Jan 23, 2020

Sales Coordinator

  • Western Peterbilt GWP
  • Liberty Lake, WA, USA
Full-Time Administration

Job Description

Western Peterbilt is hiring for a Sales Coordinator. The Sales Coordinator takes ownership of the truck sales process to ensure high customer satisfaction, compliance with laws and regulations, and timely and accurate reporting for management.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


Relay production information between factories and sales teams
Organization and preparation of physical truck files and master truck files in CRM and Karmak ensuring thoroughness and accuracy at all times.
Produce all delivery paperwork for New and Used trucks for assigned region or salespeople
Calculate and understand the application of local sales tax and Federal Excise Tax for each deal.
Monthly report of sales activity and inventory information to management as needed
Assist with monthly flooring audits with OEM or banking agents, including truck location verification, payment status and financing information.
Produce truck inventory reports, and update locations for all units in real time in CRM.
Collection of information and production of monthly Key Performances Indicator reports to Sales Managers
Provide accounts payable support of processing and approving all vendor invoices related to regional or salesmen specific truck sales organization and preparation of master truck files for the calculation of monthly commissions to sales team
Attach all customer signed specifications, purchase orders, and deposits into CRM.
Assist sales team with submissions to factories for Mack/Volvo RSA’s and tracking status of receipt of credits as applicable
Perform licensing and title services on trucks when necessary
Issue local purchase orders for new and used trucks as authorized by management.
Reconcile CRM and Karmak to ensure that all costs are appropriately tracked for each sale.
Utilize project management tool to ensure accuracy and timely completion of each deal.
Take ownership of the sales process to ensure salesmen are following policies and procedures.
Work in a team environment with other regional sales coordinators to deliver high quality customer service.
Acquire and maintain registered public notary license.
Acquire and maintain VIN verification license as applicable.
Produce charge back factory receivable invoices; track payment reconciliation of invoicesFile basic and extended warranties on all new vehicles
Minimum Job Qualifications
Three years office experience

Desired Job Qualifications
2 years experience in accounting
2 years experience in a retail environment
Bachelor's degree
Intermediate to Advanced knowledge of Microsoft Excel, Word, and Outlook
Strong organization and communication skills

APPLY at https://chp.tbe.taleo.net/chp02/ats/careers/requisition.jsp?org=WESTERNPETERBILT&cws=1&rid=1889

Click on "Apply for this Position" button located below the job description. You will be able to attach your resume at the end of the application process. The application link will be removed from our website when we are no longer accepting resumes/applications for this position. Thank you for considering GWP for employment.

About Us
We operate the largest network of Class 8 and Medium Duty truck dealerships representing both Peterbilt and Volvo/Mack in the Pacific Northwest, with 24 locations in Washington, Oregon, Alaska and Northern California. We are a growth company with the resources to successfully expand our operations and customer base with a high quality team of employees.

We offer a very competitive benefits package including medical, dental, vision, long-term disability, life insurance and 401(k), as well as paid vacation and sick leave.

Mental Capability Requirements
Ability to understand complex problems and to collaborate and explore alternative solutions
Ability to organize and prioritize own work schedule on short-term basis (longer than one month)
Reasoning and Decision Making
Ability to make decisions which have significant impact on the immediate work unit and monitor impact outside immediate work unit
Ability to express or exchange ideas by means of the spoken word, communicating orally with other accurately, loudly, and quickly
Ability to compute, analyze, and interpret numerical data for reporting purposes

Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate.

We are an Equal Opportunity Employer

GWP Holdings, LLC is the parent company of two subsidiary companies, Western Peterbilt, LLC and Western Truck Parts and Equipment Company, LLC.

Western Peterbilt and Western Truck Parts are equal opportunity employers that values a broad diversity of talent, knowledge, experience and expertise. We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve. Western Peterbilt and Western Truck Parts does not discriminate in hiring or employment on the basis of race, color, religious creed, national origin, sex, ancestry, pregnancy, genetic information, gender identity, sexual orientation or marital status; or on the basis of age against persons whose age is 40 and over, or on the basis of physical or mental disability; or to disabled veterans or to Vietnam veterans.

We are proud to be an affirmative action employer, and encourage minorities, women, individuals with disabilities and veterans to join our team.

Please notify our receptionist if you need any accommodation or assistance with any part of our process by calling 1-800-255-7383



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