The purpose of this position is to provide support to project manage operations, administration and management for projects from inception through completion.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Audits, solicits and provides reporting on Project Management key performance indicators.
Creates and maintains project policies and directives within the project operations manual.
Function as systems administrators of internet-based project tracking system, project websites and job cost accounting system.
Respond to internal and external customer inquiries concerning performance reports and project tracking system data.
Assist project management executives in the implementation of and monitoring the adherence to project administrative practices and policies.
Provide internal and external customer training on PM application.
Assist project team in project close-out procedures.
Serve as project team liaison to I/T Coordinator on tracking desktop hardware and software issues.
Train new administrative assistants and temporary employees on project policies and administration.
Prepare routine and special client reports as required.
Candidate will be prepared to be based on the job site, supporting an owner team overseeing a large construction project.
Other duties may be assigned.
No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University in a technical area of study. Minimum of 2 years project-administrative, database management and/or performance reporting experience or any similar combination of education and experience.
Working knowledge of P6 for general contractor schedule validation and review is a requirement. Also looking for someone with experience reviewing Change Orders, and maintaining Change Order logs on behalf of the owner. Management of NTOs and Lien Releases. Tracking various project submittals. Financial acumen regarding forecasting and budgeting along with strong Excel skills. Previous exposure to Power BI for data analytics and dashboard development a plus.
CERTIFICATES and/or LICENSES
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with project management software and Microsoft Office Suite.
SCOPE OF RESPONSIBILITY
Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
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