Jan 23, 2020

Compliance Specialist

  • Professional Diversity Network
  • Boston, MA, USA
Full-Time Other

Job Description

The Community Builders Inc


The Community Builders, Inc. (TCB) is a nationally recognized nonprofit developer, owner and manager of affordable and mixed-income residential and commercial properties. Founded in 1964, TCB has developed over 25,000 residential units as well as office and retail properties and owns or manages over 11,000 rental units nationally. TCB strategic plan calls for continued growth in existing markets of Massachusetts, Connecticut, Rhode Island, New York, New Jersey Pennsylvania, Maryland, Virginia, North Carolina, Illinois, Indiana, Michigan, Ohio, Kentucky and the District of Columbia and expansion of our real estate development capacity, community life engagement and resident resource building, financial strength, and property management, all guided by our mission to build and sustain strong communities where people of all incomes can fulfill their full potential.

Position Description:
The primary purpose of this position is to help ensure on-going affordable housing program(s) compliance and adherence to TCBs Operations policies. The Compliance Specialist assists in the preparation and delivery of affordable housing compliance and TCB Operations policies trainings for staff at established properties to help foster staff skill development.
The Compliance Specialist has the overall responsibility for compliance monitoring, conducting audits, overseeing reporting and record keeping, assist with audit preparation and audit response close-out as well as training staff.

In this role, the Compliance Specialist will work in collaboration with other TCB Operations support functions (training, IT, leasing, etc.) as well as TCB Operations management (SVP, VPO, POM).

The Compliance Specialist must be well versed in affordable housing, including the consideration of marketing needs, and have an excellent in-depth content knowledge and ability to train staff on HUD Multifamily programs, HUD PIH, HOME, IRS Section 42 (LIHTC program), as well as all compliance functions, including but not limited to: eligibility, waiting list processes, citizenship rules, student rules, income, assets, allowances, next available unit rule, vacant unit rules, transfer rules, reasonable accommodations, earned income disallowance, EIV reporting and discrepancy functions, fair housing, limited English proficiency, multiple building project rules, LIHTC credit deferrals, HAP processes, rent schedules and utility allowance processes.

The Compliance Specialist will be based in the Boston corporate office (or other location, as assigned) and reports to the Compliance Manager.

Essential Functions:

? Approve all move-ins and transfers, including market resident rentals, for all properties within the
portfolio. Randomly test to ensure approvals are obtained prior to MI, even for sites using third party
approvals for tax credit MIs

? Assist Compliance Manager in coordinating with new LIHTC properties to obtain copies of first year files, review for completeness and arrange for proper electronic and/or off-site storage

? Review at least monthly for each property supported using Yardi reports and dashboards items that affect program compliance such as the status of vacant units; completed late and outstanding recerts; past due scheduled MIs, Calculate Compliance, etc. Provide guidance and follow up, as needed

? Report potential non-Compliance issues to the Compliance Manager, Director of Compliance and appropriate Property Operations staff.

? Conduct regular desk audits and/or site visits to review a sampling of MI, AR certifications, MO and waitlist activity to help ensure proper use of current forms, that system information matches physical file, documentation is completed, signed and properly stored, etc.

? Monitor utility allowance to help ensure UA in use is current, actual and review and approve updates that are not dictated by an approved HUD Rent Schedule prior to implementation.

? Lead the on-going information management and data collection associated with TCBs Key Date Tracker

? Assist, as needed, with physical inspections of units, grounds and common areas focusing on curb appeal, marketing, snow & ice removal, landscaping, maintenance shop safety, turnover of vacant units, and community rooms reporting items of concern to Operations management

? Train site staff, as applicable, in program regulations including but not limited to those of LIHTC, HUD Multifamily, HUD Public Housing, HOME and NSP2 as well as Compliance related TCB policies and procedures

? Lead the year-end annual reporting process for assigned portfolio and ensure that they are completed properly and submitted on time

? Conduct internal audits (files and physical) in preparation for state agency, investor, HUD and other program compliance related audits, as needed

? Assist sites in responding to all audit reports in a timely and complete manner

? Develop constructive, responsive and diplomatic relationships with state and/or government agencies, investors as well as internal stakeholders of the properties supported

? Assist, as needed with the completion of the Tenant Selection Plan (TSP), Affirmative Fair Housing Marketing Plan (AFHMP) and Language Assistance Plan (LAP) for established properties as well as any other documents as required

? Travel
o Prioritize the need for site visits and schedule accordingly coordinating with input from supervisor
o Arrive with necessary tools to complete assigned tasks at destination such as use of/access to of
computers, forms, templates, on-line training, webinars, etc.
o Organize and schedule travel booking in advance whenever possible to maximize cost efficiency
o Be able to arrive independently at specific locations in a timely and cost-efficient manner using
internet, maps, GPS, car rental, air travel, etc.
o Submit employee reimbursement expenses in accordance with TCBs Travel and Expense policies in a regular and timely manner

? Assist with projects and/or other Property Management Operations activities as needed and/or required

Knowledge, Skills and Abilities:
Internal Candidates:
? TCB approved Fair Housing, see TCB University
? TCB Standard Operating Procedures, see TCB Operations Excellence Guide
? Yardi
? Other, as assigned

External Candidates:
? C3P LIHTC training through Spectrum or industry equivalent designation
? COS Certified Occupancy Specialist through NCHM
? Other, as assigned

The Community Builders, Inc. is committed to ensuring diversity in its workplace, and candidates from diverse backgrounds are strongly encouraged to apply.






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