Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for a large portfolio of medical office buildings in Dallas, Texas. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. Please send your resume and cover letter to firstname.lastname@example.org.
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/ Disabilities
Two+ years progressively responsible office environment experience.
Congenial disposition, accounting capabilities, excellent communication and organizational skills.
Intermediate to advanced skills with Microsoft Office Suite.
2 years property management or commercial/residential real estate experience preferred.
Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying, time keeping.
Assist with construction contracts, the bidding process and the management of project costs.
Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
Research any past due invoices. Understand our Forecasting/budgeting system (MRI).
Assist in planning and executing tenant events as needed.
Assist in relationship building with Baylor/CBRE key contacts.
Coordinating between the local office and corporate office for day to day administrative and operational issues.
Scheduling and coordinating meetings, interviews, events and other similar activities· Assist as needed with annual building inventory assessment.
· Work with tenants, building maintenance staff and vendors to ensure work orders are complete and follow up.
Management of documents in hardcopy form and in data drives.
· Assist in the tracking and enter data into Energy star energy management system.
Healthcare Realty is a publicly-traded Real Estate Investment Trust (REIT) that focuses on owning, managing, acquiring and developing outpatient medical facilities throughout the United States. As the first REIT to specialize in medical office buildings, the Company has built a well-regarded medical real estate portfolio affiliated with market-leading healthcare systems.