrative Support for Compliance Requests

Responsible to provide administrative support internal customers/team members to complete customer and vendor surveys, applications, respond to W9 and tax exemptions and other administrative requests.

Quality System Administration

  1. Understand VAWD requirements as well as state and federal laws for Wholesale Drug and Device Distribution.
  2. Schedule and plan compliance/quality meetings. Participate in meetings and policy and procedure reviews with focus on compliance and continuous improvement.
  3. Initiate company-wide training schedule for quality and compliance. Support training as required and coordinate training records with HR or other departments.
  4. Establish system and paper system for filing required records and record retention processes in accordance with Standard Operating Procedures.
  5. Work with Operations Managers and Warehouse Managers to ensure that all facility locations submit the required records each month in accordance with Standard Operating Procedures.
  6. Responsible to follow up and notify Director of Compliance of any locations not current with reporting requirements and the missing documentation.

Support DSCSA Initiatives

Responsible to understand and support DSCSA process in Enterprise System or complementary software systems.

Administrative support and back up for other compliance positions; new account set up, recall processing, licensing and other requirements.

Other duties as assigned.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive list or statement of duties, responsibilities or requirements.

We offer great benefits and competitive pay!

Health, Life, Dental, Vision Insurance

Paid Vacation and Personal time, Paid Holiday

401K Retirement Plan - Company match

Company paid Short Term & Long Term Disability

Profit Sharing Program

Concordance Healthcare Solutions, LLC is committed to being the most respected, innovative, national, multi-market healthcare solutions company earning the highest level of trust by operating with integrity, unwavering commitment and exceptional service through our culture of excellence. Through our dedicated staff of over 1,000 employees, working in strategically-located distribution centers across the country, we offer dynamic supply chain solutions to the entire healthcare continuum.

Concordance Healthcare Solutions is proud to provide Equal Employment Opportunities to all individuals for employment and prohibits any kind of discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with the Americans with Disabilities Act, our organization is committed to providing reasonable accommodation to qualified applicants and employees as requested. If reasonable accommodation is necessary for the interview process, please contact Regina Frey, 314-593-2664, or

Position will remain open until filled. Interested applicants should apply on-line at



Security Clearance

NO Security Clearance

Apply Now