Sep 20, 2019

Administrative Assistant

  • Professional Diversity Network
  • Boston, MA, USA
Full-Time Administration

Job Description

Wellington Management

WELLINGTON MANAGEMENT

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 55 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

POSITION

Investment Products and Strategies - Multi Strategy (IPS - MS) has a position opening for an Administrative Assistant supporting a team of Investment Directors, Investment Specialists, Investment Analysts and the Co-Head of IPS, Americas. The IPS - MS group is responsible for product development and marketing, investment integrity and risk management, and general business management for the firm's multi strategy portfolios. The Administrative Assistant provides intense logistical support and creation and maintenance of marketing materials in order to leverage the group's time. The ideal candidate is a highly detail-oriented administrative professional with a positive attitude and service orientation who enjoys multi-tasking in a busy, data-rich team environment.

RESPONSIBILITIES

Duties will include, but are not limited to:

  • Preparing client-facing documents and presentation materials in Word, Excel, PowerPoint and Adobe Acrobat
  • Extensive coordination and production of materials including daily & quarterly reports, meeting prep packets and research materials, etc.
  • Obtaining data information using various applications and market data services
  • Extensive logistical coordination of meetings with various constituencies
  • International and domestic travel itineraries and arrangements
  • Proactive calendar management
  • Handling daily mail, file systems, expense reporting, etc.
  • Diligent telephone coverage with gate-keeping expectations
  • Providing back-up for other department support positions as needed

QUALIFICATIONS

  • Undergraduate degree preferred
  • At least 3 years of prior administrative support experience; investment industry background/interest will be viewed favorably
  • Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
  • Prior experience with Adobe Acrobat preferred
  • Detail orientation and a general comfort in a data-rich environment
  • Strong service orientation, solid judgment, professionalism and proactive problem-solving skills
  • Strong interpersonal and communication skills
  • Excellent organizational, multi-tasking, and prioritization abilities
  • Flexibility, ability to work under deadlines, and a sense of humor

JOB TITLE

Administrative Assistant

LOCATION

280 Congress

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com.

VEVRAA Federal ContractorWe request Priority Protected Veteran & Disabled ReferralsIf you have any problems accessing or using our site, please email us at Wellington@icareerhelp.com.All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, religion, national origin, age, ancestry, disability, citizenship, marital status, veteran status, genetic information, or any other characteristic protected by law.
As an equal opportunity employer, Wellington Management Company LLP is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may email us at Wellington@icareerhelp.com.As an equal employment opportunity employer, we make decisions based upon our business needs, without regard to race, color, sex, sexual orientation, religion, national origin, age, ancestry, disability, citizenship, marital or domestic partner status, veteran status, genetic information, or any other characteristic, status or class protected by applicable law.

States

MA  

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