Feb 19, 2020

IP Administrative Assistant

  • Professional Diversity Network
  • Washington, DC, USA
Full-Time Accounting

Job Description

Morgan Lewis

Morgan, Lewis & Bockius LLP, one of the world's leading international law firms is currently seeking an IP Administrative Assistant who will be resident in our Washington, D.C. office. The qualified candidate will provide administrative support to the Intellectual Property Practice Group in an environment where superior client service is emphasized and practiced.

Responsibilities include, but are not limited to:

  • Maintaining case and client files.
  • Provide administrative support to Patent Manager and specialists.
  • Prepare routine patent correspondence; not limited to reporting communications to clients.
  • Maintain filing system including paper, electronic and chronological files.
  • Processing expense reports, scanning, copying, wordprocessing and preparing shipping labels for outgoing courier packages.
  • Review and processing of external deposit account expenses.
  • Developing and maintaining a system/process for tracking matters that require future attention.
  • Scheduling appointments and coordinating meetings; arranging audio and video conferences.
  • Provide backup support to other team members in the IP Group.
  • Perform other relevant duties in the practice area as directed.
  • Other duties as assigned.


  • Bachelor's degree and one (1) year of internship or professional experience preferred; or equivalent combination of education and experience.
  • Intellectual Property experience and ability to read Japanese language a plus.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Experience with Worksite or similar document management system.
  • Familiarity with USPTO Website.
  • Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
  • Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.
  • Flexibility to work overtime is required.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

Determination on requests for reasonable accommodation are made on a case-by-case basis.



Apply Now