Nov 16, 2019

Transaction Coordinator

  • Construction Jobs Inc
  • Denver, CO, USA
Construction

Job Description

JOB SUMMARY  

Responsible for listings and voucher processing for single team that encompasses 2 brokers. Prepares vouchers used to collect the commissions due to CBRE. Manages all listing and deal files in compliance to Real Estate regulations and facilitates the transfer of financial information to Transaction Accounting. Ideal candidate will need to be tech savvy with advanced proficiency within Microsoft Office Suite as well as Adobe Creative Suites such as InDesign, Photoshop, Illustrator, etc.

 
ESSENTIAL DUTIES AND RESPONSIBILITIES  

Assigns new listing numbers and creates files for all executed listing/commission agreements. Verifies required documents per CBRE's policies and Real Estate guidelines by completing the Listing File Checklist. Distributes listing renewal information to sales professionals and follows-up to obtain required documents in order to keep listings current.

Verifies handwritten voucher against the written contract. Enters all sales and lease information into the Company's database according to the organization's guidelines and procedures. Assists in obtaining appropriate signatures/approvals and transferring all financial information to Transaction Accounting for further processing.

Interfaces as the marketing liaison with stakeholders, clients, sales professionals, centralized marketing, analysis and research groups, etc. May coordinate with other department members the creation of press releases, client sponsored or sales/client facing professional events and social media feeds.

Creates and maintains CBRE brand in all company-sanctioned marketing materials that may include offering memorandums, demographic reports, Campaign Logic eblast, property flyers, maps, advertisements, brochures, postcards, placemats, proposals, tour books, floor plans and qualification packages.

Maintains internal and external databases such as Opportunities, CBRE360, LoopNet, Costar, The Well, Sales Force.com, etc. Coordinates and compiles market and property research to include: tax reports, aerials/maps, demographics, traffic counts, etc.

Coordinates the distribution of internal and external marketing information. Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.

Creates deal files and verifies required documents per CBRE's policies and Real Estate guidelines by completing the Deal File Checklist.

Maintains property signs inventory. Orders and removes all property signs for the office. Completes signage purchase orders, and marketing budget forms.

Provides customer service to sales professionals.

Assists Transaction Accounting in obtaining necessary verifications of various contingencies in order to adhere to the Company's revenue recognition policies.

Other duties may be assigned.


Requirements QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE  

High school diploma or general education degree (GED) with a minimum of two to four years of related experience and/or training.


CERTIFICATES and/or LICENSES  

None.


COMMUNICATION SKILLS  

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal group.


FINANCIAL KNOWLEDGE  

Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


REASONING ABILITY  

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.


OTHER SKILLS and ABILITIES  

Intermediate skills with Microsoft Office Suite.


SCOPE OF RESPONSIBILITY  

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

States

CO  

Job Requirements

CBRE

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