Mar 05, 2020

Field Office Administrative Assistant Chicago, IL

  • Lukos
  • Chicago, IL
Contractor Administration Defense Government Other

Job Description

Position: Field Office Administrative Assistant (SCA General Clerk III)   Location: Regional Office of the Department of Homeland Security (DHS) Federal Protective Service Region 5, at 230 S. Dearborn Street #300, Chicago, Illinois.   Start Date: 01 January 2020   Period of Performance: 12 months with 3 option years   General Introduction: The duties include, but are not limited to the following: • Provide clear, concise, and effective responses to routine inquiries for information and/or answering questions on basic knowledge of the FPS program from office guests as well as phone inquiries which include the ability to immediately respond to potential threats. • Prepare various FOUO correspondence, reports and tracking schedules for Post Inspection reports, trials, Operation Shields, security projects and facility security assessments, FSA at the direction of agency employees. • Track and report monthly Vehicle Operating Reports and mileage reporting to the region. • Maintain records of all District Purchase Card Transaction Worksheets. Manage monthly travel statement reconciliation of transactions. • Prepare, label and track the shipping of all outgoing packages. Receive and distribute all incoming mail, packages in accordance with established policy. • Maintain spreadsheet and update all GSA properties including Inspector’s assigned buildings, PSO posts and contacts. • Coordinate and assist agency employees with yearly inventory for field office. Inventory consists of FPS contract guard radios, FPS issued vehicles, office equipment, phones, etc.   Job Description: This position uses basic FPS Law Enforcement subject-matter knowledge and judgment to complete assignments in a District or Field Office of FPS. Work consists of numerous steps that vary in nature and sequence. Incumbents have multiple responsibilities, deadlines and commitments. Incumbents select from alternative methods and refer problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or statistical records; verifying statistical reports for accuracy and completeness. Handling and responding to complaints.       Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.

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States

IL  

Security Clearance

NO Security Clearance

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