Jan 21, 2020

Administrative Assistant

  • Healthcare Realty
  • Dallas, TX, USA
Full-Time Administration

Job Description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for a large portfolio of medical office buildings in Dallas, Texas. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. Please send your resume and cover letter to resumes@healthcarerealty.com

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/ Disabilities 

Requirements

  • Two+ years progressively responsible office environment experience.
  • Congenial disposition, accounting capabilities, excellent communication and organizational skills.
  • Intermediate to advanced skills with Microsoft Office Suite.
  • 2 years property management or commercial/residential real estate experience preferred. 

Job Duties

  • Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying, time keeping.
  • Assist with construction contracts, the bidding process and the management of project costs.
  • Prepare service contracts and construction agreements along with accompanying paperwork.  Send and track paperwork through the approval processes.
  • Research any past due invoices. Understand our Forecasting/budgeting system (MRI).
  • Assist in planning and executing tenant events as needed.
  • Assist in relationship building with Baylor/CBRE key contacts.
  • Coordinating between the local office and corporate office for day to day administrative and operational issues.
  • Scheduling and coordinating meetings, interviews, events and other similar activities·       Assist as needed with annual building inventory assessment.
  • ·       Work with tenants, building maintenance staff and vendors to ensure work orders are complete and follow up.
  • Management of documents in hardcopy form and in data drives.
  • ·       Assist in the tracking and enter data into Energy star energy management system.

Occupations

Administrative Support  

States

TX  

Security Clearance

NO Security Clearance

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