Oct 28, 2019

Receptionist

$17.00 - $22.00 hourly
  • Weifield Group
Part-Time Administration

Job Description

Receptionist

FLSA Status:  Non-Exempt     

General Job Description

The Receptionist is responsible for maintaining the front desk, greeting visitors and answering phone calls.

Location

Centennial, CO 80112

General Responsibilities

  • Business Process Analysis and Documentation: Research, analyze, and document the electrical project process at Weifield finding ways to be more efficient and profitable. 
  • Identify Solutions for Improvement in the Organization: Through process analysis, this individual shall determine areas of improvement in terms of efficiency and company effectiveness, developing appropriate solutions.
  • Information Dissemination: Develop and facilitate high-quality and high-frequency communications throughout the company.  Investigate and implement tools to achieve these goals.
  • Company “Handyman”: Act as an internal consultant to help multiple persons and departments within the organization develop programs and solutions to enhance efficient and/or effectiveness.
  • Training/Mentoring: Promote the professional growth of the team. Continually pursue opportunities for personal career/training development.
  • Industry Awareness: Continually seek industry and market information to provide Weifield with the information necessary for successful business development.

Job Specific Responsibilities

  • Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.)
  • Greet and welcome guests
  • Answer questions and address complaints
  • Control access to building in the AM and PM, lights, locks
  • Answer all incoming calls and redirect them or keep messages
  • Receive letters, packages, etc. and distribute them
  • Contact for getting daily deliveries from the office to the Weifield drivers to various job sites.
  • Prepare outgoing mail by drafting correspondence, securing parcels, etc.
  • Check, sort and forward emails and messages
  • Maintain and distribute communications regarding babies, anniversaries, birthdays, weddings, sympathy, etc
  • Manage television screen and add details for birthdays
  • Assist HR with catering of orientation
  • Monitor office supplies and place orders when necessary
  • Maintain kitchen and prep conference rooms for meetings
  • Help coordinate company events as well as collect RSVPs for various company functions (Top Golf, Holiday Party, Rockies Games, Paint Ball, Johnson Truck Pull, Tough Mudder, holiday party, etc.).
  • Arrange for the engraving of nameplates on plaques in the lobby area.
  • Fill vending machines in both the office and warehouse buildings.  This includes inventory of vending machine contents and placing orders through purchasing.  Also responsible for ordering bottled water for company functions and keeping the main conference room refrigerator stocked with drinks.
  • Arrange client holiday gifts.  This can include labeling, gift bagging, stuffing, etc.
  • Arrange getting raffle gifts to employee winners (company holiday party) and client winners (client appreciation party).

  • Contact for copier repairs and toner orders.
  • Notify Purchasing if the supply area is out of (or short) on any office supplies.
  • Enter all employee PTO (personal time off) requests into Outlook PTO calendar.  Make hard copies and file in binders.
  • Proofread company’s monthly newsletters and create labels for all employees.  Stamp and mass mail.  Proofread other company material as needed.
  • Take up other duties as assigned (travel arrangements, schedules, etc.

Qualifications/Skills Required

  • Proven experience as front desk representative, agent or relevant position
  • Familiarity with office machines (e.g. fax, printer, etc.)
  • Knowledge of office management and basic bookkeeping
  • Proficient in English (oral and written)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organizational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation
  • High School diploma; additional qualifications will be a plus

Job Specific Accountabilities:

  • Handles day to day activities of the front desk
  • HR point of contact for PTO
  • BD/Marketing support; birthday cards, anniversary cards, company events, mailers
  • Stock vending machines, maintain front plaques, assist with Special Projects as assigned

Reporting

The Receptionist reports to the HR Manager.

Dress Code

Business Casual and presentable

Physical Demands

  • Stand, walk and sit; use hands to finger, handle, and maneuver or feel objects, tools, or controls.
  • Reach with hands and arms; be able to talk and to hear.
  • See well, either naturally or with correction.
  • Hear well either naturally or with correction.
  • May have to lift packages
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

  • Noise level in the work environment is usually moderate as in a typical office setting.
  • Some travel to job sites/remote offices may be required for interviews or new hire orientations.
  • Weifield Group Contracting LLC is a drug-free working environment.

Compensation Package

Start Date:                                                          TBD

Status:                                                                  Part time

Pay Rate:                                                               DOE

This job description reflects management's assignment of essential functions and position responsibilities. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.

Weifield Group Contracting LLC is an Equal Opportunity Employer.

Occupations

Front Desk-Reception  

States

CO  

Security Clearance

NO Security Clearance

Job Requirements

Receptionist  

General Job Description

The Receptionist is responsible for maintaining the front desk, greeting visitors and answering phone calls

Location

Centennial, CO 80112

General Responsibilities

  • Business Process Analysis and Documentation: Research, analyze, and document the electrical project process at Weifield finding ways to be more efficient and profitable. 
  • Identify Solutions for Improvement in the Organization: Through process analysis, this individual shall determine areas of improvement in terms of efficiency and company effectiveness, developing appropriate solutions.
  • Information Dissemination: Develop and facilitate high-quality and high-frequency communications throughout the company.  Investigate and implement tools to achieve these goals.
  • Company “Handyman”: Act as an internal consultant to help multiple persons and departments within the organization develop programs and solutions to enhance efficient and/or effectiveness.
  • Training/Mentoring: Promote the professional growth of the team. Continually pursue opportunities for personal career/training development.
  • Industry Awareness: Continually seek industry and market information to provide Weifield with the information necessary for successful business development.

Job Specific Responsibilities

  • Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.)
  • Greet and welcome guests
  • Answer questions and address complaints
  • Control access to building in the AM and PM, lights, locks
  • Answer all incoming calls and redirect them or keep messages
  • Receive letters, packages, etc. and distribute them
  • Contact for getting daily deliveries from the office to the Weifield drivers to various job sites.
  • Prepare outgoing mail by drafting correspondence, securing parcels, etc.
  • Check, sort and forward emails and messages
  • Maintain and distribute communications regarding babies, anniversaries, birthdays, weddings, sympathy, etc
  • Manage television screen and add details for birthdays
  • Assist HR with catering of orientation
  • Monitor office supplies and place orders when necessary
  • Maintain kitchen and prep conference rooms for meetings
  • Help coordinate company events as well as collect RSVPs for various company functions (Top Golf, Holiday Party, Rockies Games, Paint Ball, Johnson Truck Pull, Tough Mudder, holiday party, etc.).
  • Arrange for the engraving of nameplates on plaques in the lobby area.
  • Fill vending machines in both the office and warehouse buildings.  This includes inventory of vending machine contents and placing orders through purchasing.  Also responsible for ordering bottled water for company functions and keeping the main conference room refrigerator stocked with drinks.
  • Arrange client holiday gifts.  This can include labeling, gift bagging, stuffing, etc.
  • Arrange getting raffle gifts to employee winners (company holiday party) and client winners (client appreciation party).
  • Contact for copier repairs and toner orders.
  • Notify Purchasing if the supply area is out of (or short) on any office supplies.
  • Enter all employee PTO (personal time off) requests into Outlook PTO calendar.  Make hard copies and file in binders.
  • Proofread company’s monthly newsletters and create labels for all employees.  Stamp and mass mail.  Proofread other company material as needed.
  • Take up other duties as assigned (travel arrangements, schedules, etc.

Qualifications/Skills Required

  • Proven experience as front desk representative, agent or relevant position
  • Familiarity with office machines (e.g. fax, printer, etc.)
  • Knowledge of office management and basic bookkeeping
  • Proficient in English (oral and written)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organizational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation
  • High School diploma; additional qualifications will be a plus

Job Specific Accountabilities:

  • Handles day to day activities of the front desk
  • HR point of contact for PTO
  • BD/Marketing support; birthday cards, anniversary cards, company events, mailers
  • Stock vending machines, maintain front plaques, assist with Special Projects as assigned

Reporting

The Receptionist reports to the HR Director.

Dress Code

Business Casual and presentable

Physical Demands

  • Stand, walk and sit; use hands to finger, handle, and maneuver or feel objects, tools, or controls.
  • Reach with hands and arms; be able to talk and to hear.
  • See well, either naturally or with correction.
  • Hear well either naturally or with correction.
  • May have to lift packages
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

  • Noise level in the work environment is usually moderate as in a typical office setting.
  • Some travel to job sites/remote offices may be required for interviews or new hire orientations.
  • Weifield Group Contracting LLC is a drug-free working environment.

Compensation Package

Start Date:                                                          TBD

Status:                                                                  Part-time

Pay Rate:                                                               DOE

This job description reflects management's assignment of essential functions and position responsibilities. Nothing in this job description restricts management's rights to assign or reassign duties and responsibilities to this job at any time.

Weifield Group Contracting LLC is an Equal Opportunity Employer.


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