Jan 30, 2020

Administrative/Project Specialist

  • Professional Diversity Network
  • Boston, MA, USA
Full-Time Nurse

Job Description

Harvard Pilgrim Health Care

Are you interested in becoming part of a dynamic team that is looking to innovate and improve? Would you like to work for a company that has been rated by the BBJ (15 yrs) as one of the best places to work?Do you want to be part of a company that is committed to giving back to the community?Harvard Pilgrim Health Care Institute is currently seeking a highly motivated individual to join our organization as an Administrative/Project Specialist within the Therapeutics and Infectious Disease Epidemiology group (TIDE) within the Department of Population Medicine. This role will be responsible for providing organizational, administrative, and clerical support for several faculty and key team members. Successful candidates are highly detail-oriented, self-motivated, and have experience managing multiple high priority tasks. This position requires the ability to anticipate the needs of TIDE staff and faculty.WHAT YOU WILL BE DOING:
  • Oversee faculty members' calendars and maintain their biosketch, CV and other support documentation.
  • Arrange and coordinate special meetings and events as requested; assist with planning and implementation of TIDE team-building events.
  • Familiarize all new group hires on department procedures and ensure their completion of Human Subject/HIPAA protection training.
  • Assist with grant application process, including preparation of budget, biosketches, and other essential paperwork.
  • Provide general support as needed, including creating slide decks, coordinating travel arrangements, and preparing and tracking expense reports, etc.
  • Perform out-of-the-box thinking, collaborate with others, and make a difference every day!
  • Other duties and projects as assigned.
  • Bachelor's degree preferred or comparable professional work experience.
  • Proficiency with various software packages, including Adobe, Microsoft Word, Excel, Access and Power Point, and other desktop tools.
  • Excellent attention to detail, highly organized and able to handle multiple tasks simultaneously.
  • Good interpersonal skills; solid written and oral communications skills.
  • Resilient, collaborative, flexible, innovative.
  • Work-Life-Flexibility
  • Paid volunteer time off (up to 3 days annually)
  • Annual Mini-Grant of $500 donated to a non-profit organization of the employee's choice
  • Educational Reimbursement
Working Environment:Normal office conditions with local travel as needed.



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