Oct 10, 2019

Executive Assistant

  • Professional Diversity Network
  • Tampa, FL, USA
Full-Time Administration

Job Description

WellCare Health Plans

Location: Tampa, FL (Henderson Rd.)

Department: HS-Encounters & RAPSReports to: VP, RAPS and Retro Review
Provides administrative support to Senior Vice Presidents and his/her director reports. Performs a wide variety of complex administrative tasks requiring initiative, strong attention to detail and extensive working knowledge of the organization and programs. Work entails confidential and sensitive issues requiring a high degree of discretion. Essential Functions:
  • Oversees heavy calendar management, requiring interaction with both internal and external executives, other executive assistants and external vendors to coordinate a variety of complex executive meetings.
  • Communicates and handle incoming and outgoing electronic communications on behalf of the executive.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces varies reports and presentations for mulitple department projects and meetings.
  • Oversees and administers department specific programs or long range assignments.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces, formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination spreadsheets.
  • Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.
  • Prepares meeting agendas and coordinates meeting minutes.
  • Receives and processes bill payments.
  • Researches, prices and purchases office supplies.
  • Oversees and manages department payroll.
  • Performs special projects as assigned.

Education: A high school diploma. An Associate's Degree in a related field preferred. Experience: 5 years experience as a Senior or Executive Assistant supporting a high level executive in a face paced and/or growing organization. Working knowledge of the healthcare industry preferred.Special Skills (e.g. 2nd language): Excellent interpersonal and communication skillsAbility to interface with personnel at all levelsAbility to effectively manage/coordinate simultaneous projectsAbility to be flexible and multi-taskExcellent time management skillsExcellent initiative and customer service focusExcellent organizational skills and the ability to meet strict deadlinesDemonstrated ability to deal with confidential informationExcellent attention to detailExcellent knowledge of office management (answering phones, setting up files, record keeping etc)Ability to work as part of team and with other administrative assistantsStrong typing skills

Technical Skills/Requirements: Advanced in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook. Ability to type more than 50-60 words a minute. Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.

About us
Headquartered in Tampa, Fla., WellCare Health Plans, Inc. (NYSE: WCG) focuses primarily on providing government-sponsored managed care services to families, children, seniors and individuals with complex medical needs primarily through Medicaid, Medicare Advantage and Medicare Prescription Drug Plans, as well as individuals in the Health Insurance Marketplace. WellCare serves approximately 5.5 million members nationwide as of September 30, 2018. WellCare is a Fortune 500 company that employs nearly 12,000 associates across the country and was ranked a "World's Most Admired Company" in 2018 by Fortune magazine. For more information about WellCare, please visit the company's website at www.wellcare.com. EOE: All qualified applicants shall receive consideration for employment without regard to race, color, religion, creed, age, sex, pregnancy, veteran status, marital status, sexual orientation, gender identity or expression, national origin, ancestry, disability, genetic information, childbirth or related medical condition or other legally protected basis protected by applicable federal or state law except where a bona fide occupational qualification applies. Comprehensive Health Management, Inc. is an equal opportunity employer, M/F/D/V/SO.

States

FL  

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