Oct 17, 2019

Legal Documents Coordinator

  • Professional Diversity Network
  • Washington, DC, USA
Full-Time Manufacturing

Job Description

The Nature Conservancy

OFFICE LOCATION

Arlington, VA USA

AA100


A LITTLE ABOUT US

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.


YOUR POSITION WITH TNC

The Legal Data Resource Center (LDRC) Documents Coordinator is responsible for coordinating legal land/water protection documentation, which includes TNC's corporate files for protection activity and the LDRC land protection filing system and archiving processes.


ESSENTIAL FUNCTIONS

The Legal Documents Coordinator is responsible for maintaining the Legal Link file tracking database, including data entry and reporting. They work with Legal Resource offices to ensure all documents are sent to LDRC in a timely manner. They maintain LDRC physical and electronic files for projects and transactions. They assist Worldwide Office, Legal Resource and Business Unit staff with document retrieval and questions pertaining to land/water protection documents and files. They also function as Office Coordinator for LDRC and as such coordinate the purchase of supplies and equipment, may perform accounts payable functions, schedule and coordinate logistics for special events and meetings, and coordinate mail distribution. The Coordinator also works with the Legal Function HR Coordinator regarding HR matters involving interns, volunteers and temporary employees. They perform Information Technology liaison duties, including interfacing with IT staff and troubleshooting computer and printer problems for LDRC. The Legal Documents Coordinator assists with the recruitment and training of program volunteers and interns and coordinates the activities of volunteers and interns. They also provide training for temporary staff. Responsibilities include access to and management of highly confidential information.


RESPONSIBILITIES AND SCOPE
  • Maintain restricted and highly sensitive information.
  • Quality control and management of physical and electronic files for projects and transactions.
  • Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
  • Duties are performed under general supervision and established guidelines.
  • Financial responsibility may include purchasing, processing invoices, and assisting with budget tracking.
  • Identify routine problems and utilize existing resources for resolution, refers difficult questions and problems to supervisor.
  • Make day-to-day decisions within the scope of work assignments and prioritize work independently.
  • Serve as a team member for assigned projects.
  • Read and interpret legal real estate documents.
  • Develop and implement appropriate filing systems for legal documents and reports.
  • Coordinate LDRC volunteer program.
  • Be willing to travel, work overtime, and work evenings and weekends as needed.

MINIMUM QUALIFICATIONS
  • Bachelor's degree and 1 year experience or equivalent combination.
  • Experience in business writing, editing, and proofreading.
  • Experience organizing time and managing diverse activities to meet deadlines.
  • Experience performing one or more administrative processes.
  • Experience working and communicating with a wide range of people.

DESIRED QUALIFICATIONS

  • Database skills, including navigating, populating and tracking data, and producing reports.
  • Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems.
  • Ability to apply research skills, including ability to obtain information from the Internet.
  • Ability to write and edit written materials for use with program communications and special events.
  • Experience in MS Office software, including Outlook calendars, Word, Excel and SharePoint.
  • Working knowledge of legal real estate practice.
  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
  • Excellent customer service skills and focus.
  • Experience, coursework, or other training in database administration, database management, data analysis, library science, real estate, information technology, GIS, or other relevant field.
  • Strong organizational skills and attention to detail.

HOW TO APPLY

To apply to position number 48110, submit resume (required) and cover letter (required) separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on November 15, 2019. If you can please upload your materials in PDF format. Please DO NOT use the resume copy & paste feature, unless you experience technical difficulties with uploading. Please download the applicant user guide if you experience troubles applying.

Click "submit" to apply for the position or "save for later" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.


States

DC  

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